June 23, 2026 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING
| Agenda | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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I. Call to Order
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II. Pledge to the Flag
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III. Recognition of Visitors
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IV. Special Recognition
Speaker(s):
Andrea Tolley & Ellen Lipe
Comments:
Time:
(5 minutes)
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V. Public Comment Period
Time:
(20 Minutes)
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VI. Conflict of Interest Statement
Comments:
Chair to Board Members:
Chair to Board Members:
Chair to Board Secretary:
Time:
(5 Minutes)
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VII. Approval of Agenda
Time:
(5 Minutes)
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VIII. Consent Agenda
Time:
(5 minutes)
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VIII.A. Consideration of Approving Minutes of May 11, 2026, Board Meeting
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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VIII.B. Consideration of Accepting Personnel Report
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Rationale:
Origin:
_X_ Topic presented for information only (no board action required) ___ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: The attached are changes in personnel since the May report to the Board.
Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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VIII.C. Consideration of Approving Board Policy Revisions (2nd Reading)
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: ___ No Previous board review/action _X_ Previous review/action date: _XX/XX/XXX________________________________________
action: _Approved on 1st Reading____________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.
Summary of Major Elements: During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VIII.D. Consideration of Approving Disposal of Surplus Under $500.00
Speaker(s):
Phillip Graham
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. Summary of Major Elements: A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VIII.E. Consideration of Approving Disposal of Surplus
Speaker(s):
Phillip Graham
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. Summary of Major Elements: A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VIII.F. Consideration of Approving Purchase of Audio/Visual Equipment for GHS - Executive Approval Granted 5/29/26
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None |
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VIII.G. Consideration of Approving Copy Paper Contract for District 2026-2027
Speaker(s):
Dr. Jason Horne
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: GCS currently purchases approximately 750-800 cases of copy paper per year for use at all district locations. This contract is negotiated on an annual basis. Summary of Major Elements: Following the release of the request for proposals, four submissions were received. Those bids were from Staples, A&W Supply, Clay Operations and American Paper & Twine (submitted late and incomplete). Although Staples is the current vendor, after consideration of less than satisfactory service from them and past negative experience with other vendor, it is recommended that the copy paper contract be awarded to A&W Supply for the 2026-2027 year. Supporting proposal documentation is attached. The following is the A&W Supply pricing for the various paper products, along with comparison pricing from last year:
· Standard 8.5x11 Copy Paper (White, 20lb) increased from $39.00/case to $42.86/case. · 8.5x11 3-Hole Punch Copy Paper (White, 20lb) increased from $46.11/case to $63.60/case. · 8.5x11 Pastel Color Copy Paper (20lb) increased from $55.11/case to $76.14/case. Director of Schools' Recommendation: Approval Impact on Resources: Funds are budgeted in 2026-2027 year budget Timetable for Further Review/Action: None |
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VIII.H. Consideration of Approving Carmen Cox Scholarship Recipients
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None |
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VIII.I. Consideration of Approving 2026-2027 Differentiated Pay Plan
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The state of Tennessee requires that districts submit a Differentiated Pay Plan annually that has been approved by the school board each year. Summary of Major Elements: The proposed 2026-2027 Differentiated Pay Plan is attached. Director of Schools' Recommendation: Approval Impact on Resources: Supplemented pay is included in the existing budget and the 2026-27 budget. Timetable for Further Review/Action: None |
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VIII.J. Consideration of Approving Final 2025-2026 School Nutrition Budget Amendment
Speaker(s):
Ellen Lipe, CPA
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Budget Amendments are made at the end of each fiscal year to more accurately reflect revenues and expenditures and to ensure expenditures are coded to the correct accounting code per the Tennessee Comptroller’s Chart of Accounts. Summary of Major Elements: See attached amendment. Director of Schools' Recommendation: Approval Impact on Resources: As Presented Timetable for Further Review/Action: None |
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VIII.K. Consideration of Approving Final 2025-2026 General Purpose Budget Amendment
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Budget Amendments are made at the end of each fiscal year to more accurately reflect revenues and expenditures and to ensure expenditures are coded to the correct code per the Tennessee Comptroller’s Chart of Accounts. Summary of Major Elements: See attached amendment. Director of Schools' Recommendation: Approval Impact on Resources: As Presented Timetable for Further Review/Action: None |
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VIII.L. Consideration of Approving School Trip Request
Speaker(s):
Steve Starnes
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation _X_ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. Summary of Major Elements: The detailed trip request is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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IX. Action Items
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IX.A. Consideration of Accepting May 2026 Financial Statements
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following financial statements: · Local Revenue Tracking Report · General Purpose/Federal Statements of Revenue & Expenditures Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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IX.B. Consideration of Approving Board Policy Revisions - 1st Reading
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: Revisions are recommended to the attached policies on 1st reading. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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IX.C. Consideration of Approving Policies on 1st & Final Reading
Speaker(s):
Steve Starnes, Ellen Lipe, Richard Tipton, Dr. Jason Horne, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None
Time:
(15 Minutes)
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IX.D. Consideration of Approving Specialty Insurance Coverage for 2026-2027
Speaker(s):
Dr. Jason Horne
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The district consistently relies upon adequate and appropriate insurance coverage to protect district assets and human resources. Continuous analysis is critical to ensure neither gaps nor overlaps exist in district policies. Summary of Major Elements: In addition to the property, general liability, and workers' compensation coverage provided through PEPartners, the district maintains six specialty insurance policies for exposures that fall outside the standard package: aviation coverage for the ROTC flight program, cyber liability, catastrophic and basic student accident coverage, and accident and general liability coverage for the ROTC archery program. These policies are placed with specialty carriers (Old Republic Aerospace, Westchester (a Chubb company), KidGuard (Everest), and Great American Insurance) through our local broker, McInturff, Milligan, & Brooks, and the programs' administrators. The supporting documentation provides details regarding quotations, policies, and overall coverage. All six specialty policies are recommended for renewal for the 2026-2027 year. The following table depicts the cost of each policy compared to the expiring year.
