January 21, 2021 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Quagliano)
Call to order the January 21, 2021
Regular Meeting at __ p.m. A quorum must be met.
Members:  Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino, Mr. Cratty
Roll Call: Ayes  /  Nays  /  Absent  /  Motion _____

2. Closed Session / Roll Call (A) (Mr. Quagliano)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (11) Litigation; (14) Discussion of minutes of meetings lawfully closed under this Act.
Members:  Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino, Mr. Cratty
Roll Call: Ayes / Nays / Absent / Motion _____

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _____

3. Resume in Public Session / Roll Call (A) (Mr. Quagliano) approx. 7:00 p.m.
Resume the Regular meeting at __ p.m.
Roll Call: Ayes / Absent / Motion _____

3.1. Action as Required / Roll Call (Mr. Quagliano)
Will come from the Board.
Roll Call: Ayes / Nays /Absent / Motion _____
 

4. Pledge of Allegiance (Mr. Quagliano)

5. Student Recoginition by the Board of Education (Ms. Lombard)
The Board of Education will recognize students for being invited to participate in the ILMEA District lX Senior Festival.  The following students will be recognized: Kimberlynn Bjurstom, Kendall Elrod, Olivia Gatto, Caitlin Goodman, Aiden Huber, Zach Leitzke, Caden Rasmussen, Francesco Scarpelli, and Ayden Schofield.

The Board of Education will recognize the following students for LMEA District 9 Junior Band Achievement: Margaret Huber & Emily Moersfelder.

6. Public Comment (Mr. Quagliano)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. Public comment will be accepted via email to superintendent@district158.org prior to the meeting. Comments submitted by email by 5:00 p.m. will be read aloud during the public comment portion of the meeting. Please include "Public Comment" in the subject line of the email. 

7. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Quagliano)
Move to adopt the agenda as presented (or with changes).
Voice Call: Ayes / Nays / Motion _____

8. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be provided at this time.
Recommendation: For informational purposes only.

9. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be provided at this time.
Recommendation: For informational purposes only.

10. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.
Recommendation: For informational purposes only.

10.1. Fiscal Services Reports (R) (Mr. Altmayer)
Mr. Altmayer will provide the Monthly Fiscal Updates and Activity Fund Balance Report.

10.2. Revenue and Expenditure Report (R) (Mr. Altmayer)
The monthly report is provided in the packet for review and comment.

11. Assistant Superintendent of HR Report (R) (Dr. Zehr)
Updates will be provided at this time.
Recommendation: For informational purposes only.

12. Chief Technology Officer (R) (Dr. Budzynski)
Updates will be given at this time.
Recommendation: For informational purposes only.

13. Assistant Superintendent of Special Services (R) (Dr. del Castillo)
Updates will given at this time. 
Recommendation: For informational purposes only.

14. Community Relations & Student Outreach (Mrs. Melendy, Mr. Geheren, Mrs. Maiorino)

14.1. Freedom of Information Act (FOIA) Requests (R) (Mrs. Melendy)
A monthly report on the FOIA requests is provided in the packet.
Recommendation: For informational purposes only.

15. Donations (Dr. Rowe)
Dr. Rowe will present a donation from Flynn Scientific of 500 disposable face masks and 100 4 oz bottles of hand sanitizer.

16. Superintendent's Report (R) (Dr. Rowe)

17. President's Report (Mr. Quagliano)

18. Legislation Committee (Mr. Cratty-chair, Mrs. Melendy, Mrs. Maiorino)

18.1. Legislative Updates (R) (Mr. Cratty)
Mr. Cratty will provide legislative updates.

19. Building and Grounds Committee (Mr. Troy, Mr. Quagliano, Mr. Cratty)

19.1. O & M Updates (R) (Mr. Renkosik)
Mr. Renkosik will present the O & M updates. 
Recommendation: For informational purposes only.

20. Action Items / Roll/ Voice Call (Mr. Quagliano)
Action items require a motion and a second; discussion if needed; and roll or voice call.

