January 12, 2015 at 6:00 PM - Board ReOrganization and Business Meeting
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1. ORGANIZATIONAL BUSINESS
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1.1. Call to Order by Chairperson
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1.2. Election
Description:
The chairperson will accept nominations for the office of chairperson, and will proceed through the election of that individual. The newly elected chairperson will proceed with the nomination and election of the vice-chairperson, the clerk, and the treasurer. Officers for this past year were Chair Ms. Romansky; Vice-Chair Mr. Bowerman; Clerk Ms. Tucker and Treasurer Mr. Swanson.
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1.3. Compensation
Description:
The School Board must adopt a resolution setting the compensation for the individual members. Compensation is currently $4,500 annually, with an additional $500 per year for the Chairperson and Vice Chairperson.
Recommended Action Approved compensation for 2015 as presented. |
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1.4. Designation of Official Depository and Additional Depositories
Description:
The School Board must designate an official bank depository. Voyager Bank is currently the primary depository for the District. We will keep all of our funds in the official depository; however, we will invest moneys through a number of institutions. Additional depositories are as follows:
1. Wells Fargo 2. US Bank Minneapolis 3. US Bank St. Paul 4. Minnesota School District Liquid Asset Fund Plus 5. BMO-Harris Bank 6. Bremmer Bank 7. MinnTrust through PMA 8. Associated Bank – for OPEB Trust transactions 9. Anchor Bank Recommended Action Approve the designation of official depository and additional depositories as presented. |
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1.5. Designation of Official Newspaper
Description:
The School Board must designate an official newspaper. The Shakopee Valley News is our official newspaper and the only local publication that meets the legal requirements for an official newspaper.
Recommended Action Approve the designation of Shakopee Valley News as the official newspaper of the District. |
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1.6. Information: Appointments to Special Assignments and Standing Committees
Description:
The Chair will designate appointment to these positions.
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1.7. Legal Assistance
Description:
The District uses more than one firm for its legal business depending on type of expertise needed.
Recommended Action Authorize the Superintendent and/or his designee to secure legal advice as needed during the year. |
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1.8. Use of Facsimile Signature
Description:
The following resolution should be adopted so the District can utilize check-signing software for 2015.
Recommended Action The school district will utilize a check signing software and facsimile signatures for the chairperson, clerk and treasurer to sign all checks issued by the school district except checks that are written on activity accounts. The activity account checks will be signed by the Director of Finance or the Director of Human Resources after all signatures are obtained on the supporting documentation. |
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1.9. Investments of Funds
Description:
Action by the school board is needed to allow the Director of Finance to invest surplus cash prior to the time he/she receives approval from the school board. The irregularity with which the school district receives its payments creates an investment opportunity at certain times during the year. It is impossible to invest this cash in a timely way if pre-approval of each investment is needed from the school board.
Recommended Action The Director of Finance or his/her designee be given the authority to invest surplus funds without prior approval of the school board within the limitations set by law and to complete required wire transfers with notification to the Board by the next meeting or as needed. |
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1.10. Pre-Payment of Bills
Description:
There are times when the prompt payment of bills allows us to receive a discount. In some instances we cannot take advantage of these discounts if we must wait for formal approval of these bills.
Recommended Action The School Board of Independent School District No. 720 grants the business manager or his/her designee the authority to pay bills prior to approval of those bills, so that it may take advantage of discounts offered for prompt payment. |
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1.11. Approval of P-Card Users
Description:
The following list of school district Purchasing Card users and spending limits needs to be reviewed and approved.
Recommended Action Approve the list of P-Card users and their corresponding credit limits as presented.
Attachments:
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1.12. Appointment of District Physicians
Description:
There are times when the district has the need of physicians’ services.
Recommended Action Appoint the physicians of the Shakopee Park Nicollet Medical Center as school district physicians for 2015 calendar year. |
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1.13. Board Meeting Schedule for Fiscal Year 2015 (ADD MEETING DATE LIST)
Description:
Dates and times for Fiscal Year 2015 need to be reviewed and confirmed.
