September 14, 2015 at 6:30 PM - Board of Education Regular Meeting
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I. Budget Hearing
Rationale:
I. Call Hearing to Order
II. The purpose of the Hearing is to review, discuss, consider, and receive input, and or support, opposition, criticism, suggestions or observations of taxpayers relating to the 2015-16 proposed budget. III. Adjourn Budget Hearing
Discussion:
Budget hearing opened at 6:30 PM. Comments were welcomed regarding the proposed 15-16 SCS Budget. There was no increase in the 15-16 budget from the 14-15 budget even with the 1.7 million cut in State Aid.
The hearing closed at 6:36 PM
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II. Levy Setting Hearing
Rationale:
I. Call Hearing to Order
II. The purpose of the Hearing is to review, discuss, consider, receive input, and hear support,opposition, criticism, suggestions or observations of taxpayers relating to the 2015-16 proposed property tax levy. III. Adjourn Levy Setting Hearing
Discussion:
The Levy Setting hearing opened at 6:36 PM for the purpose of receiving comments, support, opposition, criticism, suggestions or observations from taxpayers. The levy was set just slightly lower than the 14-15 levy.
The hearing closed at 6:40 PM
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III. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
All board members present. In addition the following were in attendance: Dr. Hoesing, Principals Burton and Comley; Assistant Principal Kovar; Directors Vrba and Gibbons; and Student Council School Board Representative Cameron Harding. President Brabec read the District Mission Statement and stated the meeting was preceded by advance notice declared the meeting to be in open session.
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III.A. Pledge of Allegiance
Discussion:
All those present participated in the Pledge of Allegiance.
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III.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
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IV. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Agenda
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IV.B. Minutes
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IV.C. Acceptance of Claims
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IV.C.1. Bills of $5,000 or more
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IV.D. Financial
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IV.E. Other Listed Reports
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V. Public Forum - We ask that all presentation be limited in their length.
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V.A. Recognition of visitors and guests
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V.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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V.C. Student Representative's Report
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VI. Action Items
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VI.A. Budget, finance, negotiations, and personnel
Rationale:
This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
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VI.A.1. Consider, Discuss, and take action to approve the 2015-16 proposed budget as advertised
Rationale:
We held our budget workshop in August and advertised the budget for all funds as directed at our final meeting. Attached is the full budget, the advertised budget notice, and the valuations certified for the 2015-16 school year.
Recommended Motion(s):
Motion to approve the 2015-16 Budget as advertised. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Even though there was a substantial decrease in State Aid and a continuing need to be proactive as the district enrollment grows, the tax levy remains at 95 cents.
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VI.A.2. Discuss, consider, and take action to approve the 2015-16 property tax resolution as presented.
Rationale:
2015-16 PROPERTY TAX REQUEST RESOLUTION FOR COLFAX COUNTY SCHOOL DISTRICT #123 WHEREAS, public notice was given at least five days in advance of a special hearing called for the purpose of discussing and approving or modifying the District's Tax Request for the 2015-16 school fiscal year for the General Fund, Bond Fund, Special Building Fund, and Qualified Capital Purpose Undertaking Fund of Colfax County School District # 123; and, WHEREAS, such Special Public Hearing was held before the Board of Education (hereinafter "the Board") of Colfax County School District #123 (hereinafter "the District") at the time, date, and place announced in the notice published in a newspaper of general circulation, a copy of which notice and proof of publication of which is attached hereto as Exhibit A, all as required by law; and, WHEREAS, the Board provided an opportunity to receive comment, information, and evidence from persons in attendance at such Special Hearing; and, WHEREAS the Board, after having reviewed the District's Tax Requests for each said fund, and after public consideration of the matter, has determined that the Final Tax Requests as listed below are necessary in order to carry out the functions of the District, as determined by the Board for the 2015-16 school fiscal year. NOW BE IT THEREFORE RESOLVED that (1) the Tax Request for the General Fund should be, and hereby is set at $ 12,436,976.64; (2) the Tax Request for the Bond Fund should be, and hereby set at $ 505,102.02; (3) the Tax Request for the Special Building Fund should be, and hereby is set at $ 670,890.90; and (4) the Tax Request for the Qualified Capital Purpose Undertaking Fund should be, and hereby is set at $ 505,350.50. It is so moved by and seconded by this 14th day of September, 2015. Roll Call vote as follows: Rich Brabec YES NO Eric Cerny YES NO Holly Hild YES NO Chuck Misek YES NO Virginia Semerad YES NO Brian Vavricek YES NO The undersigned herewith certifies, as Secretary of the Board of Education of Colfax County School District #123, that the above Resolution was duly adopted by a majority of said Board at a duly constituted public meeting of said Board.
