January 6, 2020 at 7:30 PM - Regular School Board Meeting

1. CALL  TO ORDER

1.A. Pledge

2. ORAGANIZATION OF THE BOARD

2.A. Nominations for Board Chairperson

2.B. Nominations for Board Clerk

2.C. Nomination for Board Treasurer

2.D. Set Board Meeting Dates and Time
Current
First and third Mondays of each month at 7:30 p.m. unless there is a conflicting holiday.
In case of inclement weather or other unforeseen circumstances, the board will meet the following day, same location and same time.

2.E. Official Newspaper
Current
Farmers Independent

2.F. Official Depositories for School District
Current
First National Bank, Bagley, MN
Minnesota School District Liquid Asset Fund
USBank
PMA/MN Trust
BMO Harris Bank

2.G. Set School Board Salaries
Current:
Chairman - $67.50 per meeting
Clerk - $65 per meeting
Treasurer - $65 per meeting
Directors - $60 per meeting
$60 per meeting for attending committee and negotiations meetings. 
Mediation and arbitration meetings - $150/day - $75/half day

Board member should contact District Office when they attend committee meetings.

2.H. Mileage Reimbursement
Current
IRS Mileage Reimbursement Rate for all those who travel on school business.  When personal vehicles are used for travel at the request of the employee, no reimbursement will be made unless the transportation director confirms a school vehicle was not available. 

2.I. Meal Reimbursement
Current
A.      Breakfast - $7.00
B.      Lunch - $9.00
C.      Dinner - $15.00
D.      $31/day may be used for one, two or three meals if gone all day.
E.      Board members receive full reimbursement for meals and lodging.

Itemized receipts from the day of travel must be submitted to the school accountant in order to be reimbursed.  Claims must be itemized.  Claims that are not for overnight trips will
be paid through payroll and will be taxable income. 

Per IRS regulations, the value of employer provided meals and reimbursements for meals are to be included in the taxable income of the employee, unless there is some provision that allows for the meal to be excluded from taxable income. A meal may be excluded from the employee's taxable income if the meal is a result of the employee traveling away from home on overnight business.
Reference from Policy 412

2.J. School Attorney
Current
Kennedy and Graven, Minneapolis, MN
With the understanding that the service of Ed Rasmussen may be obtained at the discretion of the Superintendent with the Board Chair approval.

2.K. Committee Assignments
Current
Athletic Committee:  Jamie Grover and Renee Benson
BRIC Representative:  Don Nordlund
Community Education Committee:  Amy Fontaine
District Advisory Committee (District Leadership Committee): Jeremy Davies, Amy Fontaine and Erich Heise
Indian Parent Committee:  Renee Benson
Meet and Confer:  Erich Heise, Adam Broden, Jeremy Davies and Don Nordlund
Negotiations Committee:  Erich Heise, Adam Broden, Jamie Grover, Don Nordlund
Pine to Prairie Representative:  Amy Fontaine
Security Committee:  Wendy Fultz, Renee Benson and Jeremy Davies
School Forest Committee: Erich Heise and Jeremy Davies
Transportation Committee:  Wendy Fultz, Amy Fontaine, Don Nordlund
Wellness Committee:  Adam Broden, Amy Fontaine, Jamie Grover and Erich Heise

2.L. Caretaker/Manager of the Bagley Petty Cash and Bagley Petty Cash Travel Funds
Current
Angela Gerbracht, Business Manager
Jennifer Hecht and Nichole Ritterman are authorized to sign checks in this account.

2.M. Recorder of the Minutes for ISD #162
Current
Jennifer Hecht

2.N. High School Auxiliary Account Caretaker/Manager
Current
Carrie Ham and Kim Halverson to sign and validate checks and disbursements of funds from the Bagley High School Auxiliary Account and naming Anthony Kerr as the Caretaker/Manager of the account.

2.O. Bagley Elementary Auxiliary Account
Current
Dixie Boe to sign and validate checks and disbursements of funds from the Bagley Elementary Auxiliary Account and naming Kristi Moritz as the Caretaker/Manager of the account.

