September 13, 2018 at 5:30 PM - Regular Board of Directors
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Directors. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public. |
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. |
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Discussion:
Roll call was taken at: 5:30
Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director Dan Ellsworth, Network Operations Director |
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1.2.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Jennifer Miller will be absent for work travel.
Recommended Motion(s):
Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Public Forum
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2.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
Discussion:
No visitors were present.
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2.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02
Attachments:
()
Discussion:
No public comments provided.
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3. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Consent Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Minutes
Speaker(s):
Don Ellison or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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4.2. Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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4.3. Presentation of Bills #67778 through #67917 totaling $767,980.61
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total:$767,980.61 - Bills #67778 through #67917 Inservice bills total: $ 0 TECH Arrears: Clarkson $12.50
Attachments:
()
Goals:
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4.4. District Technology Coordinator Resignation
Speaker(s):
Larianne Polk or Designee
Rationale:
Resignation of Lenette Sprunk, District Technology Coordinator.
Attachments:
()
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5. Action Items
Speaker(s):
Don Ellison or Designee
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5.1. 2018-2019 Contract for District Technology Coordinator
Speaker(s):
Larianne Polk or Designee
Rationale:
Jason Trotter will be joining the technology team as a District Technology Coordinator. Jason comes to us from Central Community College where he recently helped students and staff with their technical and distance learning needs. Jason served our country in the Army. I’m looking forward to how he will serve the ESU 7.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.2. Reading of Article III, Section 4, A through E and Article III, Section 5, A through E
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 4, A through E and Article III, Section 5, A through E as presented.
Recommended Motion(s):
Article III, Section 4, A through E and Article III, Section 5, A through E as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk provided additional information on Article III, Section 4, B: Borrowing, Article III, Section 4, D: Coffee Act, Article III, Section 5, D: Construction Projects and Article III, Section 5, E: Equipment, Materials and Supplies.
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5.3. Warehouse Renovation Professional Services Agreement
Speaker(s):
Larianne Polk or Designee
Rationale:
Attached is RVW’s fee proposal for professional services related to the professional engineering and design services required for the design development, construction document, bidding and contract administration phase services required for the Warehouse Renovation Project.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk presented the Warehouse Renovation Professional Services Agreement and gave an update on the timeline moving forward with the EBHP project.
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5.4. Resolution for Tax Asking and Final Levy
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, consider and take any necessary action to approve the Tax Asking and Final Levy Resolution as presented.
Recommended Motion(s):
Tax Asking and Final Levy Resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.5. Adoption of the 2018-2019 Budget
Speaker(s):
Budget Committee, Larianne Polk
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve the 2018-2019 Budget as presented.
Recommended Motion(s):
Adoption of the 2018-2019 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk shared the budget summary documents with the Board.
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6. Discussion Items
Rationale:
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6.1. Labor Relations Conference Report
Speaker(s):
Richard Stephens
Rationale:
Board Member Richard Stephens will report on learnings from the Labor Relations Conference.
Discussion:
Board member Stephens gave an overview of his experiences at Labor Relations Conference. He will share his materials for the Board next time he is in town.
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6.2. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Facilities Update
AESA Call to Action - Washington DC
Administrator's Goals - Attached for your Review
Attachments:
()
Goals:
Discussion:
ESUCC Update:
Administrator Polk reviewed upcoming events with the Board. The Board Evaluation Committee Chair, Doug Pauley, informed the Board regarding Administrator Evaluation documents and that they will be arriving in their email in the next few days. |
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7. Adjournment
Speaker(s):
Don Ellison or Designee
Discussion:
Meeting adjourned at 6:17pm.
Minutes respectfully submitted by Katy McNeil, Recording Secretary to the Board. |
