January 9, 2019 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Jeff Bowes, Board President, calls the meeting to order.
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II. PLEDGE OF ALLEGIANCE
Description:
We will be joined by former student Matt Bednar, who earned his Eagle Scout designation by completing a project at MacArthur Middle School. Matt installed a weather station at MacArthur and developed a training video for teachers to become familiar with the website and app. We thank Matt for his time and work on the project as well as the research and additional components needed for installation.
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III. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Bowes, Mr. Chester, Mr. Novak, Mr. Greidanus, and Mrs. Peters.
ABSENT: No one. ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mr. Micheal DeBartolo, Assistant Superintendent of Finance and Operations. |
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS
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V.A. Thank you note
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VI. COMMITTEE REPORTS
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VI.A. BUILDING AND SITES
Description:
No report.
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VI.B. I.A.S.B.
Description:
No Report.
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VI.C. POLICY
Description:
Brian to report. Policies presented for 1st reading in New business tonight.
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VI.D. SCHOOL/COMMUNITY RELATIONS:
Description:
No report.
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VI.E. N.S.S.E.O.:
Description:
No report. Carol, Chrys, and Craig will attend the NSSEO meeting to represent the District as one of our students is being recognized as a Shining Star.
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VI.F. FINANCE:
Description:
No report.
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VI.G. NEGOTIATIONS:
Description:
Jeff to report.
PHEA and the Board's negotiations team came to a tentative agreement on December 17, 2018. Final language is being drafted for review and ratification by PHEA in late January or early February. We anticipate bringing the agreement to the Board for vote on February 13. |
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VII. CONSENT AGENDA
Description:
The consent agenda includes the minutes from the Regular Board Meeting and Executive Session on December 12, 2018, Special Meeting minutes from December 17, 2018, and the January personnel report.
I move to approve the Consent Agenda as presented. |
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VII.A. Approval of Regular Meeting Minutes of December 12, 2018
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VII.B. Approval of the Executive Meeting Minutes of December 12, 2018
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VII.C. Approval of the Special Meeting Minutes of December 17, 2018
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VII.D. Personnel Report
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VIII. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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IX. SUPERINTENDENT'S REPORT
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IX.A. Hazardous Routes and Transportation Review - INFORMATION
Description:
Assistant Superintendent for Finance and Operations Micheal DeBartolo has been working with consultant, Nelson Gray, to review and analyze our Hazardous Routes and overall transportation needs. They will provide an overview of their findings and recommendations for the board's information. We will ask the Board to approve the Hazardous Routes filing at our February meeting.
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IX.B. Financial Projections - INFORMATION
Description:
Assistant Superintendent of Finance and Operations Micheal DeBartolo will present the financial projections. They demonstrate a more targeted approach to predictions and monitoring of accounts to more accurately forecast the future.
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IX.C. Assessment Overview - INFORMATION
Description:
Assistant Superintendent for Curriculum and Instruction Dr. Amy Zaher has prepared a memo that outlines the various assessments used by the District. There will not be a presentation, but Dr. Zaher is happy to answer any questions that the Board may have.
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IX.D. District Strategic Plan Dashboard - INFORMATION
Description:
After many months of deliberation, discussion, and research, the District Dashboard is ready for public display. The data points have been identified through our District Improvement Team and in consultation with the Board and Superintendent Advisory Committee. A preview of the Dashboard will be provided to the Board.
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IX.E. IMPACT Copier and Printer Renewal - ACTION
Description:
The Tech Department has been preparing for the end of the District's copier and printer lease at the end of the 2019-20 school year. Based upon the Tech Department's review of the current equipment with IMPACT, the District's provider, a proposal for renewal with certain equipment being replaced and a new maintenance contract has been proposed. The Business Office and the Tech Department recommend approval of the 5 year agreement per the terms attached for an overall savings to the District.
I move to approve the IMPACT Copier and printer proposal as presented.
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IX.F. eRate Contract (Zeller and Associates) - ACTION
Description:
The Tech Department and Business Office recommend the renewal of the contract for eRate consulting services. Gerry Zeller and Associates is instrumental in assisting the District in securing funding for projects from the federal government eRate program that aids our technology programs.
I move to approve the contract for eRate consulting services and letter of agency.
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X. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XI. OLD BUSINESS
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XII. NEW BUSINESS
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XII.A. Semi-Annual Review of Executive Session Minutes - ACTION
Description:
According to Board Policy 2:220, the Board must conduct a semi-annual review of Executive
Session Minutes, and also review audio recordings of closed meetings to determine whether: (1) there continues to be a need for confidentiality, or (2) the recordings no longer require confidential treatment and are available for public inspection. Additionally, after 18 months have passed since being made, the audio recording of a closed meeting is destroyed provided the Board approved its destruction. The Board’s past practice has been to appoint the Secretary to review these minutes in a meeting with the Superintendent and make a recommendation at the following Board meeting. I move to appoint the Secretary to conduct a semi-annual review of Executive Session Minutes and also review audio recordings of closed meetings. |
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XII.B. Policy 1st Read - DISCUSSION
Description:
The Press Vol. 99 Overview provides insight into the changes per policy. Viewing each policy individually, the highlighted and edit marks provide insight into each recommended change.
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XII.B.1. 2:80 Board Member Oath and Conduct
Description:
Updated to reflect new statutory language. Adopt as presented and invite all board members to recite together.
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XII.B.2. 2:120 Board Member Development
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.3. 4:20 Fund Balances
Description:
No change in policy language. 5 year review. Adopt as presented.
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XII.B.4. 4:45 Insufficient Fund Checks and Debt Recovery
Description:
Modified per administration request to allow for collection of fees and costs incurred in collecting delinquent fees.
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XII.B.5. 4:170 Safety
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.6. 5:30 Hiring Process and Criteria
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.7. 5:60 Expenses
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.8. 5:100 Staff Development Program
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.9. 5:220 Substitute Teachers
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.10. 6:20 School Year Calendar and Day
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.11. 6:60 Curriculum Content
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.12. 7:70 Attendance and Truancy
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.13. 7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.14. 7:190 Student Behavior
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.15. 7:250 Student Support Services
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.16. 7:260 Exemption from Physical Education
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.17. 7:270 Administering Medicines to Students
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.18. 7:290 Suicide and Depression Awareness and Prevention
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.B.19. 7:305 Student Athlete Concussions and Head Injuries
Description:
Updated to reflect new statutory language. Adopt as presented.
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XII.C. Board Candidate Forums-INFORMATION
Description:
The Mount Prospect League of Women's Voters has offered to host a Candidate Forum/debate for all local government entities. As we do not have any contested seats, I have indicated that we would not participate. I have begun discussions with our governmental partners about a formal joint meeting or informal meet and greet after the April election. The intention would be to introduce the board members to one another and the public, as well as provide an avenue for each to share an overview of goals and vision for the future.
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XIII. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel and negotiations. There will be no action after Executive Session.
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XIII.A. Personnel -- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
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XIII.B. Collective Negotiations -- Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
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XIV. OPEN SESSION
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XV. ADJOURNMENT
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