January 21, 2025 at 5:00 PM - Smith County Board of Education Agenda
| Regular Board | |
| Attendance Taken on 1/21/2025 at 4:49 PM | |
| Jay Hesson (District | Present |
| Scotty Enoch (District | Present |
| Marty McCaleb | Present |
| Joe Taylor | Present |
| Tommy Manning | Absent |
| Ricky Shoulders | Present |
| David McDonald (District | Present |
| Scotty Lewis | Present |
| Present: 7, Absent: 1 | |
| Agenda | |
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, January 21, 2025, at the Smith County Board of Education. Mr. XXX provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the January 21, 2025, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - December 17, 2024 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, December 17, 2024.
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III.B. Gordonsville High School Requests
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School requests permission for the following:
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III.C. Smith County High School Requests
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
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III.D. Request to Conduct Mini Bids for Network Equipment and Services
Agenda Item Type:
Consent Item
Discussion:
The Smith County Schools Technology Department requests permission to conduct mini-bids for network equipment and services using existing agreements procured by the Tennessee Education Broadband Consortium (TEBC). Purchases made as a result of these mini-bids would be funded using federal E-Rate funds during the 25-26 school year. Currently, our school district has an 80% discount rate through the E-Rate program, meaning any purchases made will be 80% funded through the federal government with the Smith County Board of Education being responsible for the remaining 20%. Eligible components and services for E-Rate Category II funding include Wi-Fi access points, network equipment such as routers, switches, and cabling, maintenance of internal broadband services, etc. Our remaining E-Rate budget for the current funding cycle is $103,557.00. These funds must be spent during the 25-26 school year or they will be lost. This letter is to ask the Board for permission to place mini-bids through Tennessee Education Broadband Consortium (TSBC) for Category II technology equipment and maintenance utilizing E-rate funding for the 2024-2025 school year. Eligible components and services for Category II funding are: wi-fi equipment access points, network equipment such as switches, routers, cabling, and Internal Broadband services, etc.
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III.E. Request to Bid a New Serving Line for Carthage Elementary School
Agenda Item Type:
Consent Item
Discussion:
The School Nutrition Department is requesting approval to bid a new serving line for Carthage Elementary School. This project was awarded $30,000 in grant money. The School Nutrition Department will be responsible for the remaining balance of approximately $30,000-$50,000 to complete the purchase. This will come out of the 2024-2025 SY Budget.
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions: 1. Staff Placement
2. Transfers
3. Resignations
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V. New Business
Agenda Item Type:
Action Item
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V.A. Bid Approval for Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the low bid of $2.264 per gallon from Parman Energy for 7,500 gallons of diesel fuel for delivery on December 19, 2024.
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VI. Discussion
Agenda Item Type:
Information Item
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting.
Policy 2.100, Fiscal Management Goals Policy 2.201, Line Item Transfer Authority Policy 2.300, State and Federal Aid Eligibility Determination Policy 2.400, Revenues Policy 2.401, Gifts and Bequests Policy 2.402, Investment Earnings Policy 2.404, School Support Organizations Policy 2.500, Deposit of Funds Policy 2.600, Bonded Employees Policy 2.700, Accounting System Policy 2.701, Financial Reports and Records Policy 2.702, Inventories Policy 2.704, Fixed Assets Policy 2.800, Expenditure of Funds Policy 2.802, Payroll Procedures Policy 2.803, Salary Deductions Policy 2.804, Expenses and Reimbursements Policy 2.805, Purchasing Policy 2.806, Bids and Quotations Policy 2.807, Requisitions Policy 2.808, Purchase Orders and Contracts Policy 2.809, Vendor Relations Policy 2.810, Payment Procedures Policy 2.900, Student Activity Funds Management Policy 5.100, Personnel Goals Policy 5.106, Application and Employment Policy 5.1101, Differentiated Pay Plan Policy 5.1151, Telework During Emergencies Policy 5.117, Teacher Tenure Policy 5.118, Background Investigations Policy 5.200, Separation Practices for Tenure Teachers Policy 5.201, Separation Practices for Non- Tenure Teachers Policy 5.203, Recommendations and File Transfers Policy 5.301, Emergency and Legal Leave Policy 5.305, Family and Medical Leave Policy 5.3051, FFCRA Leave Policy 5.3052, COVID-19 LEAVE
Time:
January
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
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Reminders:
February Board Meeting - Tuesday, February 18, 2025 @ SCBOE
March Board Retreat - Tuesday, March 18, 2025 @ SCBOE
March Board Meeting - Tuesday, March 18, 2025 @ SCBOE