June 13, 2023 at 7:00 PM - Regular Meeting
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I. Roll Call
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II. Call to Order
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III. Public Hearing - FY23 Budget Amendment
Description:
A Board of Education may amend the district budget by following the same procedures required for adopting a budget (notice, budget on display, hearing). We have met all of these requirements.
The budget amendment recommended for adoption reflects the following: Original Budget Budget Amendment Fund Estimated Fund Balance Estimated Fund Balance June 30, 2023 June 30, 2023 Education $6,202,774 $5,960,974 Operation & Maintenance $184,537 $390,102 Debt Service $138,209 $114,815 Transportation $181,397 $251,537 Retirement/SS $375,477 $376,680 Capital Projects $53,477 $53,477 Working Cash $423,617 $424,637 Tort $27,460 $27,853 Fire Prev. /Safety $33,584 $33,107 TOTAL $7,620,532 $7,633,182 |
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IV. Pledge
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V. Communications
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V.A. D91 Parent Teacher Organization (PTO)
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V.B. D91 Foundation
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V.C. D91 Parent Athletic Association (PAA)
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V.D. Invitation to Address the Board of Education
Description:
Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. The individuals appearing before the Board are expected to follow these guidelines:
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VI. Student Recognition
Description:
We would like to digitally highlight our KGTV students on a great opportunity they were fortunate to participate in this May. Here is more information on the event and students: KGTV students were selected to participate in the Students for Innovation Advocacy Day on May 10th. Students presented the KGTV technology and production process at the Capitol Building in Springfield. The Illinois Digital Educators Alliance (IDEA) sponsored this event that showcased KG students' hard work as they represented District 91. KGTV is co-sponsored by Dianna Skoczek and Sharon Bruemmer. Students selected to participate were:
KGTV's YouTube Channel can be accessed at https://www.youtube.com/@kgtv91 The presentation and pictures from the event are attached |
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VII. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order. |
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VII.A. Approval of Minutes *
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VII.B. Approval of Financial Reports
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VII.B.1. Payment of Bills (online)*
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VII.B.2. Monthly Financial Reports (on-line)*
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VII.B.3. Activity Accounts*
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VII.B.4. Treasurer's Report*
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VII.B.5. Investment Report*
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VII.B.6. Flexible Spending Account*
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VII.C. FOIA Report *
Description:
We received one request for information under the Freedom of Information Act since the May board meeting. Attached is the FOIA request along with the responses and documentation. |
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VII.D. Suspension Report *
Description:
Attached are the suspension reports for Kelvin Grove and Milne Grove for the month of May 2023.
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VIII. Board Reports/Discussion Items
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VIII.A. First Read of Board Policies
Description:
Below is a list of revised/new/updated policies and exhibits that are being brought to the Board of Education for a first reading as a part of the August meeting: Please look over the included update memo and the policies. Changes will be made as the Board deems necessary and submitted for official Board approval as part of the September board meeting. Prior to the approval the board will review and discuss during the Committee of the Whole discussion in September. |
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VIII.B. MG Referendum Planning
Description:
On Tuesday evening, Dr. Wilkey will provide an update on the MG renovation discussions with the architect. This will also include a discussion to possibly hold a July Committee of the Whole meeting to review architect plan options to be finalized in August so bid specs and blueprints can be developed for opening the bid in October.
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IX. Reports of the Superintendent
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IX.A. MG Reading Program Update
Description:
BACKGROUND Tuesday evening, Mrs. Bolte and Mrs. Visser will provide a brief update on the reading support services that have been provided this past school year and will continue again for the 2023-24 school year through the use of ESSER funding. |
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IX.B. PMA Investments Update
Description:
As you are aware, our district operates on a cash basis. Through the financial management support we receive with PMA, they do an analysis of our cash flow throughout the year to determine if/when we will have additional cash on hand that can be invested to earn some interest instead of leaving it sit in the bank. Per the cash flow analysis and investment plan, the district will be investing as follows:
The estimated interest earned from the treasuries is $22,773 and $43,545.01 from the CDs, for approximate total interest earnings of $66,318.01. Recently we invested $3.6 million between February and September of 2023 with approximate total interest earnings of $$74,378. This money is typically not anticipated in our revenue budget and will get adjusted to our final account balances at the end of each fiscal year. |
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IX.C. Curriculum Update
Description:
BACKGROUND Tuesday evening, Dr. Rae will provide a brief update on curriculum work that is happening at both buildings. |
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IX.D. Health Life Safety Inspection
Description:
The regional office of education completed the annual health life safety inspection report for both schools this past May. There were no violations found. Enclosed you will find a copy of the inspection letters and my response to the Regional Office of Education.