Recommended Action Approve meeting dates and times for FY 2015. |
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1.14. LEA Designation 2015
Description:
Annual LEA (Local Education Agency) designation is made to ensure the maintenance of compliance with the appropriate Federal statutes and regulations (Public Law 107-110), and State procedures currently in effect. Designee will also act as the responsible authority in all matters relating to its administration.
Recommended Action Designate the Superintendent as LEA representative for 2015. |
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1.15. Policy
Description:
The district’s policies need to be recognized in their present form for 2015. The district has engaged MSBA for a full policy manual review.
Recommended Action Authorize approved policies for continuation in 2015. |
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1.16. Board Meetings on Holidays
Description:
The board will take action to allow board meetings on Columbus Day.
Recommended Action Approve board meetings on Columbus Day 2015 as presented. |
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2. RECOGNITION OF VISITORS TO BOARD MEETING
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3. CONSIDERATION OF AGENDA AS PRESENTED AND ADDITIONS
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4. CONSENT ITEMS
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4.1. Personnel Items
Description:
4.1.1 Acceptance of Resignations
Last Name, First Name , Position, Location, Effective Esse, Kyle, Network System Administrator, District Office, 1/09/2015 Swanson, Lisa, Program Support Assistant, Eagle Creek Elementary School, 12/04/2014 Sames, Corrine, Program Support Assistant, West Junior High School, 12/02/2014 Carmen, Eaton, Teacher, High School, 1/9/2015 Recommended Action Accept the resignations and thank them for their service to the district. 4.1.2 Approval of Non-Certified Contracts Last Name, First Name, Position, Location, Salary, Effective Date Anker, Nathan, Program Support Assistant, High School, $13.81/hr, 1/05/2015 Atchison, Jeffery, Program Support Assistant, West Junior High School, $13.81/hr, 12/09/2014 Cannon, Philip, Food Service Worker I , Sun Path Elementary School, $12.61/hr, 12/03/2014 Feigum, Anna, Program Support Assistant, West Junior High School, $13.81/hr, 12/12/2014 Fenske, Chelsey, Program Support Assistant, Jackson Elementary School, $14.08/hr, 1/15/2015 Hall, Tracy, Program Support Assistant, Eagle Creek Elementary School, $13.81/hr, 12/09/2014 Palmer, Daniel, Custodian, West Junior High School, $15.54/hr, 1/05/2015 Toth, Jenny, Program Support Assistant, High School, $14.08/hr, 12/09/2014 Vizenor, Robin, Program Support Assistant, Eagle Creek Elementary School, $14.08/hr, 12/1/2014 Recommended Action Approve non-certified contracts as presented. 4.1.3 Approval of Long Term Substitute Contracts Name LTS, Replacing, Position, Location, Approx. Dates, Grade/Step, Approx.Days, FTE, Salary Baker, Zachary, Nelson, Jill, Teacher, Physical Education, Eagle Creek Elementary School, 1/05/2015 through 3/13/2015, BA Step 3, 50, 1.0, $201.82/day Olson, Shannon, Post, Jennifer, Teacher, Intervention, Red Oak Elementary School, 1/05/2015 through 3/27/2015, MA Step 3, 61, 1.0, $241.86/day Recommended Action Approve long term substitute contracts as presented. 4.1.4 Approval of District Wide Contracts Last Name, First Name, Position, Location, Salary, Effective Greenwood, Rochelle, Accountant,District Office, $59,500.00 - 7/1/2014, $60,700.00 - 7/1/2015 Carpenter, Michele, Information Systems Specialist, District Office, $65,150.00 - 7/1/2014, $67,100.00 - 7/1/2015 Recommended Action Approve district wide contracts as presented. 4.1.5 Separation Agreement and Release The Shakopee School District and Jessica Feustal, teacher at Shakopee High School, have settled upon a separation agreement effective12/19/2014. Recommended Action Approve the separation agreement and release the staff member as presented. |
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4.2. Approval of minutes of the Board Truth in Taxation Hearing and Business Meeting on December 8, 2014.
