March 28, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING
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I. Call to Order
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II. Recognition of Visitors
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III. Special Recognition / Presentations
Comments:
Time:
(50 minutes)
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IV. Approval of Agenda
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V. Consent Agenda
Time:
(5 minutes)
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V.A. Consideration of Approving Minutes of February 28, 2023, Board Meeting
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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V.B. Consideration of Accepting Personnel Report
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Rationale:
Origin:
_X_ Topic presented for information only (no board action required) ___ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: The attached are changes in personnel since the February report to the Board.
Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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V.C. Consideration of Approving Board Policy Revisions (2nd Reading)
Speaker(s):
Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: ___ No Previous board review/action _X_ Previous review/action date: _02/28/23______________________________________
action: _Approved on 1st Reading____________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.
Summary of Major Elements: During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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V.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)
Speaker(s):
Steve Starnes, Ellen Lipe, Dr. Suzanne Bryant, Beverly Miller, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: During routine review, it was determined that no changes were required in the attached policies. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: 2nd reading at XXX Board meeting |
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V.E. Consideration of Approving School Trip Request
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. Summary of Major Elements: The detailed trip request is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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V.F. Consideration of Approving Disposal of Surplus (IT, Nutrition, Less than $500)
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. Summary of Major Elements: The attached request details the items for disposal. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VI. Action Items
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VI.A. Consideration of Accepting February Financial Statements
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following financial statements: · Local Revenue Tracking Report · General Purpose/Federal Statements of Revenue & Expenditures Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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VI.B. Consideration of Approving Board Policy Revisions - 1st Reading
Speaker(s):
Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: Revisions are recommended to the attached policies on 1st reading. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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VI.C. Consideration of Amending the Date of 2022-23 GHS Graduation
Speaker(s):
Steve Starnes
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: A concern was expressed that a conflict existed between the date of the 2023 GHS Graduation Ceremonies and the 2023 TSSAA Spring Fling State Championships (Baseball, Soccer, Softball, Tennis, and Track and Field) on May 26, 2023. Typically, the state championships have occurred on the 4th Friday in May dating back to at least 2015 with the tournaments beginning on Tuesday of that week. Previously, the Girls Softball team, the Baseball team, and the Soccer team State Championship games/matches have conflicted with the regularly scheduled graduation ceremonies and the students were not able to participate. In two instances, a special ceremony was held for the students who missed the regularly scheduled graduation ceremonies and in the other instance, the Soccer team won the State Championship and came into the regularly scheduled graduation ceremony late, still wearing their uniforms and carrying the State Championship trophy fresh from winning earlier that day, and were able to participate. Summary of Major Elements: A conflict exists between selected 2023 spring sports state championships and the 2023 GHS Graduation Ceremonies on May 26, 2023. In an effort to give all students the opportunity to potentially participate in their respective state championships and participate in the regularly scheduled 2023 Graduation Ceremony, a request has been made to move the 2023 Graduation Ceremony from May 26, 2023, at 7:00 pm to May 27, 2023, at 10:00 am. Director of Schools' Recommendation: Not to Approve Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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VII. Director's Report
Attachments:
()
Rationale:
See attachment.
Time:
(5 minutes)
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VIII. Adjournment
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