October 19, 2026 at 5:00 PM - Smith County Board of Education Agenda
| Regular Board | |
| Attendance Taken on 10/19/2026 at 4:58 PM | |
| Jay Hesson | Present |
| Scotty Enoch | Present |
| Marty McCaleb | Present |
| Dale McKinney | Present |
| Tommy Manning | Present |
| Anthony Hackett | Present |
| David McDonald | Present |
| Tressa Bush | Present |
| Present: 8, Absent: 0 | |
| Agenda | |
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Monday, October 19, 2026, at the Smith County Board of Education. Mr. XXX provided the invocation and led the Pledge of Allegiance to the American Flag. Mr. Tommy Manning, Chairman of the Board, welcomed all visitors and called the October 19, 2026, meeting of the board to order.
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II. Approval of Agenda
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the Agenda for the October 19, 2026, meeting of the board.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - September 14, 2026 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Monday, September 14, 2026.
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III.B. Gordonsville High School Request
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School requests permission for the following:
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III.C. Smith County High School Requests
Agenda Item Type:
Consent Item
Discussion:
Smith County High School requests permission for the following:
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III.D. School Support Organization - SCHS Cheer
Agenda Item Type:
Consent Item
Discussion:
Request to approve Smith County High School Cheer as a Board-Approved School Support Organization (SSO). They have submitted all the required paperwork to become a Board-Approved School Support Organization and to fundraise in our district.
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
2. Transfers
3. Resignations
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V. New Business
Agenda Item Type:
Action Item
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V.A. Committee Appointments
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to appoint the following committees:
1. 2. 3. 2. Safety: 1. 2. 3. 3. Legislative Liaison: 1. 4. County Financial Management Committee: 1. |
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V.B. 2026-2027 TISA Accountability Report
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Pursuant to TCA code 49-3-112, each school district must submit an accountability report for TISA funding each year to the Tennessee Department of Education. Each district’s TISA accountability report is required to be presented to the public and Board of Education for review, comment, and approval before being submitted to the department.
We request approval of the Smith County 2026-2027 TISA Accountability Report. |
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V.C. Resolution 1
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This resolution authorizes the reallocation of funds to ensure the proper appropriation of resources to fund capital outlay project.
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V.D. Bid Approval for Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the low bid of $5.0717 per gallon for 7,500 gallons of diesel fuel from Majors Management for delivery on September 22, 2026.
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V.E. Bid Approval for Gasoline
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to accept the low bid of $3.949 per gallon for 1,500 gallons of regular 87 gasoline without ethanol from Mixon-Nollner for delivery on September 22, 2026.
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V.F. Request Permission to Sell Commercial Kitchen Equipment on GovDeals.com
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This request is for permission to sell commercial kitchen equipment on GovDeals.com. This equipment is no longer able to be utilized by the system and selling through GovDeals.com would be an appropriate way to dispose of these items.
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V.G. Request to Participate in the National School Lunch Program Equipment Assistance Grant
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The School Nutrition Department is requesting permission to participate in the National School Lunch Program Equipment Assistance Grant. The request is for $65,000 in grant money for a new dishwasher for Gordonville Elementary School. If funds are not fully provided by this grant, then the School Nutrition Program would cover the remaining balance.
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V.H. Request Approval to Open a Virtual School for the 2027-2028 School Year
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This request is for permission to apply to open a virtual school for the Smith County Board of Education for the 2027-28 school year. We must obtain approval from the Board of Education prior to submitting an application to the Tennessee Department of Education to open a public virtual school. Submissions for the application must be submitted by June 1, 2027.
The request for permission to apply allows us to begin planning for staff, enrollment, and student recruitment for the virtual school. Enrollment for students would not begin until July 1, 2027. |
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V.I. 2027-2028 School Calendar
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request for approval of the Smith County School Calendar for the 2027-2028 school year. The proposed calendar was developed by an appointed Calendar Committee, which included teacher representatives from each school. A countywide survey was distributed to educators and staff, and the survey results were taken into consideration during the calendar planning process.
