August 19, 2019 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the meeting to order and Roll Call
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Directors. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at: 5:31pm
President Don Ellison conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director |
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1.1. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Marni Danhauer was absent due to work.
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1.2. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
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1.3. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
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3. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
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4. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. July 2019 Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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5.3. August 2019 Treasurer's Report
Speaker(s):
Larianne Polk or Designee
Attachments:
()
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5.4. July 2019 Bills: Total $928,874.38 - Bills #69370-69526
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total of $957,150.32 - Bills #69370-69526. Inservice Bills Total: $0 This is a consent item.
Attachments:
()
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5.5. August 2019 Bills # 69527 through #69681 totaling $1,091,696.80
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month Bills # 69527 through #69681 totaling $1,091,696.80. Inservice bills total: $44.85
Attachments:
()
Goals:
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5.6. 2019 Nebraska Rural Community Schools Association (NRCSA) Dues
Speaker(s):
Don Ellison or Designee
Rationale:
The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children. NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts.
Attachments:
()
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5.7. 2019-2020 Mileage Allowance
Speaker(s):
Larianne Polk
Rationale:
As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting. The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate. Currently, all of our employees are compensated at the same rate, $.58.
Attachments:
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Goals:
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5.8. Authorized Depositories
Speaker(s):
Larianne Polk
Rationale:
Board Policy 1.09, Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds. The checking accounts are currently at First National Bank and Trust, Columbus. The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate. Current investments are listed in the Treasurer's Report.
Attachments:
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6. Reading of Article IV, Section 9, D - Q
Speaker(s):
Board President or Designee
Rationale:
The policies being read this month are as follows:
Recommended Motion(s):
Article IV, Section 9, D - Q as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Committee Reports
Speaker(s):
Committee Chair
Goals:
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7.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
The Budget Committee Chairperson will present information discussed at the August 19, 2019 Budget Committee Meeting.
Discussion:
Budget Committee Chair Doug Pauley gave the Budget Committee Report. County valuations will be final by August 20, 2019. The Budget Committee finished review of all budget categories for the presentation to the Board in September.
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8. 2019-2020 Non-Member Contract for Services
Speaker(s):
Larianne Polk
Rationale:
Board Policy requires the Board to annually approve a Non-Member School Contract for Services Agreement.
Article III, Section 1, D. Requests, Cost, and Payment Recommendation: Discuss, consider and take any action necessary to approve the Non-Member Contract for Services as presented.
Recommended Motion(s):
2019-2020 Non-Member Contract for Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Recognition of the ESU 7 Education Association
Speaker(s):
Larianne Polk or Designee
Rationale:
Recognition of the ESU 7 Education Association (ESU7EA) was requested by ESU7EA Chair, Brandy Rose. The ESU7EA requests to be recognized as the exclusive bargaining agent to non-supervisory certificated staff for the 2021-2022 contract year.
Recommended Motion(s):
Recognition of the ESU7EA as the exclusive bargaining agent for non-supervisory certificated staff for 2021-2022 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Budget Hearing and Budget Summary are scheduled for September 16, 2019 in the Oak Room at 5:15pm
Speaker(s):
Larianne Polk
Rationale:
Budget Hearing and Budget Summary are scheduled for September 16, 2019 in the Oak Room at 5:15pm
Goals:
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11. The Final Tax Asking Hearing has been set for September 16, 2019 at 5:25pm in the Oak Room.
Speaker(s):
Larianne Polk
Rationale:
The Final Tax Asking Hearing has been set for September 16, 2019 at 5:25pm in the Oak Room.
Goals:
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12. Board Member Awards of Achievement
Speaker(s):
Larianne Polk or Designee
Rationale:
NASB’s Annual Area Membership Meetings will begin at the end of August giving NASB the opportunity to recognize school board and ESU board members for achieving new levels of success during the recent Awards year. Board members are awarded for their participation in NASB Programs and Services as well as attendance at NASB workshops and events.
Please take a minute to review the attached report for the board member achievements from your school district/ESU for accuracy. Please register with Katy to attend an Area Membership Meeting to accept your award.
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13. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Administrator's Goals - Attached for your Review
Goals:
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13.1. General
Speaker(s):
Larianne Polk
Rationale:
ESUCC Update
ESU 7 Goals Upcoming Events: Area Membership Meetings: Aug. 21 - Fremont, Aug. 22 - La Vista, Aug 26 - Gering, Aug 28 - Kearney, Sept. 4 - York, Sept. 19 - Nebraska City, Sept. 25 - Norfolk Labor Relations Conference - Lincoln - September 11 - 12 - Only Dick Stephens has expressed interest so far. State Education Conference - CHI Center Omaha - November 20-22. Registration opens on September 11. SPARQ Tailgate - Saturday, Sept. 28 - Lincoln - FREE: Let Katy know if you need more information AESA 2019 - Phoenix AZ - Currently Registered: Marci, Jack Young, Don Ellison, Tammy Roh, Marni Danhauer, Doug Pauley and Dan Hoesly. Registration is open - Contact Katy
Attachments:
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Discussion:
ESUCC Update - Administrator Polk shared upcoming discussions and events regarding ESUCC with the Board.
Upcoming Events: Area Membership Meetings: Aug. 21 - Fremont, Aug. 22 - La Vista, Aug 26 - Gering, Aug 28 - Kearney, Sept. 4 - York, Sept. 19 - Nebraska City, Sept. 25 - Norfolk Labor Relations Conference - Lincoln - September 11 - 12 State Education Conference - CHI Center Omaha - November 20-22. Registration opens on September 11. SPARQ Tailgate - Saturday, Sept. 28 - Lincoln AESA 2019 - Phoenix AZ - Dec. 4-7 Board Retreat - Administrator Polk is researching some options for a late fall, early spring Board retreat and Board self-assessment. Handbook training - Administrator Polk followed up on suggestions for a handbook training and at this time there is no formal training available in the state, however, specific training can be requested. Board Visits - Administrator Polk discussed upcoming Board Visits to member school districts. Department Spotlights - Board members requested monthly department spotlights to showcase the work ESU 7 departments are doing. These will begin in September 2019. |
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13.2. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Discussion:
Administrator Polk shared a that she has been in contact with Senators Moser and Friesen's offices regarding LR 63, the Interim Study on ESUs. At this time, there is no set hearing schedule.
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13.3. ESU 7 Services Report
Speaker(s):
Administrator or Designee
Rationale:
Items to include: Special Education, Professional Development, Technology, Grants.
Learning Academy:
Discussion:
Special Education Director Mettler, provided an overview of the open house for the ESU 7 Learning Academy. Visitors were engaged in discussion, facility touring, and a short presentation by Learning Academy staff. Attendees included neighbors to ESU 7, Superintendents, Principals, Resource Teachers, Special Ed Coordinators, families of students, past employees, employee spouses, and Board Members.
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13.4. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Discussion:
Administrator Polk shared the facilities update with the Board. A tour of the Learning Academy took place after the meeting.
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13.5. Personnel
Speaker(s):
Larianne Polk
Rationale:
New Hires:
Jayne Abegglen - Jayne Abegglen will be a paraprofessional for our Learning Academy. Jayne is very interested in supporting students with Behavioral Health needs. She has completed a number of college courses that will be beneficial to our students. Resignations: Kris Frederick, Paraprofessional (attached) Danielle Waite, Migrant Education Program Analyst
Attachments:
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14. Adjournment
Speaker(s):
Board President or Designee
Discussion:
The meeting adjourned at 6:33pm.
Minutes respectfully submitted by Katy McNeil, Recording Secretary to the ESU 7 Board. |