Virginia Semerad, Secretary Colfax County School District #123 A/K/A Schuyler Community Schools ATTEST: . Richard Brabec, President Colfax County School District #123 A/K/A Schuyler Community Schools CERTIFICATION The undersigned hereby certifies that the above motion is authentic and truly and accurately reflects the formal official action taken therein, on the date as reflected, and that such findings, motion and resolution adopt the Schuyler Community Schools property tax request or levy, according to law, and that the County Board of Equalization shall set the levy for Schuyler Community School system according to the modification and tax request set forth therein and in the attached Exhibit "A" in accordance with the law. Authorized Office of Schuyler Community Schools
Recommended Motion(s):
Motion to approve the 2015-16 property tax resolution as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:
This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
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VI.B.1. Consider, discuss, and take action to approve the 2015-16 certificated staff evaluation system.
Rationale:
We have been working on the adoption of a new teacher/administrator evaluation system. This is one of the requirements of the School Improvement Grant at the Middle School. The system we are proposing is comprehensive and focuses on improving and documenting teacher and administrator performance. If approved by the board, we will have to get this evaluation system on file with the Nebraska Department of Education. See attached information.
Recommended Motion(s):
Motion to approve the iObservation Marzano Certificated Staff Evaluation system as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The district is continually working to improve the education students receive and this staff evaluation helps teachers to do a more thorough job by helping them develop and grow in needed areas. It is more than an evaluation system of check boxes; it is a professional development system which helps teachers reach benchmarks-a growth model which goes along with our growth mindset.
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VI.B.2. Consider, discuss, and take action to approve the use of "local Substitutes" for the 2015-16 school year.
Rationale:
The State of Nebraska requires that the board of education must annually approve the use of "local substitutes" to teach in absence of the regular teacher. Local substitutes are limited to 45 days per year in the school district on an intermittent basis. We have been using local substitutes in the past, but the Department of Education is now requiring board minutes validating local substitute certificates.
Recommended Motion(s):
Motion to approve the use of "local Substitutes" for the 2015-16 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Substitutes are limited to 45 intermittent days per school year per individual school district. The law requires that the School Board take action on this matter each year by validating local substitute teachers' certificates.
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VI.C. Board Policy, Handbooks, and Support Programs
Rationale:
This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans. This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
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VI.C.1. Consider, discuss, and take action to approve 2nd reading of policy 804.02
Rationale:
LB 365 which allows districts to store meeting minutes and all other documents electronically rather than in written form has caused a modification in Policy 804.02 Data or Records Retention. See attachment for the revised and a red-line versions.
Recommended Motion(s):
Motion to approve 2nd reading of board policy 804.02 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.C.2. Consider, discuss, and take action to approve the EMC Return To Work Protocol
Rationale:
EMC Insurance has provided us with an employer's guide to the required "Return to Work Program". The guide is attached and outlines the protocol. See attached guide.
Recommended Motion(s):
Motion to approve the EMC Return To Work Protocol Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This protocol was recommended by our insurance policy with EMC. This is a procedure; not a policy regarding Workmans' Compensation Claims.