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V.J. TSBA Policy Recommendations
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to adopt the following TSBA model policies to ensure compliance with state and federal laws, rules, and regulations due to changes made by the Tennessee General Assembly.
Changes Per Public Chapter 938 Public Chapter 938 requires any policy that "includes a reference to a natural person's sex or gender to state that those terms are defined as the immutable characteristics of the person's reproductive system that identify the person as male or female, as determined by anatomy and genetics existing at the time of birth." These changes must be in place by January 1, 2027. Below is a list of model policies that have been updated to include that statement. 4.100 Instructional Program 4.300 Extracurricular Activities 5.104 Equal Opportunity Employment 5.501 Complaints & Grievances 6.100 Student Goals 6.301 Rights & Responsibilities 6.304 Student Discrimination, Harassment, Bullying, Cyber-bullying, and Intimidation See the Proposed TSBA Model Policies and Current Policies This is the first of two readings for these policy changes. |
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V.K. New Position Request - Part-Time School Nurse
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is a request for approval to establish a part-time contracted school nurse position for the 2026-2027 school year. The position would provide nursing coverage for up to 40 days throughout the school year, based on the needs of the district.
The contracted nurse would travel between schools as needed to provide nursing services and support student health needs, ensuring adequate coverage and continuity of care across the district. |
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V.L. New Position Request - Part-Time Flex School Nutrition Assistant
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is a request to create a position for the School Nutrition Program. This position would be called a "Part-Time Flex School Nutrition Assistant." This employee would float to different schools daily depending on needs.
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V.M. Request to Approve Middle School Girls Flag Football
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This request is for approval to establish Middle School Girls Flag Football as a new extracurricular activity for the current school year.
This activity would provide middle school girls with an opportunity to participate in a team sport while developing skills in teamwork, leadership, communication, and sportsmanship. If approved, coaches would serve on a voluntary basis for the remainder of the current school year. The program would operate as an extracurricular activity and would be organized in accordance with school policies and guidelines. |
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VI. Discussion - Review Policies
Agenda Item Type:
Information Item
Discussion:
Tressa Bush (District 8) requested that the Board discuss the following policies for possible amendments:
1.108 Nepotism 1.200 Method of Election of Officers 1.400 School Board Meetings 1.403 Agendas 5.6001 Staff Dress Code 6.300 Code of Conduct |
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Annual Policy Review (October)
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Tommy Manning, Chairman of the Board, during the meeting. Policy 3.100, Business Management Goals Policy 3.200, Buildings and Grounds Management Policy 3.201, Safety Policy 3.202, Emergency Preparedness Plan Policy 3.203, Crisis Management Policy 3.205, Security Policy 3.205.1, School Safety Zone Policy 3.206, Community Use of School Facilities Policy 3.207, Facility Expansion Policy 3.208, Energy Conservation Policy 3.209, Facilities Planning Policy 3.210, Naming New Facilities Policy 3.211, Project Planning Policy 3.212, Involvement of Architects Policy 3.213, Educational Specifications Policy 3.214, Project Financing Policy 3.215, Board Inspection and Acceptance Policy 3.216, Retirement of Facilities Policy 3.217, District Water Testing Policy 3.220, Access to Private Facilities Policy 3.300, Equipment and Supplies Management Policy 3.3001, Use of Cellular Phones Policy 3.301, Leasing and Renting Policy 3.400, Student Transportation Management Policy 3.401, Scheduling and Routing Policy 3.402, Special Use of School Vehicles Policy 3.404, Private Vehicles Policy 3.500, Food Service Management Policy 3.600, Insurance Management Policy 3.601, Student Insurance Program Policy 3.602, Workers' Compensation |
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Reminders:
November Board Meeting - Monday, November 16, 2026 @ SCBOE
December Board Meeting - Monday, December 14, 2026 @ SCBOE