July 10, 2017 at 6:00 PM - Board Business Meeting

Description:  Advisor Elizabeth Duehr, Jennifer Thatch, Nicole Nimako-Bojateng, Ankith Arun, Charlize Bistodeau, Anoop Dhamera

Description:  Smrithi Arunkumar, Libby Hendrickson, Paige Leary
Carter Smith, Janani Karthick, and Agrim Joshi
Ewan Kahnke, Greta Caliri, Isaac Brandon, Siddharth Kumar, Abhay Inampudi, and Brynn Leary
Himani Joshi, Esther Kuah, Payton Mason, Catherine McComas-Bussa and Michael Waldorf

Description:  4.1.1 Acceptance of Resignations
Last Name, First Name, Position, Location, Effective Date
Aye, Joy, Teacher, Media Specialist, Red Oak Elementary School, 5/26/2017
Beckrich,Robert, Custodian, Sweeney Elementary School, 6/30/2017
Britt, Rhonda, Program Support Assistant , Sun Path Elementary School, 6/27/2017
Carey, Melissa, Teacher, Intervention, East Junior High School, 5/26/2017
Davis, Trey, Assistant Activities Director, District Wide, 8/31/2017
Follen, Cheryl, Office Assistant, Pearson 6th Grade Center, 7/04/2017
Irvin, Katie, Teacher, Music, West Junior High School, 5/26/2017
Mack, Tanya, Teacher, Grade 4, Jackson Elementary School, 6/26/2017
Nelson, Nate, Teacher, English, East Junior High School, 5/26/2017
Sinha, Jyoti, Special Service Supervisor, District Office, 6/30/2017
Sulflow, Judy, Teacher, Media Specialist, Red Oak/ Eagle Creek  Elementary School, 5/26/2017
Theis, Laura, Teacher, Kindergarten, Sweeney Elementary School, 5/26/2017
Zachman,Karl, Teacher , Technology Education, West Junior High School, 5/26/2017
Recommended Action
Accept the resignations and thank them for their service to the district as presented.

4.1.2 Request for Unpaid Leave of Absence
Karen Erdahl, Parent Education Teacher at Central Family Center, is requesting a one-year unpaid
leave of absence to care for a family member for the entire 2017-18 school year. 
Recommended Action
Approve the unpaid leave of absence for the 2017-18 school year as presented.

4.1.3 Approval of Certified Contracts for the 2017-18 School Year
Last Name, First Name, Position, Location, Grade, Step, FTE, Effective, Salary Annual
Provancha, Aaron, Teacher, Physics, East Junior High School, MA, 6, 1.0, 8/21/2017, $51,280.00, R
Rink, Derrick, Teacher, Chemistry, High School, MA, 13, 1.0, 8/21/2017, $62,015.00, R
Kuyper, Laura, Speech Language Pathologist, District Wide, MA, 10, 1.0, 8/21/2017, $57,203.00, R
Phillips, Christina, Teacher, Special Services, TBD, BA, 3, 1.0, 8/21/2017, $39,440.00, R
Recommended Action
Approve certified contracts as presented.

Description:  Recommended Action
Approve the minutes of the June 12, 2017 School Board Business Meeting, the June 19, 2017 School Board Special Meeting, the June 26, 2017 School Board Special Meeting & Retreat and the June 30, 2017 School Board Special Meeting as presented.

Description:  Recommended Action
Approve the bills and authorize to pay same as presented.

Description:  Change Order #7 for the Vaughan Field Stadium/Concessions Improvements Project in the amount of $9,894.00 is presented for approval.
Recommended Action
Approve Change Order #7 as presented.

Description:  Change Order #3 for the Shakopee High School Additions and Renovations Project in the amount of $246,074.95 is presented for approval.
Recommended Action
Approve Change Order #3 as presented.

Description:  Change Order #5 for the Shakopee High School Additions and Renovations Project in the deduct amount of -$29,165.64 is presented for approval.
Recommended Action
Approve Change Order #5 as presented.

Description:  Change Order #6 for the Shakopee High School Additions and Renovations Project in the amount of $21,997.20 is presented for approval.
Recommended Action
Approve Change Order #6 as presented.

Description:  Change Order #7 for the Shakopee High School Additions and Renovations Project in the amount of $13,607.29 is presented for approval.
Recommended Action
Approve Change Order #7 as presented.

Description:  Change Order #8 for the Shakopee High School Additions and Renovations Project in the amount of $76,416.82 is presented for approval.
Recommended Action
Approve Change Order #8 as presented.

Description:  Recommendation Action
Approve to renew the Central Duplicating contract with Advanced Imaging Solutions as presented.

Description:  Two transportation contracts to provide bussing for the 2017-18 through 2020-21
school years will be presented for Board review and approval. The new contracts, agreed to by the providers, gives a 1.0% increase in 2017-18, 1.5% increase in 2018-19 and 2.0% in the following two years.
Recommendation Action
Approve the transportation contracts with Palmer Bus Service and Klingberg Bus Service for the 2017-18 and 2020-21 school years as presented.

Description:  Recommended Action
Approve the 2017-18 Minnesota State High School League Membership as presented.