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VII. Discussion Items and Reports
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VII.A. Rec Center Project Update
Rationale:
The contract is signed with Bierman Contracting, Inc. for the new Rec. Center Project. See information below on upcoming construction meetings. 1. Ground Breaking Ceremony: 12:00 PM on Wednesday, September 16th. 2. Pre-construction Meeting: 1:00 PM on Wednesday, September 16th. I will provide more information as it becomes available.
Recommended Motion(s):
No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Superintendent Hoesing asked that as many Board members as possible be in attendance for the SCS Recreation Center groundbreaking on Wednesday, September 16 at 12:00 PM. Following at 1:00 PM will be the first pre-construction meeting.
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VII.B. Principals Reports
Rationale:
SES K-2 Principal's Report: Darin Kovar My year has started off with a bang! I am learning many new things at the Elementary. Busing, traffic, and learning new staff have definitely kept me busy. I am enjoying meeting new people and new students. I have had many productive discussions with parents about youth sports, and the direction that we need to keep moving. We are trying to identify parent volunteers who could help coach. Middle School Athletics are under way, with contests now starting. Football, Volleyball, and Cross Country. I am doing my best to work with Middle School Administration and staff to help give kids a good experience, and to help prepare them for the next level. Preschool and SES 3-5 Principal's Report: Bill Comley
Rural Schools Principal's Report: Gerry Reinsch School year is off to a great start. Traffic flow/Bus/After School Program is off and going good The August 20th NETV/Schuyler/Sixpence event was another huge success. Thank you for all that attended. 2015-16 Enrollment Richland Fishers 1 Kindergarten 4 2 1st Grade 10 7 2nd Grade 13 1 3rd Grade 8 7 4th Grade 10 1 5th Grade 8 2 6th Grade 9 9 7th Grade 5 1 8th Grade 2 31 Total 69 Richland is down 6 students from last year (37 to 31) Fishers is down 4 students from last year (73 to 69) Total Rural Schools Enrollment is down 10 from last year (110 to 100) Robin Burton and I are transporting 7th and 8th grade sports participants with school vans this year. 7 students from Richland and 3 from Fishers unless AM volleyball practice, then 5 and 1. It's been a great start to the school year. SMS Principal's Report: Michelle Burton The beginning of the year started with high-level professional development from both CTAC and DiscoveryEd. CTAC guided staff in building a solid foundation for Relationship Time (R-Time). The purpose of R-Time is to strengthen positive teacher-student relationships. The focus of the DiscoveryEd training was a carry over from last year utilizing student data and developing meaningful and relevant student learning objectives. The Building Leadership Team is currently strengthening student and staff objectives. In addition, members of the Language Arts Department have received extensive training from Scholastic and DiscoveryEd to strengthen the transition to a new Language Arts schedule , as well address the need to increase the mastery of standard-based curriculum in reading and writing. The Warrior Academy is on track and growing! We will add another new club at SMS beginning this week! Mr. Kovar has worked diligently to ensure a positive experience for all SMS activities and athletics. We have approximately 145 students in three sports. Mr. Mark Brady has also been assisting Mr. Kovar one period per day in strengthening the future of Warrior Athletics! The 7th and 8th SMS Marching Band represented our district very well in the Labor Day parade. We currently have 133 students enrolled in the SMS band courses! The 7th and 8th band will also represent SMS in the upcoming Columbus Music Festival. Current SMS Enrollment Numbers: 6th Grade 126 7th Grade 128 8th Grade 127 Total 381 Last year at this time, there were 357 students at SMS. This is an increase of 24 students.
