February 20, 2024 at 5:00 PM - Smith County Board of Education Agenda
| Regular Board | |
| Attendance Taken on 2/20/2024 at 4:41 PM | |
| Mark Jones | Present |
| David Apple | Present |
| Marty McCaleb | Present |
| Joe Taylor | Present |
| Tommy Manning | Present |
| Ricky Shoulders | Present |
| Randy Glover | Present |
| Scotty Lewis | Present |
| Present: 8, Absent: 0 | |
| Agenda | |
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, February 20, 2024, at the Smith County Board of Education. Mr. XXX provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the February 20, 2024, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - January 23 (16), 2024, (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, January 23, 2024.
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III.B. Smith County High School Request
Agenda Item Type:
Consent Item
Discussion:
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III.C. Gordonsville High School Requests
Agenda Item Type:
Consent Item
Discussion:
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III.D. Request to Bid Z-Space Learning Stations and Software Licenses
Agenda Item Type:
Consent Item
Discussion:
Mr. Tim Towns, CTE Director, requests permission to bid Z-Space Learning Stations and software licenses
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IV. Superintendent Actions
Agenda Item Type:
Information Item
Discussion:
Summary - The Superintendent took the following actions: Staff Placement
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V. New Business
Agenda Item Type:
Action Item
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V.A. Policy 2.400 Revenues
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to update Policy 2.400 Revenues to reflect Go Fan as the approved vendor for electronic transactions. This is the second reading of this policy.
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V.B. Request to Purchase Vehicles
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
CTE Director, Tim Towns, requests permission to purchase two (2) 2024 Chevrolet Suburban vehicles from Wilson County Motors for SCHS and GHS for use in transporting students in the Work-Based Learning Programs and students participating in CTE and Career and Technical Education Student Organization activities. The price of the vehicles is $56,514.60 each which is the Tennessee State Government contracted price. Innovative School Model grant funds will be the sole funding source.
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V.C. Bid Approval for Erection of Metal
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve Hall Construction, LLC, for the erection/installation of metal and insulation for the 2 wellness centers at Gordonsville High School and Smith County Middle School. The bid price for Hall Construction, LLC is $228,624 for Smith County Middle School and $210,925 for Gordonsville High School ($439,549 combined total).
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V.D. Approval for State Master Contract for Internal Connections
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request for approval for 1 State Master Contract with Central Knox Inc. dba Central Technologies Inc. These contracts are mandated by the federal E-Rate program in order to receive E-Rate funding and must be approved by the Board. This contract details confirmed prices/agreement for Category 2 internal connections (equipment).
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V.E. Approval for Internet Equipment and Installation
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter seeks approval to purchase equipment and installation services from the winning mini-bid vendor for E-Rate Category 2 Internal Connections for technology. The internal connections equipment is a one-time purchase and will be funded by E-Rate at 80% for FY24. The percentage that E-Rate pays each funding year is determined yearly based on our Free and Reduced Meal numbers.
Winning Vendor for E-Rate Category 2 Funding: Central Technologies Funded by E-Rate Funded by District $241,803.00 $193,442.40 $48,360.60 Attached is the bid evaluation matrix required by the federal E-Rate program. |
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V.F. Bid Approval for Mechanical-HVAC for GHS Wellness Center
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve Stone Service Corporation for the Mechanical-HVAC for the Gordonsville High School Wellness Center.
The bid price for Stone Service Corporation is $149,750 for Gordonsville High School. |
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V.G. Bid Approval for Electrical for GHS Wellness Center
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve Bransford Electrical & Mechanical for the Electrical for the Gordonsville High School Wellness Center.
The bid price for Bransford Electrical Mechanical is $184,751 for Gordonsville High School. |
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VI. Discussion
Agenda Item Type:
Information Item
Discussion:
Ricky Shoulders brought forth another discussion item. |
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VI.A. Communications and Safety Integration
Agenda Item Type:
Information Item
Discussion:
Communications and Safety Integration - Mike Dunn |
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VI.B. Mr. Barry H. Smith, Director of Schools Contract
Agenda Item Type:
Non-Action Item
Discussion:
The Board would like to discuss Mr. Smith's contract
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Annual Policy Review (February)
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting. Policy 5.101, Line and Staff Relations Policy 5.102, Personnel Classification and Qualifications Policy 5.103, Job Descriptions Policy 5.104, Equal Opportunity Employment Policy 5.105, Recruitment Policy 5.108, Supervision Policy 5.109, Evaluation Policy 5.110, Compensation Guides and Contracts Policy 5.112, Extended Contracts Policy 5.113, In-Service and Professional Learning Opportunities Policy 5.114, Personnel Records Policy 5.1141, Teacher Effect Data Policy 5.115, Assignment/Transfer Policy 5.116, Staff Positions Policy 5.202, Separation Practices for Non-Certified Employees Policy 5.300, Short Term Leaves of Absence Policy 5.302, Sick Leave Policy 5.303, Personal and Professional Leave Policy 5.304, Long Term Leaves of Absence Policy 5.306, Military Leave Policy 5.307, Physical Assault Leave Policy 5.309, Legislative Leave Policy 5.310, Vacations Policy 5.600, Staff Rights and Responsibilities Policy 5.605, Staff Gifts and Solicitations Policy 5.701, Substitute Teachers Policy 5.802, Qualifications and Duties of the Director of Schools
Time:
(February)
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Reminders:
March Board Retreat - Tuesday, March 19, 2024, 9:00 a.m. - 4:00 p.m.
March Board Meeting - Tuesday, March 19, 2024 @ SCBOE
April Board Meeting - Tuesday, April 16, 2024 @ SCBOE