Description:  Recommended Action
Approve the Barracuda Swim Club contract as presented.

Description:  The Personnel Committee will provide an update regarding the process to find an Interim Superintendent.

Description:  Board ViceChair Angela Tucker will review the short term and long term process improvements discussion from the June 26, 2017 School Board Retreat.

Description:  Data and Testing Administrator Dave Orlowsky will discuss scenarios with the Board.  Direction will be requested around the number and specific information/scenarios to bring forth to the 2018-19 Attendance Area Task Force.

Description:  The purpose of the communications sub-committee would be to provide input and feedback to the Communications Department as well as district leadership on internal and external communications for the following, but not limited to: current, new and proposed initiatives, current communications channels,new and innovative ways to engage staff, parents and the community, branding and marketing Shakopee Public Schools to prospective students and new residents, identification of topics and areas of interest in the community, crisis communications, proactive vs reactive communications, key messages, as needed, serve as a sounding board, research target audiences and determine ways to focus/improve marketing strategies, and gather intelligence on what nearby school districts are doing to help staff and community stay updated about important developments

The Communications Sub-Committee would consist of the Communications Department and the following;
School Board: 2 people
Teacher Voice: 2 people
Staff Voice: 1 person
Community Members: 3-4 people (Marketing/Branding/Communications Experts)

The Communications Sub-Committee would meet approximately six times a year and/or as needed depending on current school district climate or as issues may arise that require additional input from committee.

Description:  Director of Finance and Operations Suzanne Johnson will present a 2017-18 budget update for the Board including a request to approve a contract with School Management Services, LLC.
Recommendation Action
Approve contract with School Management Services, LLC, as presented.

Description:  The District currently has $183.97 of school board approved (converted) referendum authority through taxes payable 2017/fiscal year 2018 and $116.03 of school board approved (created authority) referendum authority through taxes payable 2018/fiscal year 2019 in compliance with Minnesota Statutes, Section 126C.17, as amended.

Pursuant to Minnesota Statutes, Section 126C.17, subdivision 9a, it is recommended the Board authorize a single new Board approved referendum authority of $300 per adjusted pupil unit by combining the $183.97 and $116.03 of school board approved referendum authority that is referenced above. It is the intention to create the maximum authority for which the District is eligible, not to exceed $300 per adjusted pupil unit. This new Board approved referendum authority shall be applicable for five years and begin with taxes payable in 2018.
Recommended Action
Upon Roll call Vote, Authorize a single new Board approved referendum authority of $300 per adjusted pupil unit as presented.

Description:  Policy Committee Chair Tony Pass will present Policy 721 Uniform Grant Guidance Policy Regarding Federal Revenue Sources for 2nd Reading and final approval.
Recommended Action
Approve Policy 721 Uniform Grant Guidance Policy Regarding Federal Revenue Sources for final approval as presented.

Description:  Chris Ziemer, ICS Consulting will present a construction update for the Board along with the bids for the South Site Development Project which were received on May 23, 2017 for approval.
Recommended Action
Approve a contract with S.M. Hentges & Sons, Inc. of Jordan, Minnesota for the total bid amount of $2,309,800.00 for the South Site Development Project as presented.

Description:  Buildings and Grounds Manager Kain Smith will present the district's 5-year radon testing information to the Board for review.

Description:  The District performed the initial analysis of district's activity and parking fees in relation to other metro schools during the January 16, 2017 School Board Retreat. Based on that analysis and analysis since January, the district's fees are significantly lower than that of other districts. As a result, a proposed increase of $30 to all activity fees (from $120 to $150) and a $40 increase to parking fees (from $60 to $100) will be made.

Note that, even after this adjustment, fees are still well below the metro average. The Board should consider additional increases in future years. 

In addition, there will be an increase in admission prices for adults to all events by $1.00. The Activities Office will also begin enforcing that identification must be presented by staff and students in order to attend events at no cost.
Recommendation Action
Authorize the increases to activity and parking fees as described above.

Description:  The new procedures for obtaining approval for LTFM revenue are designed to comply with requirements of the LTFM statute which states that a school district or intermediate district, must have a ten-year facility plan adopted annually by the school board and approved by the Commissioner of Education. All documents required by MDE are part of the LTFM ten-year plan.

The LTFM expenditures were developed by Kain Smith, Buildings and Grounds Manager in conjunction with building Principals and ICS Consulting. The expenditures plan is reviewed annually; it may change based on unforeseen circumstances. The LTFM revenue was developed based on the latest Adjusted Pupil Units and the addition of the space at the high school. The LTFM proposal will be reviewed and brought to the Board for approval annually.
Recommendation Action
Adopt the long term facilities maintenance plan as presented.

Description:  July 11, 2017 Citizens' Financial Advisory Committee Meeting 6:00PM
July 13, 2017 School Board Personnel Committee Meeting 7:00AM
July 24, 2017 School Board Learning Session 6:00PM
August 8, 2017 Citizens' Financial Advisory Committee Meeting 6:00PM
August 14, 2017 School Board Finance Committee Meeting 5:00PM
August 14, 2017 School Board Business Meeting 6:00PM

Description:  The School Board will be available to answer questions for up to 30 minutes following the adjournment of the meeting.