January 14, 2014 at 6:30 PM - Organizational Board Meeting

1. ACT ON AGENDA

2.
ELECT A SCHOOL BOARD CHAIR FOR 2014

The current chair will call for nominations for chair. Upon completion 
of election, the new chairperson will preside.

3.
ELECT A VICE-CHAIR, CLERK, ACTING CLERK AND A TREASURER FOR 2014

In the past you have chosen to have four additional officers beside the chairperson. If you wish to continue that practice, you need to elect a vice chairperson, clerk, acting clerk, and treasurer for 2014.

4.
CONSIDER BOARD COMPENSATION EFECTIVE FOR JANUARY 2014

Current policy #299 “School Board Member Compensation and Expenses” is enclosed for your review.

5.
CONSIDER RESOLUTION DESIGNATING OFFICIAL DEPOSITORY FOR SCHOOL DISTRICT FUNDS AND INVESTMENTS FOR 2014.

The following resolution is recommended:

Motion by __________, seconded by __________, to designate Bremer Bank; Peoples Bank of Commerce; Wells Fargo Bank; Minnesota School District Liquid Asset Fund; Citigroup; PMA Securities/MnTrust; Sherburne State Bank; The PFM Group; Edward Jones and Spire Financial as official depositories.

6.


DESIGNATE THE OFFICIAL SCHOOL DISTRICT PUBLICATION FOR 2014

Minnesota Statute requires that we designate an official school district publication. The criteria for such designation is met by the Princeton Union-Eagle in our area. Therefore, the District Administration recommends The Princeton Union-Eagle Newspaper for the official school district newspaper for any District publication items.

7.
DESIGNATE BOND COUNSEL FOR 2014

The school district has used Knutson, Flynn & Deans. The District Administration recommends their firm for our bond counsel in 2014, if needed.

8.
DESIGNATE ATTORNEY FOR 2014

The school district has used Ratwik, Roszak & Maloney and Rupp, Anderson, Squires, & Waldspurger, and the District Administration recommends the firms for 2014.

9.
SET DATES/TIMES OF 2014 REGULAR SCHOOL BOARD MEETINGS
The 2014 regular school board meeting dates/times need to be officially set. 

Option A - 1st and 3rd Tuesdays at 7:00 p.m.

Option B - 2nd Monday and 4th Tuesday

Option C - 2nd and 4th Tuesdays at 7:00 p.m.

(note there is only one monthly board meeting in July and December).

10. CONSIDER A RESOLUTION AUTHORIZING THE DIRECTOR OF BUSINESS SERVICES and/or DESIGNEE TO MAKE SHORT-TEM INVESTMENTS OF SCHOOL DISTRICT FUNDS

The following resolution is recommended:

Motion by ______, seconded by _______, to authorize the Director of Business Services and/or Designee to make short-term investments, deposits, transfers, and withdrawals from savings via wire transfers to other financial institutions, to make electronic fund transfers, and to sign stop-payments in accordance with existing Minnesota Statutes 123B.14, subdivision 1.

11.
CONSIDER RESOLUTION AUTHORIZING THE SUPERINTENDENT AND DIRECTOR OF BUSINESS SERVICES TO LEASE, PURCHASE, AND CONTRACT FOR GOODS AND SERVICES

The following resolution is recommended:

Motion by _______, seconded by _______, to authorize the Superintendent and Director of Business Services to lease, purchase, and contract for goods and services within the general budget categories pursuant to Minnesota Statute123B.52, subdivision 2. 

12.
CONSIDER RESOLUTION AUTHORIZING DIRECTOR OF BUSINESS SERVICES TO USE FACSIMILE SIGNATURES

The following resolution is recommended:

Motion by _______, seconded by _______, to authorize the Director of Business Services to use facsimile signatures for all school district checks and orders [and to authorize the Director of Business Services to use the 2013 facsimile signatures, if there are new members in the roles of: Chair, Clerk, and Treasurer, until a new signature plate is prepared].

13.
ADJOURN