July 13, 2016 at 7:00 PM - Board of Education - Regular Meeting
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I. RECOGNITION OF VISITORS AND VISITOR PARTICIPATION
In an effort to keep Board meetings to a reasonable length, we ask visitors to make all statements regarding agenda items or other issues at this time. |
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II. COMMUNICATIONS
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II.A. Election Judges Needed
Description:
Cook County is in need of election day judges. The pay is $175 for the day. Please forward this information to individuals you may know who may be willing to work.
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III. COMMITTEE REPORTS
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III.A. Building and Sites
Description:
No report.
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III.B. I.A.S.B./ED-RED
Description:
Carol will report.
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III.C. Policy
Description:
Martha will report.
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III.D. School/Community Relations
Description:
No report.
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III.E. N.S.S.E.O.
Description:
Carol will report.
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III.F. Finance
Description:
Jeff will report.
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III.G. Negotiations
Description:
No report.
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IV. CONSENT AGENDA
Description:
I move to approve the consent agenda as presented. |
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IV.A. Approval of Regular Meeting Minutes of June 15, 2016
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IV.B. Approval of Executive Session Minutes of June 15, 2016
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IV.C. Approval of Personnel Report
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V. FINANCIAL REPORT
Description:
I move to approve the financial report as presented.
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V.A. Approval of Financial Report
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V.B. Tuition Reimbursement Report
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VI. SUPERINTENDENT'S REPORT
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VI.A. Approval of the Tentative Budget (Action)
Description:
Micheal has prepared an overview of the tentative budget. We continue to spend within our means. The overall increase in the budget is roughly 3.2%, salaries and insurance account for 68% of the increase. Our fund balances remain strong. Please remember we discontinued using the IMRF fund for fund balance purposes. We cannot transfer money out of the IMRF fund, so to use it artificially inflates our fund balance.
You have been provided with the summary and supporting detail. The budget will continue to undergo minor adjustments as we finalize hiring, make insurance adjustments, etc. The hearing for the final budget will held in September. Please contact Micheal or myself if you have any questions. I move to approve placing the 2016-2017 Tentative Budget on display and publish notice of a public hearing to occur on September 14, 2016 at 7:00 p.m.
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VI.B. Policy Updates (Action)
Description:
IASB
recently reviewed our collective bargaining agreements for both the
PHEA and the Custodian unit. They have updated language where our policies
regarding those agreements are referenced. It now simply states, "Please refer to the applicable collective bargaining agreement(s)." ISBE
recommends that these policies be updated with one reading and one
motion.
I move to approve the policy updates as presented. |
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VI.B.1. 5:35 Compliance with the Fair Labor Standards Act
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VI.B.2. 5:60 Expenses
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VI.B.3. 5:70 Religious Holidays
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VI.B.4. 5:150 Personnel Records, Maintenance, Access
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VI.B.5. 5:185 Family and Medical Leave
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VI.B.6. 5:200 Terms and Conditions of Employment, Dismissal
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VI.B.7. 5:250 Leave of Absence
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VI.B.8. 5:270 Employment At-Will, Compensation, Assignment
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VI.B.9. 5:290 Employment Termination & Suspensions
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VI.B.10. 5:300 Schedules and Employment year
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VI.B.11. 5:320 Evaluation
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VI.B.12. 5:330 Sick Days, Vacation, Holidays and Leave
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VI.B.13. 8:30 Exclusive Bargaining Representative Agent
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VI.C. ISBE Special Education Annual Determination Letter (Information)
Description:
Each year ISBE examines all the required data that is collected from individual Districts regarding the multiple facets of maintaining all legal requirements of individualized special education plans (IEP's), as well as our overall special education population in terms of ethnic and racial diversity. Our program continues to achieve the highest possible score of four. Congratulations to Dr. Sroka and our entire special education and student service staff for their diligent efforts.
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VI.D. District Blueprint 2016 - 2018 (Information)
Description:
Input from our administrative team is complete regarding the District Blueprint through 2018.
Goal one reflects a focus on early childhood and kindergarten programming while maintaining our focus on instruction, curriculum and assessment. Goal two reflects continued work on the website and social media. In addition, a parent survey to fine tune our communication channels will be conducted along with our biennial climate survey from the buildings. Goal three reflects a focus on our ten-year life safety study and our ten year facilities maintenance plan.
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VI.E. Freedom of Information Act (FOIA) Request(s)
Description:
This was a commercial request for all purchase orders from March through June.
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VII. RECOGNITION OF VISITORS AND VISITOR PARTICIPATION
In an effort to keep Board meetings to a reasonable length, we ask visitors to make all statements regarding agenda items or other issues at this time. |
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
Description:
Item B is a revision to the Service Recognition
policy. It moves the financial recognition award to post retirement.
This helps prevent a situation where an employee could earn more than 6%
within their final four years, which results in a penalty for the
District.
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IX.A. Semi-Annual Review of Executive Session Minutes
Description:
According to Board Policy 2:220, the Board must
conduct a semi-annual review of Executive Session Minutes, and also review
audio recordings of closed meetings to determine whether: (1) there continues
to be a need for confidentiality, or (2) the recordings no longer require
confidential treatment and are available for public inspection. Additionally, after 18 months have passed
since being made, the audio recording of a closed meeting is destroyed provided
the Board approved its destruction. The
Board’s past practice has been to appoint the Secretary to review these minutes
in a meeting with the Superintendent and make a recommendation at the August
meeting.
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IX.B. 5:112 - Service Recognition Policy
Description:
Item B is a revision to the Service Recognition
policy. It moves the financial recognition award to post retirement.
This helps prevent a situation where an employee could earn more than 6%
within their final four years, which results in a penalty for the
District. It also provides for a $25 increase per year to adjust for
inflation and a reduction of years of service to 15. The reduction to 15
is more inclusive. It recognizes the contribution of those returning to
the field after taking care of children or those employees who changed
careers.
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X. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel, negotiations, litigation and purchase or lease of real property. There will be no action after Executive Session.
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X.A. Personnel
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X.B. Negotiations
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X.C. Litigation
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X.D. Purchase or Lease of Real Property
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XI. ACTION TO BE TAKEN AFTER EXECUTIVE SESSION
Description:
There will be no action after Executive Session.
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XII. ADJOURNMENT
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