January 7, 2019 at 7:30 PM - Regular School Board Meeting

1. CALL  TO ORDER

1.A. Pledge

2. ORAGANIZATION OF THE BOARD

2.A. Nominations for Board Chairperson

2.B. Nominations for Board Clerk

2.C. Nomination for Board Treasurer

2.D. Don Nordlund, School Board Member Oath of Office

2.E. Set Board Meeting Dates and Time
Current
First and third Mondays of each month at 7:30 p.m. unless there is a conflicting holiday.
In case of inclement weather or other unforeseen circumstances, the board will meet the following day, same location and same time.

2.F. Official Newspaper
Current
Farmers Independent

2.G. Official Depositories for School District
Current
First National Bank, Bagley, MN
Minnesota School District Liquid Asset Fund
USBank
PMA/MN Trust
BMO Harris Bank

2.H. Set School Board Salaries
Current:
Chairman - $67.50 per meeting
Clerk - $65 per meeting
Treasurer - $65 per meeting
Directors - $60 per meeting
$60 per meeting for attending committee and negotiations meetings. 
Mediation and arbitration meetings - $150/day - $75/half day

Board member should contact District Office when they attend committee meetings.

2.I. Mileage Reimbursement
Current
IRS Mileage Reimbursement Rate for all those who travel on school business.  When personal vehicles are used for travel at the request of the employee, no reimbursement will be made unless the transportation director confirms a school vehicle was not available. 

2.J. Meal Reimbursement
Current
A.      Breakfast - $7.00
B.      Lunch - $9.00
C.      Dinner - $15.00
D.      $31/day may be used for one, two or three meals if gone all day.
E.      Board members receive full reimbursement for meals and lodging.
 
Receipts must be submitted to the School Accountant in order to be reimbursed.  Claims must be itemized and cannot include tips.  Claims that are not for overnight trips will be paid through payroll and will be taxable income. 

Per IRS regulations, the value of employer provided meals and reimbursements for meals are to be included in the taxable income of the employee, unless there is some provision that allows for the meal to be excluded from taxable income. A meal may be excluded from the employee's taxable income if the meal is a result of the employee traveling away from home on overnight business.

2.K. School Attorney
Current
Kennedy and Graven, Minneapolis, MN
With the understanding that the service of Ed Rasmussen may be obtained at the discretion of the Superintendent with the Board Chair approval.

2.L. Committee Assignments
Current
Athletic Committee:  Jamie Grover and Renee Benson
BRIC Representative:  LeAnn Agnes
District Advisory Committee: Jeremy Davies, Amy Fontaine and Steve Cairns
Community Education Representative:  Amy Fontaine
Indian Parent Committee:  Renee Benson
Meet and Confer:  Steve Cairns, Adam Broden, Jeremy Davies and LeAnn Agnes
Negotiations Committee:  Steve Cairns, Adam Broden, Jamie Grover, LeAnn Agnes
Pine to Prairie Representative:  Amy Fontaine
Security Committee:  Wendy Fultz, Renee Benson and Jeremy Davies
School Forest Committee: Steve Cairns and Jeremy Davies
Transportation Committee:  Wendy Fultz, Amy Fontaine, LeAnn Agnes
Wellness Committee:  Adam Broden, Amy Fontaine, Jamie Grover and Steve Cairns

2.M. Caretaker/Manager of the Imprest Fund
Current
David Decker, Business Manager
Jennifer Hecht and Angela Gerbracht are authorized to sign checks in this account.

2.N. Recorder of the Minutes for ISD #162
Current
Jennifer Hecht

2.O. High School Auxiliary Account Caretaker/Manager
Current
Carrie Ham and Kim Halverson to sign and validate checks and disbursements of funds from the Bagley High School Auxiliary Account and naming Anthony Kerr as the Caretaker/Manager of the account.

2.P. Bagley Elementary Auxiliary Account
Current
Dixie Boe to sign and validate checks and disbursements of funds from the Bagley Elementary Auxiliary Account and naming Kristi Moritz as the Caretaker/Manager of the account.

2.Q. LEA Resolution
Current
The Local Board of Education of Independent School District #162 has authorized Steve Cairns, at a monthly meeting held on January 2, 2018, for the calendar year 2018 to act as the LEA Representative in filing an application for funds as provided under Public Law 103-382.  The LEA Representative will ensure that the school district maintains compliance with the appropriate Federal statutes, regulations, and State procedures currently in effect and will act as the responsible authority in all matters relating to the administration of this application.  Kristi Moritz is authorized as Contact Person for Title I and Title II Part A.

New - 2019:
The Local Board of Education of Independent School District #162 has authorized Steve Cairns, at a monthly meeting held on January 7, 2019, for the calendar year 2019 to act as the LEA Representative in filing an application for funds as provided under Public Law 103-382.  The LEA Representative will ensure that the school district maintains compliance with the appropriate Federal statutes, regulations, and State procedures currently in effect and will act as the responsible authority in all matters relating to the administration of this application.  Kristi Moritz is authorized as Contact Person for Title I and Title II Part A.

