December 15, 2022 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
__   Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__    Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. 

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the following attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at January 2023 Board meeting

Rationale:  Origin:
__   Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__   Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__    Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. 

Summary of Major Elements: 
Items requested for disposal are attached.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
___ No Previous board review/action
_X_ Previous review/action
Background Information: 
Public Entity Partners provides a program to help members with auto liability coverage purchase driver safety related items designed to reduce automobile liability claims.  Requirements to apply for this funding include:

1. Public Entity Partners will reimburse up to 50 % of the cost of the driver safety-related approved item(s) with a maximum reimbursement based on the Priority Classification matrix rating.
2. Matching grant funds must be used for employee driver safety related items.
3. Applicants must currently have automobile liability coverage with Public Entity Partners as of 7/1/2022.
4. Applicants must be in good standing with Public Entity Partners and in compliance with previous loss control recommendations.

Summary of Major Elements: 
Public Entity Partners have awarded the District a matching grant to purchase a module in the Tyler Student Transportation software that will manage school bus routing, fleet maintenance and activity trips in a unified system.  Board approval of the attached resolution is required in order to proceed.

Director of Schools' Recommendation: 
Approval

Impact on Resources:
This matching grant provides up to $2,500 toward the cost of the Tyler Transportation Software.  This is a 50/50 match with the school system contributing up to $2,500. 

Timetable for Further Review/Action:
None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
All textbook adoption committees require school board approval.  The members have been sworn in by Judge Leonard. The committee is led by Ms. Shelia Newland, Teaching and Learning Coordinator.

Summary of Major Elements: 
Committee Members: Shelia Newland, Mikayla Bright, Ashley Long, Cloe Baugh, Amber Justis, Allison Myers, Katie Raby, Elizabeth Lyons, Melissa Morgan, Holly Click, Melissa Woolsey, Beth Ricker, Pricilla Wampler, Dr. Suzanne Bryant, Stacy King, Tallye Gass, Amy Haynie, Aundrea Gunter, Melanie Williams, Talia Henderson, Whitney Simpkins

Director of Schools' Recommendation: 

Approval

Impact on Resources:

Will be addressed when items are brought to the board for purchase approval.

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  __ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
Budget Amendments are made periodically throughout the year to more accurately reflect anticipated revenues, expenditures, timing of expenditures, and grant award allocations.

Summary of Major Elements: 
Attached is the first Federal Projects Budget Amendment to be approved in the 2022-2023 Fiscal Year. It allows for budgeting of final grant allocations, carryover funding, and all federal grant budgets not yet approved by June 2022.  

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

As presented in the attached Budget Amendment.

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  __ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 
The following financial statements are attached above:

• Local Revenue Tracking Report
• General Purpose/Federal/GTC Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
_X_ Topic presented for information only (no board action required)
__    Board review required by:  _X_ Action requested at this meeting
__    Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__    Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the following attached policies on 1^st reading.


Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
Bus G-9 can no longer be used for student transportation and all usable parts have been removed from this bus. This bus was removed from service after the wiring harness melted and the insurance totaled the bus.  
Summary of Major Elements: 
The Emergency Rescue Squad has requested to use it for training purposes. This training will allow first responders to be better equipped to serve the students of Greeneville and Greene County.

Vin # 1BABKCKA16F234349
Model Year 2006

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
The Greeneville City School District maintains its own fleet of school buses and must comply with many federal, state, and local laws. In order to ensure compliance and, most importantly, to ensure the safety of drivers and students, the district has a long-established replacement schedule for its bus fleet. The Town of Greeneville has made a commitment to the district and signed a resolution in 2013 that makes provisions for a revenue stream from the town to be directed toward the procurement of buses when necessary.  

Summary of Major Elements: 
In accordance with Greeneville City School District’s procurement requirements, Mrs. Kristen Rollins, released a request for proposals (RFP) for the purchase of a new 78 passenger school bus with air conditioning and seatbelts. Two (2) vendors responded to the request. Supporting documentation is attached. The responding vendors are as follows:

• Cumberland International Bus Sale $136,153.08
• Mid-South Bus Center $142,383.00

The recommendation is to purchase the bus from Cumberland International Bus Sales for $136,153.08.

Director of Schools' Recommendation: 
Approval

Impact on Resources:
Funds are included in the 2022-2023 bus replacement account.  A grant from the Department of Education in the amount of $15,000 will cover the cost of the seatbelts.  

Timetable for Further Review/Action:
None