September 4, 2014 at 8:30 AM - Regular Meeting

Discussion:  Call to order at 8:30.

Discussion:  Staff: Dave Ludwig, Deb Hericks, Scott Isaacson, Priscilla Quintana, Wade Fruhling Visitors: Karen Haase, Jody Phillips (ESU 2 Rep)

Discussion:  No report given.

Discussion:  Brian Gegg will work on the donation for the AESA Conference silent auction in November.

Discussion:  Central Region has an opening on Executive Council. Suzanne Riley will be running for this position.

Discussion:  Executive Director reviewed the updated policies that are current procedures and the changes suggested. Updated policies will have first reading at Board meeting on September 4, 2014 with final reading on October 9, 2014. Legal Counsel reviewed/discussed the copyright policy with Board. ESU and School Districts should adopt a copyright policy.

Discussion:  Executive Director and Technology Committee Chair reviewed the draft statewide technology infrastructure with the committee. Scott Isaacson is working on the statewide infrastructure, possible to start regionally.

Discussion:  ESUCC Vision was created in statute.

Discussion:  Draft version will be taken to ESU PDO next week for review. Bring back to Executive Committee with approval by Board in October.

Discussion:  President West reviewed the protocol for statewide proposals to bring initiatives are brought forth to the ESUCC.

Discussion:  Approve Harding & Shultz as attorney for 2014-2015.

Discussion:  A two year contract was signed by David Ludwig, Executive Director in March 2014.

Discussion:  Approve the position the Distance Education Director.

Discussion:  David Ludwig reviewed the staff contacts for ESUCC. Eric Smith resigned as of August 1, 2014.

Discussion:  Each committee reviewed the job description and timeline for the Application Systems Analyst.

Discussion:  Executive Director reports are within the committee reports.

Discussion:  Dennis Radford reviewed the July financials statements with the Board.

Discussion:  Reconvene to regular board meeting at 10:10 AM.

Discussion:  There was no public comments at this time.

Discussion:  Executive Director discussed the ten budget goals for the ESUCC.

Discussion:  There will be a change in process of paying bills after each ESUCC monthly meeting with the exception of the months the Board does not meet (December, June, August).

Discussion:  The ESUCC will be changing the Basis of Accounting from Modified Accrual/Cash Basis to a total Cash Basis. Previous discussion was held with Don Dunlap.

Discussion:  Discussion was held around the statewide LMS and the direction the ESUCC should take moving forward. Discussions being held with NDE regarding a statewide LMS. Assemble a committee to discuss LMS and what support/systems is needed statewide.

Discussion:  A two month extension was signed with BlackBoard to align with our fiscal year.

Discussion:  Discussion continue with Executive Director and Commissioner regarding funding options for statewide LMS.

Discussion:  A committee will be formed to develop recommendations for statewide LMS initiative.

Discussion:  Discussion was held around doing a statewide survey using BrightBytes. Accounts would cost about $.75.

Discussion:  Discussion held around BryteBytes becoming a statewide program/pricing.

Discussion:  The Ed-Fi perceptual survey but this gathers different information than that of BrightBytes.

Discussion:  Discussion was held on updates on ERATE and ERATE processes.

Discussion:  Technology Committee recommends ESUCC and NOC Affiliate coordinate solutions for schools to access changes in ERATE.

Discussion:  Zoom licenses have been order for the state for 2014-2015.

Discussion:  Committee reviewed the job description and timeline for Application System Analyst.

Discussion:  Paul Tedesco gave highlights of the Coop committee meeting. Do not have a clear understanding as to why there are not more catalogs available for year round.

Discussion:  Vendors have received one PO per person/entry so there would be several POs for one building. Also, with billing the schools are receiving one invoice per order.

Discussion:  Statewide advisory will try to address issues with deliveries with new system.

Discussion:  Coop staff are working on a procedure manual to address needs of communication and follow-through. This will help to address policy/procedures request by auditors. The staff will also create a timeline.

Discussion:  Creating an advisory committee to include one person from each ESU (which the ESU could appoint a school person.) This committee will work with vendors for their input on processes.

Discussion:  One order will be created and submitted to WorldBook.

Discussion:  Possibility to work with UNL Department of Computer Science and Engineering on helping to create/write or own software.

Discussion:  Staff is working on procedural manual and timeline for COOP processes.

Discussion:  Reviewed ESU PDO agenda for September 16-17 and request attendance of Administrators.

Discussion:  Reviewed the Planning Committee for PDO, every affiliate, project/initiative, involved in helping to create this committee.

Discussion:  Reviewed calendar and request more involvement from ESU Administrators.

Discussion:  Discussed moving up the timeline for the Master Service Agreement to aide in the help with budget process. The approval of Master Service Agreement in March, have affiliate budgets due in January.

Discussion:  New NMPDS Project Director hired, Helen Banzhaf from Seward, NE.

Discussion:  One criteria for the Math Grant is to create a list of Math Champions for each school in the state. At least one person from each District, especially for larger districts. The NMPDS Project Director will send out request to ESU Math Cadre and also the Administrators.

Discussion:  Committee Chair reviewed the report from the SRS Project Manager.

Discussion:  The staff has updated the trainings and videos. Possibility of posting these to Safari Montage.

Discussion:  The Project Para Conference will be held on October 30, 2014.

Discussion:  ILCD will be moving towards Results Driven Accountability online collection of data.

Discussion:  We will apply for another Academic Achievement Plan grant for this coming year.

Discussion:  Review/edit position statements before next meeting. Hearing on Lottery Funds in November.

Discussion:  Kraig Lofquist reviewed the past facilities studies and working to create an interim facilities study.

Discussion:  Continued work on policies and procedures.

Discussion:  October 9, 2014 will be the next collaboration meeting to be held in conjunction with NDE at the Country Inn and Suites in Lincoln.

Discussion:  There were no public comment at this time.