October 28, 2025 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect revenues and expenditures.

Summary of Major Elements:
This Budget Amendment budgets rollover funding for various unfinished projects and orders that were not received by 06-30-2025. In addition, it budgets Outcomes Funding from the State of TN.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The report of school system compliance is one document used by the state in the approval process. The listing in this report is not an all-inclusive listing of approval standards. Some regulations are monitored through other data sources, such as the system calendar, teacher, student, and class information. All data sources are considered in the approval process.

Summary of Major Elements:
The report of school system compliance is based on statutory and State Board of Education Rules, Regulations, and Minimum Standards. The report is one component of the school approval process and is basically a compliance assurance statement. Listings in the School System/School Compliance report have been examined and it has been determined that the Greeneville City School System is in compliance with all rules, regulations, and minimum standards.

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
On June 19, 1997, the Board approved the establishment of a sick leave bank for teachers within the Greeneville City School system. The sick leave bank actually went into effect on August 1, 1997. As part of the operation of the sick leave bank, the Board is required to appoint two trustees and the teachers’ association is required to appoint two trustees. The appointed trustees are to serve staggered terms and can be replaced only because of death, retirement, resignation and/or discontinuation of employment with the Board of Education or at the end of a term. The Director of Schools is to serve as Chairman of the committee. In the spring of 2014 House Bill 2133, was passed, amending Tennessee Code Annotated, Title 49, Chapter 5, Part 7 and Title 49, Chapter 5, Part 8, relative to the sick leave bank. This allowed all fulltime employees who accrue sick leave, not just teachers, to participate in the sick leave bank if the employee elects to do so. Greeneville City Schools will have open enrollment for the sick leave bank in September for all fulltime employees (certified and non-certified).

Summary of Major Elements:

The following individuals are recommended to the Board for appointment as sick leave back trustees:

· Melissa Batson (CHRO), who will serve the 1st year of a new 3-year term

· Ellen Lipe (CFO), who will serve the 2nd year of a 3-year term.

 

State law requires that the local teacher association appoint two trustees. The GEA representatives

serving on the Sick Leave Trustees Board for 2024-2025 will be:

 

· Katie Smelcer (GMS), who will serve the 1st year of a new 3-year term.

· Randy Shelton (GHS), who will serve the 2nd year of a 3-year term.

 

As required by law, Steve Starnes, in his position as Director of Schools, serves a Chair.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following September 2025 financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Expenditures & Encumbrances

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Greeneville City School District maintains its own fleet of school buses and must comply with many federal, state, and local laws. In order to ensure compliance and, most importantly, to ensure the safety of drivers and students, the district has a long-established replacement schedule for its bus fleet. The Town of Greeneville has made a commitment to the district and signed a resolution in 2013 that makes provisions for a revenue stream from the town to be directed toward the procurement of buses when necessary.

Summary of Major Elements:

In accordance with Greeneville City School District’s procurement requirements, Mrs. Kristen Rollins released a request for proposals (RFP) for the purchase of a new 78-passenger school bus with air conditioning and seatbelts. Three (3) vendors responded to the request. Two vendors in their responses did not submit a price due to the inability to provide buses at this time. Supporting documentation is attached. The responding vendors that did provide a price are as follows:

· Cumberland International Bus Sales $166,377.63

The recommendation is to purchase the bus from Cumberland International Bus Sales for $166,377.63.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Funds are included in the 2025-2026 bus replacement account. A grant application will be submitted to the Department of Education in the amount of $15,000 to cover the cost of seat belts. The Grant will be open for application in November.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

The process is when the board chair, management team, and the professional employee team meet at reasonable times to confer, consult, discuss, and exchange information, opinions, and proposals on matters relating to the terms and conditions of professional employee service, using the techniques of interest-based collaborative problem solving.

The collaborative conferencing process is reset every 3 years, and professional employees must petition themselves to determine if it is desired that the process continue. 15% of the professional employees must sign the petition, which is to be presented to the board at the October board meeting of that year. After the presentation of the petition, the process is followed based on PECCA laws. A special question committee is formed, and a vote by all professional employees is conducted. Professional educators must cast a vote of 'yes' for a minimum of 50% +1 to proceed with the process.

Who can be on the Special Question Committee? The law is very specific regarding who can be chosen by the school board to serve on the special question committee. T.C.A. §49-5-605 states that the board "shall appoint an equal number of its professional employees and board members".

What are the legal responsibilities of the Special Question Committee? Under the law, the Special Question Committee is charged with conducting a confidential poll of all eligible professional employees. The confidential survey shall be conducted by secret ballot and shall require professional employees to respond to two questions. Question 1: Shall the professional employees of this LEA (Greeneville City Schools) undertake collaborative conferencing with the board of education? YES or NO If YES to Question 1: Question 2: Which of the following organizations would you choose to represent you in collaborative conferencing? A. Greeneville Education Association (local TEA affiliate) B. Other C. Unaffiliated

If NO to Question 1: Question 2: Which of the following organizations would you prefer to represent you in collaborative conferencing? A. Greeneville Education Association (local TEA affiliate) B. Other C. Unaffiliated D. None of the Above. Once the poll has been conducted, the Special Question Committee should report the results to the Board.

In our previous cycle, both the management and the professional teams felt very positive about the outcome and success of adopting their first MOU (memorandum of understanding). A stronger relationship between the central office and teachers was developed, making the whole process seamless and profitable for all sides. Through the PECCA process, we seek to make Greeneville City Schools a better place for current employees and a system that attracts and retains the best of the best.

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Collaborative Conferencing is the process by which representatives designated by professional employees and the management team meet to confer, consult, discuss and exchange information, opinions and proposals on matters relating to terms and conditions of professional service using the principles and techniques of interest-based collaborative problem-solving. This process was created by the Professional Educators Collaborative Conferencing Act of 2011("PECCA") and codified in TCA 49-5-601 through 49-5-609.

Summary of Major Elements:

In considering the appointment of a Board member to the PECCA committee, it is important to follow the guidelines outlined in Policy 1.300 regarding Board committees. The Board operates without standing committees except for the Executive Committee; therefore, PECCA would be classified as a special committee. Such a committee must consist of fewer than a quorum of Board members and serve in an advisory capacity only, without decision-making authority. The committee’s term extends no longer than the next annual organizational meeting of the Board unless it is reappointed to complete its designated work. All meetings of the committee must comply with the Tennessee Open Meetings Law to ensure transparency. The committee is required to report directly to the full Board, and it may be discharged either upon completion of its work or earlier by a majority vote of the Board. These provisions ensure that any Board appointment to the PECCA committee aligns with established policy and supports proper governance practices.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None