December 12, 2022 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Public Forum:
Links:
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5. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6.A. Approval of Regular Meeting Minutes for November 28, 2022.
Attachments:
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6.B. Approve Personnel Action.
Attachments:
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6.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
Attachments:
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6.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3.
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6.E. Approve Douglas High School AFJROTC trip request to Washington D.C. in July 2023.
Recommended Motion(s):
Motion to approve DHS AFJROTC trip to Washington D.C. July 23-27, 2023. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Provide exposure and education to cadets in US history, government and art.
Attachments:
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6.F. Approve twenty-three (23) high school students for early graduation (graduating in fewer than eight semesters), pending successful completion of all required classes and credits.
Recommended Motion(s):
"Motion to approve 23 high school students for early graduation at the end of first semester (graduating in less than eight semesters), pending successful completion of all required classes and credits.". This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6.G. Approve Declaring Library Books as Surplus (surplus for sale or discard).
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7. Items Removed From Consent Agenda
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8. Elementary and Secondary Curriculum and Instruction Items:
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8.A. Approve Memorandum of Understanding between Douglas School District and Behavior Management Systems for on-site Tier 3 Counseling Services.
Recommended Motion(s):
Motion to approve the Memorandum of Understanding with Behavior Management Systems. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This MOU is the final agreement document for DSD to begin referring students to Behavior Management Systems for Tier 3 Counseling Services on-site. The program's goal is to increase the capacity of student's well-being by providing direct Tier 3 Counseling Services.
Attachments:
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9. Superintendent Items:
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9.A. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2022-23 school year.
Recommended Motion(s):
Motion to approve Student Assignment Requests as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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9.B. Approve open enrollment applications as recommended under the Emergency Clause of School Board Policy JECB to attend Douglas School District effective the 2022-23 school year.
Recommended Motion(s):
Motion to approve open enrollment applications as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10. Fiscal Resources Items:
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10.A. Hear report and acknowledge receipt of FY2022 Audit Report conducted by Ketel Thorstenson, LLP.
Recommended Motion(s):
Motion to acknowledge receipt of the FY2022 Audit Report as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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10.B. Approve ARP Homeless II Grant Budget.
Recommended Motion(s):
Motion to Approve ARP Homeless II Grant Budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
South Dakota DOE and the Federal Government recently approved allocations to SD Schools for the identification, support, retention, and improved performance of students and families experiencing homelessness. This allocation falls within the McKinney Vento Act.
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11. Operational Support Services Items:
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11.A. Approve SECOND Reading of Reviewed and Revised School Board Policies as follows:
EA - Support Services Goals EB- Safety Program EBA- Buildings and Grounds Inspections EBB- Accident Prevention and Safety Procedures. EBBA- First Aid EBBB- Accident Reports EBC- Emergency Plans EBCA- Bomb Threats EBCB- Fire Drills EBCB-E Fire Drill Reports EBCD- Emergency Closings EBCD-R Emergency Closings Regulation ECA- Buildings and Grounds Security ECA-R Buildings and Grounds Security Regulation ECAA- Equal Access ECAB- Vandalism ECAB-E Vandalism Report ECAC- Surveillance Video ECB- Buildings and Grounds Maintenance ECF- Energy Management ECF-R Buildings and Grounds Management (Energy Management and Conservation) ECG- Integrated Pest Management (IPM) ECG-R Integrated Pest Management (IPM) Regulation EDBA- Maintenance and Control of Instructional Materials EEAC- School Bus Safety Program EEACA- Examination and Training/ Drug and Alcohol Testing Bus Drivers EEACA-R Part 2 ,Drug and Alcohol Testing Bus Drivers EEAD- Special Use of Buses EFB- Free and Reduced Price Food Service EG- Data Management and Records Retention EGAA- District Copyright Policy EH- Service Animals at School EH-E Service Animal at School Informational Sheet EIBA- Indemnification of Employees
Recommended Motion(s):
Motion to Approve Second Reading of Reviewed and Revised policies as proposed. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Changes since FIRST Reading, Nov. 14, 2022
ECA-R edited language "access terminated" to make items 4 and 6 parallel. EBCD-R- deleted a portion of text that was a comment made during input phase and not part of the policy.
Attachments:
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11.B. Back-To-School Plan Update as recommended by the Covid Recovery Committee (CRC).
Rationale:
CRC (Covid-Recovery-Committee) met via Zoom, December 1, 2022. The team was tasked with reviewing the Douglas Back-To-School Plan, approved May 23, 2021. Review of the plan is a requirement for receiving ESSER funds.
Mr. Gusso reviewed data regarding reported cases of Covid and a trend indicating an average of approximately 4 individuals absent from school (students and staff combined) on any given day. He reported no impact on ability to deliver educational programming or support services. After discussion and consensus within breakout sessions, the committee determined unanimously that no immediate changes were necessary at this time. The committee suggested that in the future, the Plan may be adapted for use as a general healthy schools plan, as opposed to being Covid specific. The plan will need to be formally approved again in May, consistent with last year.
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12. Reports:
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12.A. Superintendent:
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12.B. Committee Reports From Board Members and Comments from Associate Board Members
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13. Upcoming Calendar Events:
December 14 Joint Meeting with WDTC, 11:30 a.m. December 23 - January 6 No School for Students January 5-6 Staff Professional Development January 9 BOE Meeting, 5:00 p.m. |
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14. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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