2.P. LEA Resolution
Current
The Local Board of Education of Independent School District #162 has authorized Erich Heise, at a monthly meeting held on January 6, 2020, for the calendar year 2020 to act as the LEA Representative in filing an application for funds as provided under Public Law 103-382.  The LEA Representative will ensure that the school district maintains compliance with the appropriate Federal statutes, regulations, and State procedures currently in effect and will act as the responsible authority in all matters relating to the administration of this application.  Kristi Moritz is authorized as Contact Person for Title I and Title II Part A.

2.Q. MSHSL Representatives
Current
Governing Board Representative:  Amy Fontaine
Boys Sports Representative:  Doreen Zierer
Girls Sports Representative:  Doreen Zierer
Speech Activities Representative:  Hold
Music Activities Representative:  Joshua Gunderson
Designated Representative:  Erich Heise

2.R. PL 88-352 Title VI Part A Indian Education

Naming Superintendent Heise as official representative in applying for funds under PL 88-352 Title VI Part A Indian Education and that application for these funds are made.  Further, that Carol Vik be named as Indian Education Director for the calendar year 2020.  Carol Vik is authorized as Contact Person for the Title VI.

2.S. Public Law 81-874 Impact Aid
Current
Naming Superintendent Heise as official representative in applying for funds under Public Law 81-874 Impact Aid and Janice Goodwin to make application for these funds.

2.T. Approve Payments of Bills
Current
Authorizing the Board Treasurer to approve payments of bills for all months during the year the Board of Education meetings do not coincide with the District’s normal disbursement schedule.

2.U. 2020 Legislative Liaison for the Bagley Board of Education
Current
Adam Broden

2.V. EFT Transfers
To authorize Angela Gerbracht and Nichole Ritterman to make electronic fund transfers.

2.W. Board Members Employment

2.W.1) Amy Fontaine - coaching and activities worker

2.W.2) Jeremy Davies - substitute bus driver

3. PREVIEW OF AGENDA

4. ADDITIONS TO THE AGENDA

5. CONSENT AGENDA

5.A. Minutes - December 16

5.B. Star Equipment - $12,734.04
Repair to the BHS receiving lift - LTFM funds

6. COMMUNICATIONS

6.A. Fair Board Lease - Chairman Broden

7. STUDENT INPUT AND RECOGNITION

7.A. Athletes of the Week

7.A.1) December 18
Myzel Bellefeuille (Sr., Boys Basketball)
Cameron Broden (Fr., Boys Basketball)
Alex Jobe (8th grade, Boys Basketball)
Adrienne Laferriere (Fr., Girls Basketball)
Sarah Pullins (So, Dance)

7.B. Senior of the Month - December
Kylli Anderson

8. PUBLIC AGENDA ITEM

9. INFORMATION ITEMS

9.A. BES Principal Report

9.B. BHS Principal Report

9.C. Community Education Report

9.D. Superintendent Report

9.E. Committee Reports

9.E.1) Athletics

9.E.2) District Advisory

9.E.3) Meet and Confer

9.E.4) Negotiations

9.E.5) Security

9.E.6) Transportation

9.E.7) Wellness

9.E.8) Other

10. SCHOOL BOARD ACTION ITEMS

10.A. Overnight Trip Approval

10.A.1) MN State VEX Robotics Tournament in St. Cloud - Sam Roepke

10.A.2) Senior High Choir Trip to Concordia College Choral Festival - Josh Gunderson

10.B. Fundraier Approval

10.B.1) Music Department Frozen Cookie Dough Fundraiser - Josh Gunderson

10.C. Staffing

10.C.1) Resignation - Dava Maruska, effective January 17, 2020

10.C.2) Maternity Leave for Employee A.  Employee A is requesting maternity leave on or about April 14th through May 31st.

11. NEXT MEETING'S AGENDA ITEMS

12. FUTURE MEETINGS
Regular School Board Meeting - Tuesday, January 21, 2020, in High School Room 101.

13. ADJOURNMENT