Significant Changes: Cyber liability renewed flat with Westchester (a Chubb company) at $15,106 ($1,000,000 limit, $10,000 retention) on an enhanced policy form with a shorter business-interruption waiting period and added coverages. The district's major cyber savings ($13,400 annually) was achieved at the 2025-2026 renewal when coverage moved from Lloyd's of London. All other specialty policies renewed flat or nearly flat (ROTC Archery general liability decreased by $25). Specialty Policy 2025-2026 2026-2027 ROTC Aviation (Old Republic Aerospace) $2,769.00 $2,769.00 Cyber Liability (Westchester, a Chubb company) $15,101.00 $15,106.00 Catastrophic Student Accident (KidGuard/Everest) $5,589.00 $5,589.00 Student Accident Basic Plan (KidGuard/Everest) $12,812.00 $12,812.00 ROTC Archery Accident (Great American) $100.00 $100.00 ROTC Archery General Liability (Great American) $438.44 $413.44 Total $36,809.44 $36,789.44 Change in Total Premium -$20.00 Director of Schools' Recommendation: Approval Impact on Resources: The total annual financial impact of the specialty insurance policies related to the district is $36,789.44. Timetable for Further Review/Action: Immediate
Time:
(5 Minutes)
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IX.E. Consideration of Approving Insurance Coverage for 2026-2027
Speaker(s):
Dr. Jason Horne
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The district consistently relies upon adequate and appropriate insurance coverage to protect district assets and human resources. Continuous analysis is critical to ensure neither gaps nor overlaps exist in district policies. Summary of Major Elements: The GCS District is a member of the PEPartners. PEPartners is a voluntary, cooperative organization established by the cities and towns of the state for mutual assistance and improvement. The PEPartners is focused on helping provide high-quality risk management services for municipalities and school districts. Our local broker for PEPartners is the McInturff, Milligan, & Brooks group located in Greeneville, Tennessee. GCS has a long-standing relationship with this firm, and the group continues to provide exemplary customer service and support to the district. The firm also worked with Tennessee Risk Management to secure a quotation for insurance services. The supporting documentation provides details regarding quotations, policies, and overall coverage. The recommended insurance company for the 2026-2027 year is PEPartners. The following table depicts the costs for property, general liability, and workers' compensation coverage for Greeneville City Schools. Significant Changes: Crime coverage increased from $300,000 to $500,000 (increased our premium by $1,359) Auto mobile deductible for both comprehensive to collision increased to $1,000 (decreased our premium by $7,600).
Approval Impact on Resources: The total annual financial impact of property, general liability and workers’ compensation insurance related to the district is $469,552.00. Timetable for Further Review/Action: Immediate
Time:
(5 Minutes)
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IX.F. Consideration of Approving Participation in Litigation to Pursue Damages Under the False Claims Act and Authorizing the Director of Schools to Execute any Final Settlement Agreement, if One is Reached
Speaker(s):
Steve Starnes
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The False Claims Act (31 U.S.C. §§ 3729-3733) is a federal law designed to combat fraud against the United States government. It allows the government to recover damages and penalties from individuals or entities that knowingly submit false or fraudulent claims for payment or cause false claims to be submitted to federal programs. The law also permits private individuals, known as relators or whistleblowers, to file lawsuits on behalf of the government when they have evidence of fraud. When alleged misconduct affects recipients of federal funds, such as public school districts, those entities may be eligible to participate in litigation to recover damages resulting from the alleged false claims. If a settlement or judgment is reached, participating entities may receive a portion of the recovered funds, depending on the circumstances of the case. The district has been invited to participate in litigation seeking recovery of damages under the False Claims Act. Approval of this item would authorize the district to join the litigation and grant the Director of Schools the authority to execute any final settlement agreement and related documents on behalf of the district. This authorization allows the district to efficiently complete the settlement process if a resolution is reached, while preserving the district's opportunity to recover any funds for which it may be eligible. Summary of Major Elements: Approval of this item will authorize Greeneville City Schools to participate in litigation seeking recovery of damages under the federal False Claims Act. Participation preserves the district's opportunity to recover funds that may be available through a negotiated settlement or court judgment resulting from alleged false claims submitted to the federal government. The Board is also asked to authorize the Director of Schools to execute any documents necessary to participate in the litigation, including any final settlement agreement, should one be reached. This authorization allows the district to efficiently conclude the matter without requiring additional Board action for the execution of settlement documents. While participation does not guarantee a financial recovery, it enables the district to pursue compensation for any eligible damages at no anticipated upfront cost to the district. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 Minutes)
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X. Director's Report
Speaker(s):
Steve Starnes
Time:
(5 minutes)
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XI. Director of Schools Evaluation
Speaker(s):
Josh Quillen
Time:
(5 Minutes)
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XII. Legislative Update
Speaker(s):
Pam Botta
Time:
(5 Minutes)
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XIII. Adjournment
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