SCHS Principal's Report: Stephen Grammer The start of school year has been positive and successful for both students and staff. The Another new program and staff member to the district, is our new Resource Officer, Ms. Our new staff this year have started off well and are working hard and adapting to As the year begins there are many upcoming events including multiple sporting events, A successful homecoming week will already have been completed the week before the Schuyler Central High School Enrollment numbers
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VII.C. Directors Reports
Rationale:
S.C.S. Special Education Director's Report: Darli Vrba Team SpEd met for the very first time on Monday, August 17th. Together, we did a team building activity and reviewed the answers to three main questions I gave the team last spring:
We developed our goal for SCS's SpEd Team along with the characteristics all team members need to portray as a member of Team SpEd!! My adventure on a brand new learning curve called Special Educator Director:
SCHS Asst. Principal/AD Report: Michelle Egr Welcome to the next school year! We are off and running! Participation Numbers in high school athletics are up. (Numbers listed are 2015/2014) Football 59/53. Volleyball 37/20. Softball 18/13. Cross Country 33/24. Girls Golf has 8/7. I have met with Columbus Occupational Health and the Random Drug Testing Program is ready to begin this school year. The process went very well last year. Looking forward to working with them again. Web Site is updated and fall activities are current. Please refer to Mr. Grammer's report regarding info from the AP office. Director of Federal Programs, Curriculum and Assessment Report: Dave Gibbons Curriculum Assessment & Accountability – Here are our overall percentages of students proficient on the NeSA Assessments. Reading
Mathematics
After School Program – The after school program started August 31 at SES and SMS. We currently have 144 students participating at SES and about 30 participating at SMS. We have 50 students on a waiting list so we are working add staff in order to accommodate all the students. School Improvement Grant – We have started year 2 of our grant at the Middle School. Staff has continued to work with Discovery Education and CTAC. We have had trainers and consultants in the building three times already this year. This year we are adding a communications class and equipment is being purchased for that. We have also added a new teacher evaluation system. Teachers will also be working on Student Learning Objectives as a part of this grant.
Discussion:
There are 50 students on a waiting list for the After-School Program so work is being done to add staff in order to accommodate all the students.
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VII.D. Superintendent's Report
Rationale:
1. NASB Area Membership Meeting: Sept. 23rd at Norfolk. See attached information. 2. NASB State Conference: November 18-20. See attached information. 3. Preschool Cost Update: Ronnie has updated the renovation costs for the preschool building. See attachment.
Discussion:
Regarding the cost update, almost all bills have been received for the Schuyler Preschool renovation.
Board members are reminded of the NASB State Convention to be held in November.
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VII.E. Board Member/Committee Reports
Rationale:
SCHUYLER COMMUNITY SCHOOLS FOUNDATION MEETING 09/14/2015 @ 12 NOON – 1:00 P.M. @ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing Guests -Patty Schmidt– Chamber Executive Director -Kem Cavanah – Economic Development Coordinator -Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216 Foundation Assistant -Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant Vision: To support the enrichment of educational programs and student life experiences Goals: -To promote education in Schuyler Community Schools -Conduct feasibility study on possible new construction at high school building Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – August 3, 2015) Treasurer’s Report – balance (Shelley will contact Gwen and get updated numbers) · $780.00 check sent to Schuyler Golf Club for fees for the golf tourney · $1,000.00 checks sent to Matt Eller and Tonya Marxsen for DA scholarships · Received a $25 check from William & Viola Kroeger in honor of George & Sylvia Hermone’s 50th Anniversary · $88.75 to Karel & Seckman for work on the Bylaws and Articles of Incorporation · $1250.00 paid to Lemon Fresh Day balance for the Labor Day dance Committee Reports: · Labor Day: Brian & Victor & Sandy · Scholarship: Sandy, Lumir
· Alumni Website: Dan & Virginia · Alumni Honors Committee- Joyce & Sheri · Mission Statement & Goals updated- Joyce, Sheri & Brian Next Meeting –Oct. 5, 2015 @ 12:00 Noon @ Schuyler Middle School Conference Room
Discussion:
Brian Vavricek, representing the SCS Foundation, complimented the administration for taking an active part in the Labor Day festivities. The plan is to partner with the Chamber of Commerce again next September.
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VIII. Correspondence Items
Discussion:
Items of correspondence were received from Cindy Wachter. The Gallup Survey would like our student population to participate in one of their surveys with the resulting information to be shared with the District. Also received was information on an opening on the NASB Region 16 Board of Directors. Two names were submitted; there was a recommendation by the Board to endorse one of them.
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IX. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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