May 12, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition: Special Education Director of the Year Award
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for April 28, 2025.
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7.B. Approve Personnel Action.
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
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7.D. Acknowledge Presentation of Staff and Volunteer Recognition Awards for the 2024-25 School Year.
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7.E. Approve election ballots for representation on the South Dakota High School Activities Association (SDHSAA) Board as recommended.
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7.F. Approve Amendments No. 1-5 to the South Dakota High School Activities Association (SDHSAA) By-Laws as recommended.
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7.G. Approve South Dakota High School Activities Association (SDHSAA) Annual Membership Resolution for school year 2025-26.
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7.H. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.I. Approve Declaring Library Books as Surplus (surplus for sale or discard).
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. Approval of ELA Curriculum Adoption for Grades PreK and 6–8
Recommended Motion(s):
Approve the adoption of My Perspectives by Savvas Learning for Grades 6-8 English Language Arts (ELA) and Creative Curriculum for PreKindergarten, as recommended by the respective curriculum committees. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The curriculum committees for Grades 6-8 ELA and PreKindergarten completed a comprehensive year-long pilot process to evaluate instructional materials. For 6-8 ELA, My Perspectives (Savvas Learning) and Into Reading (HMH) were piloted. For PreKindergarten, Frog Street and Creative Curriculum were reviewed. Each committee received training, implemented both products, and rated them based on multiple criteria some including alignment to state standards, usability for teachers and students, digital platform effectiveness, and assessment quality. Parents and families were invited to access online information and provide feedback; two comments were received—one in favor of Creative Curriculum and one supporting My Perspectives.
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9.B. PreKindergarten Program Update
Recommended Motion(s):
Receive an update on the PreKindergarten screening process and planned program improvements for the 2025-2026 school year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
We have completed the first full year of our updated PreKindergarten program, and it has been a relative success with a few minor adjustments identified for future improvement. Due to current facility constraints, we are unable to expand the program, despite continued high interest from families. This spring, we revised our screening process to include all applicants. Approximately 125 children participated in the screening, and we will now move forward with selecting 36 students (18 per classroom) for enrollment in the upcoming school year. |
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10. Superintendent Items:
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10.A. Approve the following resolution:
BE IT RESOLVED THAT the Douglas School Board hereby recognizes and commends the following staff members on the occasion of their retirement. Their many years of dedication and service to the Douglas School District have benefited countless staff and students. The Board wishes them success and happiness in the future. Kristine Boeding 32 Years Mary Braun-Coates 38 Years Tamara Merrill 10 Years Tammy Pacheco-Bahr 8 Years Kevin Plooster 33 Years Pegge Poppe-Basham 26 Years Denise Schleusner 28 Years Luann Schock 35 Years Lisa Scofield 33 Years Deborah Smith 27 Years
Rationale:
Total of 270 years of service
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11. Fiscal Resources Items:
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12. Operational Support Services Items:
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12.A. Approve First Reading of Revised Board Policy JECB - ADMISSION OF NON-RESIDENT STUDENTS (OPEN ENROLLMENT)
Recommended Motion(s):
Motion to Approve First Reading of Policy JECB - ADMISSION OF NON-RESIDENT STUDENTS (OPEN ENROLLMENT). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The policy JECB has been updated to reflect changes in current district practice and timelines regarding the open enrollment of non-resident students. The revisions are designed to clarify eligibility requirements, streamline application and approval procedures.
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12.B. Hear Informational Reading of Revised Board Policy GCPD-(N) - SUSPENSION WITHOUT PAY AND DISMISSAL OF PROFESSIONAL STAFF MEMBERS
Rationale:
Board Policy GCPD is being brought forward for an informational reading following discussions during this year’s negotiations. It was recommended that the final bullet point in the policy be removed to ensure consistency with the current negotiated agreement language.
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12.C. Hear Informational Reading of Revised Board Policy GBN - STAFF FLEX TIME
Rationale:
We believe the proposed language in Policy GBN effectively meets the needs of the district. It supports a fair, consistent, and transparent process.
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12.D. Hear Informational Reading of New Board Policy IKFB: GRADUATION CEREMONY DECORATION
Rationale:
House Bill 1068, passed during the most recent South Dakota Legislative Session, establishes new legal requirements that directly impact school district policy. To ensure compliance with state law, the district must implement a new policy aligned with the provisions of the bill. This policy will allow the district to meet its legal obligations while maintaining consistency and accountability in its operations.
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12.E. Hear Informational Reading of New Board Policy GBED - FRAGRANCE FREE WORKPLACE
Rationale:
The proposed GBED Fragrance-Free Workplace policy supports the district’s goal of fostering a healthy and distraction-free work environment for all staff, students, and visitors. It addresses medical sensitivities and allergic reactions by prohibiting the use of scented personal and decorative products in district facilities.
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12.F. Approve Bid #385 for Purchase of One (1) 32 Passenger Special Needs Bus (Diesel) as recommended.
Recommended Motion(s):
Motion to Approve the Low Bid. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Recommend purchasing the low bid purchase of the Thomas bus.
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12.G. Approve Bid # 386 for Renovation of High School Locker Room as recommended.
Recommended Motion(s):
Motion to Approve the Low Bid for the High School Locker Room Remodel Including Alternates #01 and #02. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Recommend Board approval of the lowest bid for the high school locker room renovation as well as alternates #01 and #02 to ensure timely and cost-effective completion of this necessary facility improvement. This project addresses safety, functionality, and long-term maintenance needs identified by district administration.
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12.H. Approve Bid # 386 Francis Case Ceiling Repair
Recommended Motion(s):
Motion to Approve the Low Base Bid and Alternate #01 and #02 for the Francis Case Ceiling Repair. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Recommend Board approval of the lowest base bid and alternate #01 and #02 for the Francis Case ceiling repair to ensure timely and cost-effective completion of this necessary facility improvement. This project addresses safety, functionality, and long-term maintenance needs identified by district administration.
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
May 12 - DHS Feathering Ceremony, 6:00 pm May 18 - DHS Graduation at the Box, 2:00 pm May 22 - Last Day of School for Students May 23 - EOY Staff Celebration at DMS, 7:30 am May 27 - BOE Meeting, 5:00 pm |
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15. Executive Session for Negotiations according to SDCL 1-25-2.4.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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16.A. Approve Certified Negotiations for the 2025-26 school year.
Recommended Motion(s):
Approve Certified negotiations for the 2025-26 school year as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Attached
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16.B. Approve Classified pay scale and handbook language changes for the 2025-26 school year.
Recommended Motion(s):
Approve classified pay scale and handbook language changes for the 2025-26 school year as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Attached
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16.C. Approve Administrative salaries for the 2025-26 school year.
Recommended Motion(s):
Approve Administrative salaries for the 2025-26 school year as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Attached
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17. Executive Session for Personnel according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to go into Executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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18. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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