April 24, 2025 at 7:15 PM - Following the Joint Meeting - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect revenues and expenditures.

Summary of Major Elements:


Director of Schools' Recommendation:

Approval

Impact on Resources:

$1,558,815

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Greeneville Lacrosse Club (GLC) formally requested the Greeneville City School Board to consider establishing lacrosse teams at Greeneville High School (GHS) for the 2025-2026 school year. This request stems from a recent decision by Greeneville City Schools (GCS) leadership to deny the addition of lacrosse to the GHS athletics program. The club expressed disappointment over the decision and offered a detailed rebuttal addressing the concerns raised by district leadership. GLC emphasized their preparedness to support the sport's launch, including financial and transportation resources. GLC concluded with a request to speak with the board directly, help shape a revised survey and receive guidance on meeting requirements for team approval. Additionally, the club called for an opportunity to discuss the matter further and to collaborate on the next steps toward eventual program implementation


Summary of Major Elements:
GLC's proposal includes two primary requests: adding GHS lacrosse teams for 2025-2026 or, alternatively, clear steps toward launching the program within the next two years and a revised student interest survey conducted with their input. In response to the district's rationale for denial, GLC challenged the survey's effectiveness. They countered concerns about transportation by stating that parents and the club can provide most travel support. Regarding insurance costs, GLC noted that it has already raised $35,000 and secured additional equipment donations, with a willingness to raise more if specific insurance costs are shared.

Director of Schools' Recommendation:

Non-approval until sufficient interest is demonstrated among Greeneville High School students.

Impact on Resources:

Ongoing equipment costs, uniform costs, coaching supplements, officiating costs, etc.

Timetable for Further Review/Action:
Work with the GHS administration and the athletic director to administer a survey to gauge interest among GHS students in May 2025 and annually in February.

 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
One of the most important tools that we provide our teachers with is a reliable device. It is imperative that GCS continue to replace teacher computing devices on a regular basis to maintain the district status of excellence at all levels. The current devices are at the end of their 36-month lifecycle. The GCS I.T. team evaluated multiple vendor models, distributed demo units to tech staff and teachers for evaluation and testing. We have selected the Dynabook Satellite Pro C50-K as the model of choice for this replacement cycle.

Summary of Major Elements:

Dynabook Satellite Pro C50-K - Windows 11, Intel Core i7 Processor, 15.6" display, 16 GB DDR4 Ram, 512 GB M.2 SSD, 4-year On-Site warranty.

Purchased from Sharp Business Systems of Tennessee under the Equalis purchasing contract.

Unit price is $1,011 each with quantity of 300 = $303,300

We evaluated multiple vendors including Acer, ASUS, and Lenovo. Price was the most heavily weighted rubric metric, but other factors included device weight, size, overall performance, keyboard feel, and warranty options. The Dynabook outperformed most other options in all metrics. An attractive 4-year On-Site warranty makes Dynabook our device of choice. Dynabook (formerly known as Toshiba) has a proven track record and with a warranty partnership through Sharp Business Systems, we are confident that we can keep excellent performing devices in our teacher’s hands.

Purchasing 300 will provide new devices for all classroom teachers as well as administration staff such as principals and counselors with some on-hand spares and room for growth.

Existing devices will cycle to classroom assistants and other supporting staff.

Supporting documentation includes quote from Sharp Business Systems

Devices are included on the Equalis cooperative purchasing cooperative contract.

Contract #: R10-1169E

Lead Agency: Region 10 ESC

Current Term: 11.01.2024 - 10.31.2027

Renewable Through: 10.31.2029

Director of Schools' Recommendation:

Approval

Impact on Resources:

$110,000 for yearly device replacement budget

· $125,609 from "Growth Award"

· $67,691 from State Letter Grade Award funds

Timetable for Further Review/Action:
  Immediate
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Tennessee State Board of Education is composed of 11 members representing the diversity of the state - one from each congressional district, plus a student member, and the executive director of the Tennessee Higher Education Commission who serves as non-voting ex officio member. The state board of education "is the rule-making body for K-12 education. Once the legislature passes new laws pertaining to education, details on how it will be implemented by all 147 school districts throughout the state is decided by the state board of education. Tennessee Code Annotated (TCA) 49-1-301 (a) (6) specifies the Tennessee State Board of Education shall include one (1) public high school student member, appointed by the Governor and the public high school student shall be of superlative standing and shall serve for a one-year term in an ex officio capacity. The student member shall be appointed each year from nominees chosen by the local board of education in each school system at each board's discretion, with no more than one (1) student from each school system being nominated, and with the students having reached their junior or senior year in high school.

Summary of Major Elements:
The Board shall exercise its discretion in selecting a nominee for this position, ensuring that the nominee reflects the highest standards of academic achievement, character, and community engagement. Through this nomination, the board demonstrates its commitment to collaborative governance and empowering student voices. The Greeneville City Board of Education proudly nominates Greeneville High School Junior student, Addison Phillips, for consideration by the Governor to serve as a student representative on the Tennessee State Board of Education.

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Following is the body of a letter dated March 14, 2025, from Commissioner Lizette Reynolds.

During the recent Special Session of the General Assembly, $17 million was appropriated for districts in which fifty percent (50%) or more of the schools received a letter grade A. Allocations to districts are based on the number of schools achieving a grade of A as follows:

0-5 schools: $500,000
6-10 schools: $1,000,000
11-20 schools: $2,000,000
21-30 schools: $3,000,000
31 or more schools: $4,000,000

Congratulations on achieving this distinction. Your district’s award of $1,000,000.00 has been processed through ePlan and should be available to you within 5 to 7 business days. These funds have no restrictions as to how they may be used - that is a local decision by your administration and board of education.

Summary of Major Elements:
Greeneville City Schools received bonus funding based on school letter grades. These letter grades reflect overall school performance based on the TN School Letter Grade scale. The following bonus spending plan outlines how these funds will be strategically allocated to maximize impact in alignment with school and district goals.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As denoted on the attached spending plan.

Timetable for Further Review/Action:
   
Approval of the end of the year budget amendment.