January 3, 2018 at 2:00 PM - Coop Committee Meeting

Called meeting to order at 2:00 pm

Staff Dave, Priscilla, Deb, Colleen, & Craig

Awards were made at the Fall meeting in San Antonio for the following categories:

• Furniture
• Technology Catalog
• LED

Contracts recommended for approval.

Extensions for AEPA Agreement Bid #014
Midwest Technology (Industrial Arts, Career, and Technical Education)
School Specialty (Industrial Arts, Career, and Technical Education)

Extensions for AEPA Agreement Bid #015
Quill Corporation (Office Supplies)
Quill Corporation (Instructional and School Supplies)
School Specialty (Instructional and School Supplies)
Quill Corporation (Custodial, Rest Room, Break Room, and Safety Supplies)
CEIA USA (Security - Live Fingerprint and Palm Screening)

Extensions for AEPA Agreement Bid #016
Daktronics (Scoreboards & Marquis Signage)
FieldTurf USA, Inc (Synthetic Turf)
FieldTurf USA, Inc (Track & Court Surfaces)
Hellas Construction (Synthetic Turf)
Hellas Construction (Track & Court Surfaces)
Mackin Educational Resources (Digital Resources)
The Motz Group (Synthetic Turf)
ProGrass, LLC (Synthetic Turf)
Shaw Sports Turf (Synthetic Turf)
SchoolDude.com (Facility Management Software)

AEPA Agreement Bid #017
Konica Minolta (Copiers, MFPs, Printers and Managed Print Services)
Kyocera ( (Copiers, MFPs, Printers and Managed Print Services)
Progressive Roofing (Roofing & Related Services)
Sports Surfacing Distributing (Hardwood & Synthetic Flooring)
Techline Sports Lighting (Athletic Field Lighing)
Weatherproofing Technologies (Roofing & Related Services)

Coop director reviewed the results.

Craig Peterson gave a report of the November 2017 AEPA meeting, discussing member changes.

There is a potential roofing project with Elwood for this year. 

Upcoming bids include, playground equip, recreation and stadium seating.

Coop Strategic Plan

Coop Strategic Plan April 4, 2017 - Collection of Data

Coop Monthly Meetings- Good attendance from both new and current members.  Vendors will be guests for future meetings, 1 per meeting.

Action Items that came out of the Strategic Plan

1. Contract agreement for non-ESU participants.
2. Describe how Coop does bidding, can be added to language of school board policies to include Coop.
3. ESUCC will need to change policy on how to advertise for bids to include website advertising.  Need to repeal/rescind old requirement and implement new policy.
4. Process for verification of entities that ESUCC can serve.  Send to attorney for review to determine if legal entity before proceeding with inter-local.
5. Draft and approve talking points for ESU Administrators to utilize with School and other members.
6.  Review growth of Coop Annually
7. Create Survey for Schools/Members
8. Create Survey for Vendors
9. Create Marketing flyer for Coop
10. Continue to pursue new contracts
11. Continue to Market Coop at Conferences

Adjourned at 2:15 pm.