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4.3. Consideration of bills and authorization to pay same.
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4.4. Approval of wire transfers.
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4.5. 2014-15 Assurance of Compliance
Description:
Approve the 2014-15 Assurance of Compliance as presented.
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4.6. 2015-16 Shakopee High School, Shakopee East & West Jr. High School and Pearson 6th Grade Center Registration Guides
Description:
Approve the 2015-16 Shakopee High School, Shakopee East & West Jr. High School and Pearson 6th Grade Center Registration Guides as presented.
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4.7. Community Education Advisory Council
Description:
Approve the membership to the Community Education Advisory Council as presented.
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4.8. Sweeney Elementary Change Order #5
Description:
Change Order #5 for Sweeney Elementary with KUE Contractors in the amount of $14,868 is presented for approval.
Recommended Action Approve change order as presented.
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4.9. Acceptance of Gifts
Description:
Accept the donations to the school district as presented.
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4.10. Community Education Update
Description:
Accept the Community Education update as presented.
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4.11. Authorization to Initiate Bid Process
Description:
Authorize administration to initiate the Sealed Bid 2014 Roofing and Mechanical Repairs bid process, including ad for bid, as presented.
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5. OLD BUSINESS DISCUSSION ITEMS
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6. OLD BUSINESS ACTION ITEMS
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6.1. 2015-16 Course Offerings
Presenter:
Director of Teaching & Learning Nancy Thul, Secondary Teaching & Learning Coordinator Ed Cox and Elementary Teaching & Learning Coordinator Nika Summer
Description:
Director of Teaching & Learning Nancy Thul, Secondary Teaching & Learning Coordinator Ed Cox and Elementary Teaching & Learning Coordinator Nika Summer will present the highlights for the proposed secondary and elementary course offerings for the 2015-16 School Year.
Recommended Action Approve for course changes for the 2015-16 School Year as presented.
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7. NEW BUSINESS DISCUSSION
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7.1. Central Family Center Guiding Change Document
Presenter:
Central Family Center Principal Mike Savage
Description:
Central Family Center Principal Mike Savage will present a draft of the CFC Guiding Change Document for Board review.
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7.2. Alumni Association and Athletic Foundaton
Presenter:
Superintendent Rod Thompson
Description:
Superintendent Thompson will present an overview of a new Alumni Association and Athletic Foundation.
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8. NEW BUSINESS ACTION ITEMS
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8.1. 2015 School Resource Officer Agreement
Presenter:
Superintendent Thompson and Shakopee Police Chief Jeff Tate
Description:
Superintendent Thompson will present the School Resource Officer Agreement for 2015 for Board review and approval. Following the recent meeting with the City, Shakopee Police Chief Jeff Tate will be present the financial com parables with surrounding communities.
Recommended Action Approve the hiring of one additional SRO at
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8.2. Resolution Establishing Polling Places and Combined Polling Places for Certain Multiple Precincts and Designating Hours
Presenter:
Superintendent Rod Thompson
Description:
A resolution establishing polling places and combined polling places for certain multiple precincts and designating hours during which the polling places will remain open for voting for school district
elections not held on the day of a statewide election will be presented for board review and approval. Recommended Action Approve the resolution establishing polling places and combined polling places for certain multiple precincts and designating hours as presented.
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9. COMMITTEE REPORTS
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10. INFORMATION ITEMS
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11. OTHER
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12. Upcoming Meetings and Important Dates
January 19, 2015 Board Retreat, held at Turtle's Social Centre - 8:00-4:00PM January 26, 2015 Board Learning Session - 5:00PM February 9, 2015 Board Business Meeting - 6:00PM - adoption the Resolution Calling for Special Election *May 5, 2015 - potential Special Election Referendum |
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13. ADJOURNMENT
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