December 10, 2024 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The report of school system compliance is one document used by the state in the approval process. The listing in this report is not an all-inclusive listing of approval standards. However, it is a good indicator of how a school system is doing in the approval process. Some regulations are monitored through other data sources such as system calendar, teacher, student, and class information. All data sources are considered in the approval process.


Summary of Major Elements:
The report of school system compliance is based on statutory and State Board of Education Rules, Regulations, and Minimum Standards. The report is one component of the school approval process and is basically a compliance assurance statement. Listings in the School System/School Compliance report have been examined and it has been determined that the Greeneville City School System is in compliance with all rules, regulations, and minimum standards. The compliance report is attached.


Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following October 2024 financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal/GTC  Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Greeneville City School District is a member of the Public Entity Partners organization. The PEP’s mission is to provide the best in risk management products and services, expert claims administration, and comprehensive insurance options with absolute integrity. As a member of PEP, the district is eligible to apply for funds made available through the James L. Richardson "Driver Safety" Matching Grant Program.

Summary of Major Elements:
Bus cameras are an integral component of our overall safety program. Cameras and archived footage provide our district with vital information that is used to ensure the safety of students and educators including bus drivers. A recommendation is being presented to allow the district to utilize grant funds (maximum award of $2,500) to offset the purchase of school bus backup cameras, driver performance monitoring, and/or new driver CDL training. Board approval of the attached resolution is required to proceed.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Positive impact in maximum amount of $2,500

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Greeneville City School district has over 600 doors district wide that must be maintained on a regular basis to ensure all doors shut, lock, and open correctly. In a focus on safety and preventative maintenance, bids were advertised per State purchasing requirements to secure a qualified door service contractor that could assist the GCS maintenance team with this work.

Summary of Major Elements:

Two bids were submitted for the project.

CMLMC $60.00 per hour

GCE Construction $190.00 per hour

The low bid from CMLCMC construction is recommended for approval with a not-to-exceed amount of $50,000.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Capital Budget funds will be utilized.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Greeneville City School District maintains its own fleet of school buses and must comply with many federal, state, and local laws. In order to ensure compliance and, most importantly, to ensure the safety of drivers and students, the district has a long-established replacement schedule for its bus fleet. The Town of Greeneville has made a commitment to the district and signed a resolution in 2013 that makes provisions for a revenue stream from the town to be directed toward the procurement of buses when necessary.

Summary of Major Elements:

In accordance with Greeneville City School District’s procurement requirements, Mrs. Kristen Rollins partnered with Cumberland International to apply for an EPA Clean School Bus grant for the purchase of a new 71 passenger electric school bus with air conditioning and seatbelts. The competitive grant was awarded to GCS in the amount of $345,000.00. The total cost for the International electric bus including the charger is $401,410.04. The warranty on the electric motor will be for a period of 60 months or 100,000 miles. The warranty on the battery is 96 months or 175,000 miles.

The recommendation is to purchase the bus from Cumberland International Bus Sales, through the Sourcewell Purchasing Contract. Greeneville City Schools will be responsible for paying the difference between the grant amount of $345,000 and the bus price of $401,410.04 for a total out of pocket cost of $41,410.04, after considering a $15,000 grant from the TN Department of Education for cost of seatbelts.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Funds are included in the 2024-2025 bus replacement budget line.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Federal Regulations require public school districts to maintain CIPA compliance by providing Internet browsing filtering. GCS has partnered with Content Keeper for several years. All web traffic including all Internet searches are ‘filtered’ through the Content Keeper solution with a combination of software and hardware measures. The current proprietary hardware appliance has been deemed End of Life from Content Keeper and should be replaced as support is no longer offered on the hardware.

Summary of Major Elements:

Negotiations with the vendor Content Keeper have provided us with a very attractive 3 year licensing option.

 

· Quantity 3000 web filter license @ $8.75 for a 3 year license contract (discounted from 1 year pricing) = $26,250

· Quantity 3000 App Defender Subscription license @ $2.90 for a 3 year license contract = $8,700

· New Gateway Hardware Appliance @ $9,109.00 to replace our 6 year old appliance

· Total of $44,059

· License renewal is expected budgeted expense.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Budgeted I.T. funding

Timetable for Further Review/Action:
   
None