August 12, 2025 at 6:00 PM - Board Meeting

Summary:  This meeting will be conducted in accordance with the Nebraska Open Meetings Act.  The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.

Summary:  Per board policy 2008-Meetings, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district.  Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.

• Publication: Meeting notice was published in the Wahoo Newspaper on Friday, August 1, 2025
• Postings: A meeting notice was posted at the entrance of Yutan High School, Yutan Elementary School, Yutan Post Office, First State Bank-Yutan, and on the Yutan Public Schools web page on Wednesday, August6, 2025.
• Agenda: The agenda is kept current and available for public inspection at the Superintendent’s office during normal business hours, and is posted on the school website in advance of the scheduled meeting. The agenda may not be altered later than 24 hours prior to the beginning of the meeting.  The order of the items on the agenda may be changed by the board at or during the meeting.

Summary:  Instructions for those who wish to speak during Public Comment: 
The Board of Education recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Public Comment period will be scheduled at some meetings.  A Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting.  If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review.  Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Procedure for Addressing the Board is made available in the meeting room.

Comments:

• Foundation Information:
• Booster Club Information:
• General Public Comments:

Summary:  Written reports have been submitted from the elementary principal, high school principal, activities director, student services director, and superintendent.  Each administrator will make comments on their respective report:

• Elementary Principal
• High School Principal
• Activities Director
• Student Services Director
• Superintendent

Summary:  The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication.  The Consent Agenda for this meeting includes:

1. Minutes from the July 14, 2025 Board Meeting
2. Treasurer’s Report and Claims

Summary:  Reports from the following committee(s):

• BGT Committee
• Finance Committee

Summary:  Fund transfers are part of the current 2024-25 fiscal year budget and traditionally occur in the last month of the fiscal year (August).  Fund transfers allow the district to use budgeted money to support services, operations, and student activities, or to reserve funds to facilitate the eventual purchase of a costly capital outlay.  The administration is recommending the following fund transfers:

1. $150,000 from the General Fund into the Savings Depreciation Fund for the purposes of transportation, technology upgrades, facility repairs or improvements, curriculum materials, or school equipment. 
2. $25,000 from the General Fund into the Lunch Fund for general operations.
3. $75,000 from the General Fund into the Activities Fund for general operations.

Summary:  The proposed revision to Policy 4015 aims to permit board members to be employed specifically in pupil transportation roles. This adjustment recognizes that such positions typically do not present a direct conflict of interest with governance responsibilities. Allowing board members to serve as transportation employees can help address staffing needs in this critical area while maintaining appropriate safeguards to ensure transparency and ethical standards. This targeted revision balances operational flexibility with continued commitment to avoiding conflicts of interest, supporting both effective governance and essential district services.

Summary:  The anticipated number of students expected to participate in Junior High Football this year is 25-27. The administration is requesting the approval of an additional coach. The estimated cost of the additional coach would be $1,791.90. The additional paid position will be beneficial not only for coaching and instruction, but also for safety and supervision at practices and games. The board will consider, discuss, and take all necessary action to approve an additional paid coach for junior high football for the 2025-26 season.

Summary:  This adjustment is being made to support Homecoming activities scheduled for the afternoon and evening of September 12, 2025. The early dismissal will allow adequate time for event preparation, student participation, and safe coordination of school-wide festivities. All stakeholders will be notified in a timely manner, and transportation services will be adjusted accordingly.

Summary: 

Items for discussion, information, or consideration - no action to be taken:

• Budget Timeline 

  • Monday, August 25:  Special Meeting to approve fiscal year-end claims and budget workshop.
  • Monday, September 8: Budget Hearing, Tax Request Hearing and Regular Monthly Meeting.
  • Monday, September 22: Tax Request Hearing and Special Meeting to approve budget and tax request.

NASB Area Meetings.  Check your calendars. Here are the closest NASB Fall Area Meetings to Yutan and the agenda for each:

• September 9 - Omaha

• September 10 - Nebraska City

• September 24 - Fremont

  • 2025 Area Membership Meetings ... Sessions include

• A Legislative Update

• Brain Science - Fear and Anxiety vs Executive Function

• What’s New with Sparq Data Solutions?

• It’s not Just What You Do ... It’s How You Do It: Strategies to take your Governance Team to the Next Level

• What makes pooling unique and beneficial for schools?

• Cell Phones, Dress Codes, Parental Involvement, and What!?

• From Vision to Impact: Driving Strategic Alignment Through Community Engagement 

Summary:  The Board will be meeting for a Special Meeting on Monday, August 25, 2025, at 6:00pm in the high school media center for the purposes of approving year-end claims and a 2025-26 budget workshop.

The next regular meeting of the Board is scheduled for Monday, September 8, 2025, at 6:00pm in the high school media center.