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X. Closed Session
Description:
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XI. Action Items
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XI.A. Accept Donations
Description:
RECOMMENDATION
Accept the donation of a grant from Walmart, books for the Milne Grove library, and various items for the Makers Space in the Kelvin Grove LRC. BACKGROUND Attached you will find information on various donations for our LRCs, including a $1500 grant from Walmart that Mrs. Bruemmer applied for to add resources to the KG LRC. |
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XI.B. 2022-2023 Budget Amendment
Description:
RECOMMENDATION
To adopt/approve the 2022-2023 budget amendment as presented. BACKGROUND In April, the Board approved putting an Amended Budget on review for 30 days and posting the required notice regarding the budget hearing this month. The tentative budget amendment was reviewed in May and put on public display. All changes made have been recorded and presented as a part of the budget hearing. It is recommended the Board of Education adopt the proposed budget amendment for the 2023 fiscal school year as presented. |
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XI.C. 2023-2024 Board Meeting Dates
Description:
Recommendation to approve the 2023-24 Board of Education Public Calendar as discussed at the May reorganization meeting.
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XI.D. Property/Casualty/Sudent Activity/Fiduciary/Cyber Insurance Renewal
Description:
RECOMMENDATION Approve renewal with Collective Liability Insurance Cooperative (CLIC) for 2023-2024 Property/Casualty, Cyber Liability/Identity Theft, Fiduciary Liability, School Board Legal Liability, Pollution Liability, and Student Accident Insurance.
In May we received our annual premium updates from our Collective Liability Insurance Cooperative. Attached you will find a breakdown that demonstrates the changes in premiums for each type of insurance we carry, which show a final annual premium increase of 10.2% from FY23 to FY24. The total cost for FY23 was $44,959 and will be $49,545 for the FY24 year. The fiduciary liability insurance will remain unchanged from FY23 to FY24 in the amount of $2,150. It is recommended the Board of Education approve the renewal with Collective Liability Insurance Cooperative (CLIC) for Property/Casualty, Cyber Liability/Identity Theft, Fiduciary Liability, School Board Legal Liability, Pollution Liability, and Student Accident Insurance for a total premium of $51,695 for FY24. |
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XI.E. Building Use Rate for 2023-2024
Description:
RECOMMENDATION The Board of Education will establish the building use rates to remain the same for 2023-2024 as they have been for the last two years. BACKGROUND The last several years the Board has decided to maintain the building use rates as shown below:
Board Policy #8:20 states that the Board will evaluate and establish the building use rate annually. For the past several years, the district has not charged the District 91 Parent Athletic Association (D91PAA) a building use fee for the two weekends of the Holiday Tournament and has allowed the association to reimburse the District the cost for one custodian to open and close the building each day of the tournament and assist with any last-minute details and cleanup needs. Similar arrangements have been made with the PTO and the D91 Foundation. We currently do not have any non-affiliated organizations renting building space. It is recommended that the building use rates for FY24 remain the same since FY22 with D91PAA, PTO, and D91 Foundation being permitted to pay the district for a custodian, as needed, instead of paying a building use fee.