20.1. Board of Education (Mr. Quagliano)

20.1.1. Minutes (A)
The following minutes are presented for approval: December 17th Levy Hearing, December 17th Regular Meeting, and January 11th Special Meeting.
Recommendation:  Seeking approval of the Board Minutes. 
Roll Call:  Ayes / Nays / Absent / Motion ____________

20.1.2. Memorandum of Understanding for Use of D158 Facilities as Vaccination Site (A) (Dr. Rowe)
The Huntley Community School District 158 Administration has been in ongoing discussions with the McHenry County Department of Public Health about the use of our bus garage as a drive through vaccination facility. Site plans have been evaluated, a functional walk through has been conducted, and administration is in support of this agreement which would grant MCDH the use of our Square Barn Campus and bus garage for vaccination location. Details of the event will be shared publicly once MCDH is prepared for this vaccination rollout event. MCDH will be responsible for the event organization and function. District 158 is only providing our facility as well as any support we can as a partner in managing this health crisis.
Recommendation: District Administration is seeking approval of the MOU by the board at the January 21 meeting.
Roll Call: Ayes / Nays / Motion ____________

20.2. Human Resources Committee (Mr. Gentry-chair, Mrs. Melendy, Mr. Quagliano)

20.2.1. HR Personnel (A) (Dr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which include explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests, as presented.
Roll Call: Ayes / Nays / Motion _____
Recommendation: Seeking approval as presented.

20.3. Finance Committee (Mr. Quagliano-chair, Mr. Cratty, Mr. Gentry)

20.3.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders issued at $5,328,966.31; Accounts Payable issued at $16,446.60; Imprest issued at $132,829.35; and Disbursements issued at $20,517,274.73, as presented.
Roll Call: Ayes / Nays / Motion __

20.3.2. 2016 Debt Refunding Abatement Resolution #2021-01-01 (A) (Mr. Altmayer)
Seeking approval of the Board, to abate $474,584.50 by the Resolution providing for the payment of debt service on the outstanding General Obligation Refunding School Bonds, Series 2016, of the District, and abating a portion of the taxes heretofore levied for the year 2020 for said bonds. Roll Call: Ayes / Nays / Motion _____

20.3.3. Designation of Person to Prepare a Tentative Budget Resolution #2021-01-02 (A) (Mr. Altmayer)
A resolution seeking appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board will be presented

20.3.4. Establish the Fiscal Year - Resolution #2021-01-03 (A) (Mr. Altmayer)
Administration is seeking approval of the Board to establish a fiscal year for Huntley Community SD158 as per 105ILCS 5/17-1, for the period of July 1, 2021 through June 30, 2022.

Recommendation: Seeking approval as presented. 

20.4. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

20.4.1. Roof Replacement Bid 2021-68 (A) (Mr. Renkosik)
The Administration recommends the Board of Education waive the non-conformity on the Riddiford Roofing bid form and approve award of the combination of the Base Bid and the Alternate Bid for Roof System Replacement Bid # 2021-68 to Riddiford Roofing in the total amount of $946,634.00 at the January 21, 2021 Regular Board Meeting.
Recommendation:  Seeking approval as presented.
Roll Call:  Ayes / Nays / Motion ____________

 

20.4.2. Temporary ABM Education Contract Adjustment (A) (Mr. Renkosik)
Additional Staff for Enhanced Cleaning for January 25, 2021 Hybrid Learning Plan.
Recommendation:  Seeking approval as presented.
Roll Call: Ayes  / Nays  / Motion _____________
 

20.5. Curriculum Committee (Mr. Geheren-chair, Mr. Gentry, Mr. Troy)

20.5.1. Smart Social Contract (A) (Dr. Rowe)
Description: Administration requests the board approve the contract with Smart Social for $15,000 for a 12 month subscription.
Recommendation:  Seeking approval of presented. 
Roll Call:  Ayes / Nays / Absent / Motion ____________

20.6. Policy (A) (Mrs. Maiorino-chair, Mr. Geheren, Mr. Troy)

20.6.1. Policy Update (A)   
Administration requests that the Second Reading of the Policy be approved by the Board.
Roll Call:  Ayes / Nays / Motion ____________

21. Adjournment (A) (Mr. Cratty)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion _____