June 26, 2025 at 7:15 PM - Following the Joint Meeting - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.

Summary of Major Elements:
Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request. 

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made at the end of each fiscal year to more accurately reflect revenues and expenditures and to ensure expenditures are coded to the correct accounting code per the Tennessee Comptroller’s Chart of Accounts.

Summary of Major Elements:
See attached amendment.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made at the end of each fiscal year to more accurately reflect revenues and expenditures and to ensure expenditures are coded to the correct code per the Tennessee Comptroller’s Chart of Accounts.

Summary of Major Elements:
See attached amendment.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
GCS currently purchases approximately 750-800 cases of copy paper per year for use at all district locations. This contract is negotiated on an annual basis.

Summary of Major Elements:

Following the release of the request for proposals, one submission was received. That bid was from Staples. Staples is the current vendor and is recommended to continue distribution for 2025-2026. Supporting proposal documentation is attached. The following is the pricing for the various paper products, along with comparison pricing from last year:

· Standard 8.5x11 Copy Paper (White, 20lb) increased from $37.50/case to $39.00/case.

· 8.5x11 3-Hole Punch Copy Paper (White, 20lb) increased from $47.19/case to $48.11/case.

· 8.5x11 Pastel Color Copy Paper (20lb) decreased slightly from $55.40/case to $55.11/case.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Funds are budgeted in 2025-2026 year budget

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The state of Tennessee requires that districts submit a Differentiated Pay Plan by Aug. 1st that has been approved by the school board each year.   

Summary of Major Elements:

The proposed 2025-2026 Differentiated Pay Plan is attached. An additional component for Hard to Fill Staff, specifically supporting current GCS teachers that obtain ESL endorsements, has been added. 

Director of Schools' Recommendation:

Approval

Impact on Resources:

Supplemented pay is included in the existing budget and the 2025-26 budget. 

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
__ No Previous board review/action
_X_ Previous review/action
date: __04/24/25______________
action: ________________________________________________

Background Information:
The Greeneville Lacrosse Club (GLC) formally requested the Greeneville City School Board to consider establishing lacrosse teams at Greeneville High School (GHS) for the 2025-2026 school year. This request stems from a recent decision by Greeneville City Schools (GCS) leadership to deny the addition of lacrosse to the GHS athletics program. The club expressed disappointment over the decision and offered a detailed rebuttal addressing the concerns raised by district leadership. GLC emphasized its preparedness to support the sport's launch, including financial and transportation resources. GLC concluded with a request to speak with the board directly, help shape a revised survey, and receive guidance on meeting requirements for team approval. Additionally, the club called for an opportunity to resurvey students on interest in joining a Lacrosse team.

Summary of Major Elements:
GLC's proposal includes two primary requests: adding GHS lacrosse teams for 2025-2026 or, alternatively, clear steps toward launching the program within the next two years and a revised student interest survey conducted with their input. In response to the district's rationale for denial, GLC challenged the survey's effectiveness. They countered concerns about transportation by stating that parents and the club can provide most travel support. Regarding insurance costs, GLC noted that it has already raised $35,000 and secured additional equipment donations, with a willingness to raise more if specific insurance costs are shared.

Director of Schools' Recommendation:
Non-approval until sufficient interest is demonstrated among Greeneville High School students.

Impact on Resources:
Ongoing equipment costs, uniform costs, coaching supplements, officiating costs, etc.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following May 2025 financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
__ No Previous board review/action
_X_ Previous review/action
date: 04-29-2025; 05-06-2025; 05-12-202______________
action: _GCS BOE Budget Workshops and May GCS BOE Meeting_______________________________________________

Background Information:
Greeneville City BOE needs to re-approve the 2025-2026 Budget Document since $44,089 in additional annual recurring funding related to the annual school bus purchase was approved by the City of Greeneville.

Summary of Major Elements:
The 2025-2026 General Purpose School Fund Budget presented reflects total revenues, equity, and expenditures of $40,148,546. The $44,089 deficit has been removed.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
Budget Amendments as needed during Fiscal Year 2025-2026

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
With the increasing reliance on digital technology for educational operations, cybersecurity threats have become a significant concern for school districts. To mitigate potential financial and operational risks associated with cyber incidents, the procurement of cybersecurity insurance coverage is essential. This policy will provide coverage for data breaches, ransomware attacks, and other cyber threats, ensuring protection for sensitive student data, staff, and financial information.

Summary of Major Elements:
Supporting documentation provides details regarding the policy proposed by ACE American Insurance Company (Westchester Underwriting). This policy offers essential risk management resources and expert support in the event of a cyber-attack. It provides financial coverage for potential damages, aligns with best practices in educational cybersecurity, and ensures compliance with state and federal regulations. The recommended provider for 2025-2026 is ACE American Insurance Company at a cost of $15,101.00. The cost of the 2024-2025 policy was $28,525.00, for a total savings of 13,424.00.

Director of Schools' Recommendation:

Approval

Impact on Resources:

The total financial impact of cybersecurity insurance coverage for 2025-2026 is $15,101.00.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
As part of the Greeneville City Schools facility plan, all offices, classrooms, warehouse, buses, and bus garage will be moved from the George Clem building to the Greeneville Career & Technical Academy. Moving all the above will require a great deal of manpower, equipment, and trucks that Greeneville City Schools does not have. 

Summary of Major Elements:

A total of 3 moving services are on the State of Tennessee bid list, with pricing that the State Procurement Office has publicly bid. All three companies were contacted, but only one works primarily in the East Tennessee area. We also contacted a local company that decided not to submit a quote. The two quotes submitted are below:

Apex Moving and Storage $30,676.97

Armstrong $99,257.87

Apex Moving and Storage is being recommended for approval

Director of Schools' Recommendation:

Approval

Impact on Resources:

$30,676.97

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None