January 15, 2013 at 5:00 PM - Policy Committee
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1. CALL TO ORDER
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2. PUBLIC INPUT, INFORMATIONAL ITEM
Description:
This time is set aside for the public to make comments on items within the authority of this Board & are not for board interaction at this time. Matters raised cannot be deliberated or acted upon until properly placed on a future agenda. A "request to speak" card must be completed & submitted to the Board President. A time limit of 3 minutes per person or 5 minutes for the spokesperson for a group may be imposed. Please provide 10 copies of any handouts.
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3. ADOPTION OF AGENDA, FOR POSSIBLE ACTION
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4. APPROVAL OF MINUTES OF PAST MEETING, FOR POSSIBLE ACTION
Description:
Recommended Action: That the committee approves the November 13, 2012 minutes.
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5. REVIEW/DECISION REGARDING DRAFT REVISIONS FROM NOVEMBER 13 MEETING, FOR POSSIBLE ACTION
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5.A. 0210 - Non Discrimination Statement
Description:
This was revised after the regular board agenda closed, so the backup for 0210 on that agenda is incorrect.
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5.B. 0223 - Tobacco & Tobacco Products
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5.C. 0581 - Out-of-District Consultants
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5.D. 0648 - Voting
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5.E. 0910 - Board Orientation
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5.F. 1220 - Citizen Committees
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5.G. 1610 - Distribution of Information through Students
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5.H. 1840 - Relations with Law Enforcement Agencies
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6. REVIEW OF FACILITIES SECTION POLICIES WITH POSSIBLE CHANGES, FOR POSSIBLE ACTION
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6.A. 2000 - Facilities Development Goals/Priority Objectives
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6.B. 2100 - Concept & Roles in New Construction
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6.C. 2101 - Determining Needs
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6.D. 2102 - Patterns of Participation
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6.E. 2103 - Projecting Facility Programs
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6.F. 2104 - Land Usage
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6.G. 2105 - Determining Extent of New Construction
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6.H. 2210 - Combining Schools
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6.I. 2220 - Closing or Changing School Use
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6.J. 2230 - Temporary School Facilities
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6.K. 2300 - Financing Construction
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6.L. 2310 - Informing Public about Construction
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6.M. 2410 - Developing Educational Specifications
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6.N. 2411 - Specifications for New Building Sites
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6.O. 2420 - Selection of Architects & Engineers
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6.P. 2421 - Architectural Contracts & Fees
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6.Q. 2430 - Using Educational Consultants in Construction
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6.R. 2431 - Collaboration with Other Governmental & Municipal Agencies
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6.S. 2441 - Site Development
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6.T. 2442 - Building Design
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6.U. 2480 - Inspection of Completed Projects
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6.V. 2490 - Assembling & Preserving Important Documents
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6.W. 2500 - Naming of Schools
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6.X. 2520 - Names on Plaques
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6.Y. 2521 - Public Dedication of New Facilities
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6.Z. 2600 - Occupying Facility
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6.AA. 2601 - Training of Staff
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6.AB. 2700 - Evaluating Existing District Facilities
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6.AC. 2800 - Security of Buildings
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6.AD. 2810 - Building & Grounds Records & Reports
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6.AE. 2820 - Energy Conservation
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7. REVIEW OF FISCALMANAGEMENT SECTION POLICIES WITH POSSIBLE CHANGES, FOR POSSIBLE ACTION
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7.A. 3100 - Annual Budget
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7.B. 3120 - Fiscal Year
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7.C. 3130 - Budget Planning, Preparation & Schedules
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7.D. 3140 - Determination of Budget Priorities
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7.E. 3160 - Budget Hearings & Reviews
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7.F. 3161 - Budget Adoption Process
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7.G. 3172 - Budget Transfers
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7.H. 3180 - Bonding & Debt Service
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7.I. 3190 - Funding Proposals, Grants & Special Projects
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7.J. 3191 - Cash Management/Funding Sources Outside the School System
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7.K. 3194 - Eligibility for Services
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7.L. 3195 - Matching, Level of Effort or Earmarking Requirements
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7.M. 3196 - Grant Reporting Requirements
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7.N. 3230 - Funds from Federal Tax Sources
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7.O. 3310 - Revenues from Investments
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7.P. 3330 - Rental & Service Charges
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7.Q. 3340 - Gate Receipts & Admissions
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7.R. 3341 - Free Admissions
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7.S. 3350 - Royalties
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7.T. 3400 - Banking Services
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7.U. 3410 - Authorized Signatures on Bank Accounts
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7.V. 3440 - Credit Cards
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7.W. 3510 - Accounting System
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7.X. 3540 - Fixed Assets Inventory
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7.Y. 3550 - Audits/Financial Monitoring
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7.Z. 3600 - Purchasing
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7.AA. 3610 - Purchasing Authority
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7.AB. 3620 - Purchasing Procedures
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7.AC. 3621 - Quality of Supplies, Equipment & Service
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7.AD. 3622 - Quantity Purchasing
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7.AE. 3623 - Standard List of Selected Equipment
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7.AF. 3624 - Instructional Supplies & Equipment
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7.AG. 3625 - Performance Guarantees
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7.AH. 3626 - Requisitions
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7.AI. 3627 - Purchase Orders
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7.AJ. 3650 - Bidding Procedures
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7.AK. 3651 - Procurement & Suspension Debarment
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7.AL. 3660 - Local/Competitive Purchasing
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7.AM. 3670 - Vendor Relations
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7.AN. 3680 - Payment Procedures
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7.AO. 3810 - Fees & Deposits
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7.AP. 3900 - School Properties Acquisition
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7.AQ. 3901 - School Properties Disposition
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8. ASSIGNMENT OF FUTURE POLICY RESEARCH, FOR POSSIBLE ACTION
Description:
Committee members are asked to review the Board Governance & Community Relations sections before the next policy committee meeting.
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9. PUBLIC INPUT, INFORMATIONAL ITEM
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10. ADJOURNMENT, FOR POSSIBLE ACTION
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