February 24, 2026 at 5:30 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

Effective July 1, 2011, teachers in Tennessee must meet the following requirements prior to becoming eligible for tenure status:

· They must have served five (5) school years or not less than forty-five (45) months within a seven-year period as a probationary teacher; and

· Receive evaluations demonstrating an overall performance effectiveness level of "above expectations"-4 or "significantly above expectations"-5 provided by the evaluation guidelines adopted by the state board of education pursuant to § 49-1-302, during the last two (2) consecutive years of the teacher’s probationary period.

Summary of Major Elements:

The Director of Schools is recommending tenure status be granted to the following candidates:

EastView: Mary Ellen Chesnut & Lauren Johnson

Hal Henard: McKayla Ramsey

Greeneville Middle: Rachel Adams, Wendy Hansard, & Melissa Shipley

Greeneville High: Rachel Acuff, Candice Gefellers, Donita Huff, & Ashley Leonard

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The GCS Calendar Team is made up of teachers, parents, administrators and support personnel. The team has worked hard to develop a traditional school calendar for the 2027-2028 school year. All state and federal requirements have been considered and incorporated into the proposed calendar.

Summary of Major Elements:

The 200-day accountability requirements are met based on this calendar.

· Students’ first day of school will be August 3, 2027 (abbreviated); the last day will be on May 25, 2028 (abbreviated).

· ACT Test dates, TN Ready, TCAP and High School Assessment Window dates have not been released yet, therefore the calendar will need to be updated at a later date

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__X_ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The GCS student 1:1 device initiative provides each student in grades K-12 with a current and high performing computing device.  Current Greeneville High School devices are operating on year 4 and have reached their life expectancy.  In accordance with GCS Board Goal Three (Provide a state-of-the-art learning environment and appropriate access to current technologies); we propose the replacement of all GHS student 1:1 devices.    

Summary of Major Elements:

Dynabook Education Laptop model E11-A - Intel N200 Processor - 8 GB RAM - 128 GB eMMC solid state internal drive. 

Proposal from from Sharp Business Systems of Tennessee using Equalis purchasing cooperative pricing as identified in the supporting documentation. 

Unit price is $389.00 each with quantity of 1000 = $389,000.00 

Multiple vendor’s products were evaluated including comparable student device models from Dell and Lenovo.  Price was the most heavily weighted rubric metric, but other factors included device weight, size, overall performance, keyboard feel, and warranty options along with feedback from GHS technology staff and students. The Dynabook outperformed most other options in all metrics.  An attractive 1-year manufacturer warranty with an additional 4 year extended warranty, makes Dynabook the device of choice.   

Dynabook (formerly known as Toshiba) has a proven track record in the market and when combined with a warranty partnership through Sharp Business Systems we can keep excellent performing devices in our student’s hands. 

Purchasing 1000 devices will ensure all GHS students receive a new device, account for future growth, as well as replenish spare units on hand.  

Supporting documentation includes quote from Sharp Business Systems. 

Device pricing is based on current Equalis cooperative purchasing contract with Sharp. 

Contract Information follows: 

Contract #:  R10-1173E 

Lead Agency:  Sharp/Dynabook Region 10 

Current Term:  March 1, 2025 through February 28, 2028 

Renewable Through: February 28, 2030  

Director of Schools' Recommendation:

Approval

Impact on Resources:

• $389,000  from District Letter Grade Reward Money 

Timetable for Further Review/Action:
   
Immediate
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The attached Memorandum of Understanding between Greeneville City Schools and the Town of Greeneville establishes the School Maintenance Debt Fund and School Maintenance Project Fund to provide for the funding and budgeting of maintenance and repair of school facilities and related debt service.

Summary of Major Elements:

• · Establishes two dedicated funds within the Town of Greeneville Budget for school facilities and maintenance
• · Defines oversight responsibilities
• · Equal annual budget allocations by both parties for debt service and future maintenance
• · Provides procedures for transfer of funds from debt service fund to maintenance fund
• · Termination/continuation terms

Director of Schools' Recommendation:

Approval

Impact on Resources:

Establishes joint funding mechanism for ongoing facilities maintenance and debt service

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
__ No Previous board review/action
X__ Previous review/action
date: __2-25-25______________
action: __2025-2026 Tuition Rate Approval______________________________________________

Background Information:
It is the responsibility of the Board of Education to set the tuition rate for students attending our schools who do not reside within the city limits of Greeneville. A $25 per child increase is recommended at this time.

Summary of Major Elements:

Tuition Rates are as follows:

In Greene County Out of Greene County

1 Child: $1,350.00 $1,950.00

2 Children: $2,650.00 $3,850.00

3 Children: $3,900.00 $5,700 .00

Director of Schools' Recommendation:

Approval

Impact on Resources:

Approximately $14,500 with current tuition enrollment.

Timetable for Further Review/Action:
   
Tuition Rates are reviewed/approved annually.
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
__ Board review required by: 
__ State or federal law or regulation
__ Board of Education policy
Other:  Not Required by Law/Regulation; BOE Traditionally Votes to Accept
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
State law requires the Board of Education to secure an independent internal audit of funds and financial management practices.

Summary of Major Elements:

The annual financial statement audits for the year ended June 30, 2025, was performed by Clearpoint CPAs. The audit reports being presented contain the financial statements and all other reportable conditions for the Greeneville City Board of Education and School Activity Funds as well as the final audited financial statements for the Greene Technology Center and Greene Technology Center School Activity Fund. The Board of Education reports received an unmodified opinion, which is the most favorable opinion that can be received. No findings were reported at the District level, and findings identified at the school activity fund level (separation of duties) are assigned to each school and presented in the attached report.

 

A representative from Clearpoint CPAs will be present at the Board meeting to review the audit results and answer questions.

 

Given the technical and detailed nature of governmental financial statements, Board members are encouraged to submit questions to the Chief Financial Officer in advance of the meeting to allow adequate time for research and, when appropriate, consultation with school principals regarding School Activity Fund matters. The Chief Financial Officer recommends that the Board of Education accept the Greeneville City Schools and Greene Technology Center Fiscal Year 2026 audited financial statements.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As presented in the attached Audited Financial Statements

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None