October 17, 2022 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:31pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Secretary Jennifer Miller will be absent for the board meeting. She notified the Administrator prior to the meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Secretary Jennifer Miller was absent for the board meeting. She notified the Administrator prior to the board meeting. Board member Richard Luebbe was absent for the board meeting without prior notification.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Virtual Conferencing Option
Speaker(s):
Board President or designee
Rationale:
Nebraska Revised Statute § 84-1411 authorizes virtual meetings for educational service units if the requirements of subdivision (2)(b) are met. The board will determine if next month's board meeting should allow for a virtual conferencing option.
Recommendation: Discuss, consider and take any necessary action to approve the virtual conferencing option for the _______ board meeting.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the virtual conferencing option for the _______ board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
The November board meeting will not have a virtual conferencing option.
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4. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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5. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Excess Lodging and Meals
Speaker(s):
Board President or designee
Rationale:
Excess Lodging and Meals: The Admin Department has one travel excess while attending the 2022 AESA Educators' Call to action Conference in Washington DC.
Larianne Polk - $133.14 This is a consent item. |
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6.3. Presentation of Bills #74910 through #75100 totaling $932,706.50
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$932,706.50 - Bills #74910 through #75100 Inservice bills total: $0
Attachments:
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6.4. Reading of Article I, Section 2, C Chief Administrator Evaluation
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.5. Reading of Article II, Section 9, A Open Meetings Act Poster
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.6. Reading of Article II, Section 9, B Attend
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.7. Reading of Article II, Section 9, C Hear
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.8. Reading of Article II, Section 9, D Record
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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7. Board Spotlight - Learning Academy
Speaker(s):
Board President or designee
Rationale:
Student Services Principal Cara Neesen will provide the Board Spotlight on the Learning Academy.
Attachments:
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Discussion:
Cara Neesen, Student Services Principal for the Cen7ter and Learning Academy, reviewed the attached presentation.
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8. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Nebraska Association of School Boards Ballot for Region Director #16
Speaker(s):
Board President or designee
Rationale:
Two individuals within ESU 7 area have been nominated for NASB Region 16 Board. President Pauley will submit the ballot representing ESU 7. |
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10. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
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Goals:
Discussion:
ESUCC Update - Administrator Polk reviewed the attached AESA Regional Presentation. There were six states represented at the AESA Central Region Symposium. Administrator Polk found the symposium beneficial to leadership at ESU 7. Continued attendance is recommended.
Professional Development Report - Director Ostmeyer updated the board regarding the flurry of activity surrounding the grants. The Grant Coordinators and Bookkeeper Carolyn Koch submitted the grants. The Accreditation Core Team, which consists of Director Ostmeyer, Resource Coach Amy Mazankowski, and MEP Coordinator Cynthia Alarcon, continues to meet to get prepared for the on-site visit. Special Education Report - Director Clay notified the board that October is the busiest time for Special Education with Financial Financials and IDEA both being due. There are great new additions to the Special Education Department, Student Principal Cara Neesen and Bookkeeper Susan Olmer. Tech Report - Director Ellsworth and the Tech Department have been busy as well. In August, Director Ellsworth presented to the Superintendents the Help Desk tickets. Tech created another position to handle the Tier 2 tickets. |
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10.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Recommended Motion(s):
Discuss, consider, and take any necessary action to move the June 2023 board meeting from Tuesday, June 20, 2023 at 4:30pm to Tuesday, June 20, 2023 at 4:00pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Handbook approvals will be moved to May 2023 and not June due to the NASB event following the June board meeting.
Goal 2 - Next month, there will be a graphic for the board to show where everyone is at with the two professional learning events goal. Goal 3 - Board members and Directors have been to three school district board meetings; David City, Osceola, and East Butler. |
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10.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Director Tami Clay reviewed the attached proposal and explained the options included in the proposal. The bid is good for 30 days from September 26, 2022.
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10.3. Personnel
Speaker(s):
Administrator or designee
Rationale:
New Hires:
Attachments:
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Discussion:
Administrator Polk reviewed the personnel section.
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10.4. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Discussion:
Administrator Polk notified the board there is going to be a legislative kick off. Administrator Polk attended a question and answer forum earlier in the day which NASB was facilitating regarding gubernatorial candidates. The Q&A was around educator shortage, school funding, thoughts on underfunded mandates, student achievements, local control. This is a long session in the legislature, going until June. There is estimated to have approximately 800-900 bills to come out this year. There will be regular legislative updates to the Board starting in January.
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11. Committee Reports
Speaker(s):
Committee Chair
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11.1. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Marni Danhauer, Dawn Lindsley, Donald Ellison, and Joyce Baumert.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Attachments:
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Discussion:
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11.2. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:
Negotiations Committee member Richard Stephens provided an update to the board. The Negotiations Committee met and reviewed information approved last year.
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12. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Discussion:
AESA Educator's Call to Action - Senators appreciated the information for the Nebraska ESUs.
NASB Labor Relations Conference - Administrator Polk, Business Manager Linda Shefcyk, and Board Secretary Jennifer Miller attended the Labor Relations conference. Director Clay attended to learn additional information on negotiations. |
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13. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 6:51pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
