June 12, 2023 at 5:00 PM - Westville Board of Education Regular Meeting

1. Call to Order and Roll Call

2. Salute and Moment of Silence

3. Open Forum - Comments from the floor. *The rules for this section are:

• Speakers must identify themselves and sign in prior to the start of the meeting.
• Each speaker is given a maximum of three (3) minutes. 
• Total time allocated to this item is thirty (30) minutes.
• The President reserves the right to interrupt this section and move to the next item.   

4. Discussion and possible action to approve purchasing insurance from Oklahoma Schools Insurance Group (OSIG), presented by Corbin Jarvis for the 2023-24 school year.

5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

5.A. Approval of the Minutes as follows:

• Regular meeting minutes-May 8, 2023
• Special meeting minutes-May 15, 2023
• Special meeting minutes-June 5, 2023

5.B. Approval of the monthly financial report of Activity Funds

5.C. Approval of Treasurers Report on status of funds and Investments

5.D. Approval of the following:

• 2022-23 Building Fund Encumbrance 44
• 2022-23 Building Fund Checks 78-81
• 2022-23 CN Encumbrance 16
• 2022-23 CN Change Order
• 2022-23 CN Checks 115-118
• 2022-23 General Fund Encumbrances 410-468
• 2022-23 General Fund Change Order
• 2022-23 General Fund Checks 3384-3763

5.E. Credit Card Review

5.F. Resignations-Tammy Eagleton, teacher; Astra Swepston, teacher;  Madison Perdue, teacher; and Pam Kindle, teacher assistant.

6. Discussion and possible action to request approval of State Aid and/or Federal Funds for Schools.

7. Principals Reports/ Asst. Superintendent of IT Report

8. Superintendent's Report

9. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307(B)(1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).  Discussing the purchase or appraisal of real property; 25 O.S. § 307(B)(3).

 

10. Motion and second to return to open session.

11. Executive Session Minutes Compliance Announcement.

12. Discussion and possible action to approve:

1. Megan Bateman as assistant minutes clerk for the 2023-24 school year.
2. Karla Hayes as assistant Activity Accounts custodian for the 2023-24 school year.
3. Kellie Keen as Assistant Treasurer for the 2023-24 school year.
4. Megan Bateman as 2023-24 Receiving Clerk and the following people as agents: Dale Clark, Jack Crittenden, Ron Dunaway, Ed Howe, Jodi West and Kindra Drummond.
5. Samantha Brannon to collect lunch money to be deposited with the Treasurer for the 2023-24 school year.

13. Discussion and possible action to amend Terry Heustis, Superintendent contract for FY 2023-24.

14. Discussion and possible action to approve the re-assignment of certified and support staff for the 2023-24 school year.

15. Discussion and possible action to approve the employment of additional certified and support staff for the 2023-24 school year:  JH Counselor; HS Counselor; Upper Level Math, Elem PE Teacher, JH Secretary and District Registrar.

16. Discussion and possible action to approve a lease purchase agreement with Carson Community Bank for the purchase of real property located at 1476 South Collyge, Westville, OK 74965 and Terry Heustis, Superintendent as authorized signer.

17. Discussion and possible action to approve a bus lease agreement with Carson Community Bank with Terry Heustis, Superintendent, as authorized signer.

18. Discussion and possible action to approve Indian Capital Technology Center providing mathematics and science courses to be counted for graduation credit for the 2023-24 school year.

19. Discussion and possible action to approve the CCOSA District Level Services Program contract for the 2023-24 school year.

20. Discussion and possible action to renew the Basic Legal Services Program 2023-24 Agreement for The Center for Education Law P.C.

21. Discussion and possible action to approve the Oklahoma School Assurance Group (OSAG) Insurance quote for the 2023-24 school year.

22. Discussion and possible action on a motion approving the renewal of the Sublease Agreement dated July 1, 2015 between the District and Adair County Educational Facilities Authority for the fiscal year ending June 30, 2024 as required under the provisions of the agreement.

23. Discussion and possible action to approve the Cherokee Termite and Pest Control contract for the 2023-24 school year.

24. Discussion and possible action to approve part-time summer maintenance workers for 2023 retroactive and after Cherokee Nation contract hours until school begins.

25. New Business

26. Adjournment