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XI.F. Authorize Superintendent to Add Class Sections and Hire Personnel as Needed
Description:
RECOMMENDATION: Authorize the Superintendent to add class sections and hire personnel as needed for the start of the 2023-2024 school year. BACKGROUND: We will be registering students throughout the summer months. I am requesting that the Board provide the Superintendent the authority to add class sections and hire personnel as needed throughout the summer. Sections will only be added if needed (i.e., the class size exceeds the board’s recommendation, or the administration believes that the class size is so large it will impede students’ ability to learn in the classroom). Members will be kept abreast of class size changes throughout the summer. All hires will be brought to the Board as part of a regular meeting since there will be a July meeting this year. It is recommended that the Board of Education authorize the Superintendent to add class sections and hire personnel based on guidelines established by the Board of Education. |
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XI.G. Estimated July Accounts Payable
Description:
RECOMMENDATION To approve the payment of accounts payable for the month of July, 2023, up to $450,000. BACKGROUND Since we will not be holding a July meeting, I am asking the Board to approve the payment of all bills due in July prior to the August meeting. The estimated expenditures for July would include the normal monthly bills, bills for facility work, grant expenditures, student consumables, curriculum resources, software licenses, purchased services, and general office supplies. It is recommended the Board of Education approve the payment of accounts payable for July up to $450,000. |
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XI.H. Estimated July Payroll
Description:
RECOMMENDATION To approve the estimated July payrolls. BACKGROUND I am asking the Board to approve in advance, payment of the July payroll, including health insurance premiums, federal and state taxes, IMRF, THIS, and TRS contributions. It is recommended that the Board of Education approve payment of the July payroll estimated at $142,000. |
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XI.I. Processing of All Summer Purchase Orders
Description:
RECOMMENDATION Approval to process all summer purchase orders. BACKGROUND Each summer, we purchase all needed consumables, textbooks, supplies, etc. for the upcoming school year. This year is no different. Requisitions are being completed and purchase orders will be sent to vendors at the end of June. It is recommended the Board of Education approve the processing of all summer purchase orders approved by the Superintendent. |
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XI.J. Personnel Report
Description:
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XI.K. Multi-Year Contract Rates for FY24
Description:
RECOMMENDATION A recommendation will be made following closed session on Tuesday night. BACKGROUND Individuals with multi-year contracts are:
The recommendation for multi-year contract rate increases for FY24 will be provided after the closed session discussion. |
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XI.L. Continued Employment of Support Staff and FY24 Rates
Description:
RECOMMENDATION Continued employment of the listed support staff for the 2023-2024 school year at the established rates to meet the minimum wage requirements while honoring the years of service in the district. It is recommended that the Board continue the employment of the support staff listed in the attachment provided during the closed session and approve the individual rate increases as presented. |
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XI.M. Stipend for Treasurer, Board Secretary, and Sub Caller
Description:
RECOMMENDATION It is recommended that the stipend amount for Treasurer, Board Secretary, and Sub Caller rates for FY 24 is increased at a rate TBD following the closed session. BACKGROUND Tuesday evening, as a part of the closed session, we will discuss the FY24 rates for the following stipend positions:
The recommendation for Treasurer, Board Secretary and Sub Caller rate increases for FY24 will be provided after the closed session discussion. |
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XI.N. MOU - HMO 4 Insurance Option for 2023-24
Description:
RECOMMENDATION
Approve the Memorandum of Understanding with the Lockport Teachers Association regarding HMO4 Insurance for the 2023-24 school year. BACKGROUNDThrough the insurance committee meetings with the broker, the board and union were presented the renewal rates for the 2023-24 school year. Within those rates, the HMO 4 plan premiums were below those of the other two medical plans offered. To keep the district contribution similar to all three plans, a new contribution amount for the HMO 4 plan will be discussed in closed session and possibly voted on Tuesday evening. |
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XI.O. Summer Camp at KG
Description:
There is one additional summer camp that we would like to run at Kelvin Grove in July:
Summer Tech Camp: June 31st through August 4th Time: 9-11am |
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XI.P. Community Relations Liaison Job Description
Description:
Recommendation
Approve the Community Relations Job Description and authorize the Superintendent to move forward with the posting of the position as a stipend for the 2023-24 school year. Background As part of the board’s current goals, the board is focused on increasing communication with our community and stakeholders of the D91 news. Through discussions that started at the board evaluation workshop in early March followed by the Finance Committee meeting a week later, the board began discussions on a job description for a Community Relations position for the district. After review of a second draft during the May board meeting, we have put together a final draft. |
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XII. Informational Items
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XII.A. Media
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XII.B. Correspondence
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XII.C. Legislative Report
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XII.D. Upcoming Dates
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XIII. Adjournment
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