2.R. MSHSL Representatives
Current
Governing Board Representative:  Amy Fontaine
Boys Sports Representative:  Doreen Zierer
Girls Sports Representative:  Doreen Zierer
Speech Activities Representative:  Hold
Music Activities Representative:  Joshua Gunderson
Designated Representative:  Steve Cairns

2.S. PL 88-352 Title VII Part A Indian Education
Current
Naming Superintendent Cairns as official representative in applying for funds under PL 88-352 Title VI Part A Indian Education and that application for these funds are made.  Further, that Carol Vik be named as Indian Education Director for the calendar year 2018.  Carol Vik is authorized as Contact Person for the Title VI.

New 2019:
Naming Superintendent Cairns as official representative in applying for funds under PL 88-352 Title VI Part A Indian Education and that application for these funds are made.  Further, that Carol Vik be named as Indian Education Director for the calendar year 2019.  Carol Vik is authorized as Contact Person for the Title VI.

2.T. Public Law 81-874 Impact Aid
Current
Naming Superintendent Cairns as official representative in applying for funds under Public Law 81-874 Impact Aid and Janice Goodwin to make application for these funds.

2.U. Approve Payments of Bills
Current
Authorizing the Board Treasurer to approve payments of bills for all months during the year
the Board of Education meetings do not coincide with the District’s normal disbursement schedule.

2.V. 2019 Legislative Liaison for the Bagley Board of Education
Current
Adam Broden

2.W. EFT Transfers
To authorize David Decker and Angela Gerbracht to make electronic fund transfers.

2.X. Board Members Employment

2.X.1) Jamie Grover - substitute teacher

2.X.2) Amy Fontaine - coaching and activities worker

2.X.3) Jeremy Davies - substitute bus driver

3. PREVIEW OF AGENDA

4. ADDITIONS TO THE AGENDA

4.A. Credit Recovery - Tony Kerr

5. CONSENT AGENDA

5.A. Minutes - December 17

5.B. Invoice Payment

5.B.1) Northland Trust Services in the amount of $357,107.50

5.B.2) Big River Group, LLC in the amount of $4,000

6. COMMUNICATIONS

6.A. Enrollment

6.B. MSBA Annual Leadership Conference - January 17-18, 2019, Minneapolis Convention Center.
Phase I Training - January 15, Hyatt Regency Minneapolis
Phase II Training - January 16, Hyatt Regency Minneapolis

6.C. Superintendent Search Update - Adam Broden

7. STUDENT INPUT AND RECOGNITION

7.A. Athletes of the Week

7.A.1) January 2
Cameron Broden (8th, Boys Basketball)
McKinzie Halverson (Sr., Girls Basketball)
Ali Netland (8th, Dance Team)
Alex Jobe (7th, Boys Basketball)

7.B. Senior of the Month - December
Layla Berg 

7.C. BES Student of the Month - November

7.C.1) Nevaeh Salzer, Jon Dahl, Mollie Gunderson, Hattie Nelson, Winter Bingham Anderson, Sylis Linehan, Deja Auginaush, Havin Salzer, Keegan Evans, Collin LaFerriere, Derrick Strong, Jesse Gunderson, Brett Schwegel, Jensen Tibbetts, Malcolm Sistrunk, Isabella Nelson, Mariah Mathison, Emme Ekre, Collin Higginbotham, James Johnson, Ian Phrakankhom, Sadie Fultz, Claire Nelson, Grace Haney, and Eva Christianson

8. PUBLIC AGENDA ITEM

9. COMMITTEE REPORTS

9.A. Athletics

9.B. District Advisory

9.C. Meet and Confer

9.D. Negotiations

9.E. Security

9.F. Transportation

9.G. Wellness

9.H. Other

10. REPORTS AND PRESENTATIONS

10.A. BHS Registration Guide for 2019-2020

10.B. Overnight Trip Request - Josh Gunderson
Concordia College Choral Festival - January 19 & 20, 2019

10.C. Fundraiser Request for the BHS Music Department - Josh Gunderson
Selling Great American Opportunities Magazine & Cookie Dough

10.D. Fundraiser Request for BHS Music Department - Josh Gunderson
Sing-O-Gram Valentines

11. SCHOOL BOARD ACTION

11.A. Policy Second Reading & Adoption

11.A.1) Policy 416 - Drug and Alcohol Testing - Revised

11.B. Staffing

11.B.1) Maternity Leave for Employee A.  Employee A is requesting 12 weeks of unpaid maternity leave beginning March 11th.

11.B.2) Hire - Becky Fultz as a bus driver contingent upon receipt of a satisfactory background check and licensure.

12. NEXT MEETING'S AGENDA ITEMS

13. FUTURE MEETINGS
Regular School Board Meeting - Tuesday, January 22, 2019, at 7:30 p.m. in High School Room 101.
1st Round of Superintendent Interviews - January 28, 2019, in High School Room 100 - Time TBD
2nd Round of Superintendent Interviews - February 7, 2019, in High School Room 100 - Time TBD

14. ADJOURNMENT