January 24, 2022 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Public Forum:
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5. Approval of Agenda:
Recommended Motion(s):
to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6. Consent Agenda Items:
Recommended Motion(s):
approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6.A. Approval of Regular Meeting Minutes of January 10, 2022.
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6.B. Approve Personnel Action
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6.C. Approve Financial Reports
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6.D. Approve the Purchases and Issuing of Accounts Payable.
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6.E. Approve South Dakota High School Activities Association's Softball Intent to Participate form.
Recommended Motion(s):
Respond to SDHSAA survey as not adding softball as a school sport at this time. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Our local softball parent board has indicated that they do not wish to play school softball in the spring season, as that would conflict with their club travel season.
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6.F. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7. Items Removed From Consent Agenda
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8. Elementary and Secondary Curriculum and Instruction Items:
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8.A. Approve Academic Calendars for 2022-23 and 2023-24 School Years.
Recommended Motion(s):
Motion to approve 2022-23 and 2023-24 Academic Calendars. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This year ThoughtExchange was used to gather input from staff, students, parents and community prior to creating the calendar drafts. The top-rated thoughts were: 1) two full weeks at Christmas; 2) end before Memorial Day; 3) start after Rally; 4) Thanksgiving Break.
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9. Superintendent Items:
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9.A. Approve Makeup Day for Weather Day on January 21, 2022.
Recommended Motion(s):
Motion to approve makeup day for students and staff for January 21, 2022. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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9.B. Funding Source Review For Growth and Expansion
Rationale:
As you are aware, Trista and I have been working with a wide variety of local, state, and federal leaders to research possible funding sources for new facilities needed due to the unprecedented growth the district will be experiencing following the announcement of the B-21 Raider coming to Ellsworth Air Force Base. I plan to share a number of funding sources and options that are currently being explored.
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10. Fiscal Resources Items:
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11. Operational Support Services Items:
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11.A. Hear First Reading of Revised Board Policy ACAA - Sexual Harassment
Recommended Motion(s):
Motion to approve first reading of revised Board Policy ACAA - Sexual Harassment. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policy ACAA - Sexual Harassment is in compliance with currently adopted federal regulations.
The policy revision identifies Executive Director of Operational Support Services as the Title IX Coordinator for the district.
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11.B. Hear First Reading of Revised Administrative Regulation ACAA-R - Sexual Harassment
Recommended Motion(s):
Motion to Approve First Reading of Revised Administrative Regulation ACAA-R - Sexual Harassment. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This is a board approval date update only.
This will bring ACAA-R approval date in line with new ACAA revisions.
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11.C. Hear First Reading of Exhibit ACAA-E(1) Sexual Harassment Complaint Form
Recommended Motion(s):
Motion to approve First Reading of Exhibit ACAA-E(1) Sexual Harassment Complaint Form. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Board approval date update only.
Brings form approval date in line with approved policy ACAA revisions.
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11.D. Hear First Reading of Exhibit ACAA-E(2) Sexual Harassment Complaint Appeal to the Superintendent
Recommended Motion(s):
Motion to approve First Reading of Exhibit ACAA-E(2) Sexual Harassment Complaint Appeal to the Superintendent. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Board approval date update only. No other revisions.
Brings exhibit approval date in line with approval of policy ACAA
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11.E. Hear First Reading of Exhibit ACAA-E(3) Sexual Harassment Complaint Appeal to the School Board.
Recommended Motion(s):
Motion to approve First Reading of Exhibit ACAA-E(3) Sexual Harassment Complaint Appeal to the School Board. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Board approval date update only. No other revisions.
Brings approval date in line with ACAA approval.
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11.F. Hear First Reading of Revised Board Policy JEAA - Student Alternative Instruction
Recommended Motion(s):
Motion to approve first reading of revised Board Policy JEAA - Student Alternative Instruction. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
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11.G. Consider Removal of Board Policy Exhibit JEAA-E- Application for Public School Exemption Certificate.
Recommended Motion(s):
Motion to remove Board Policy Exhibit JEAA-E- Application for Public School Exemption Certificate. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This form and application process is no longer in compliance with the approved SD DOE process.
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11.H. Hear First Reading of Revised Board Policy INDA - Patriotic Exercises / Flag Displays
Recommended Motion(s):
Motion to approve first reading of revised policy INDA - Patriotic Exercises / Flag Displays. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Per Title 36 of the United States Code, as of July 1, 2018, National and/or Patriotic organizations shall be allowed to speak to students during regular school hours during the first quarter of each academic school year.
ASBSD recommends adding allowance of this Title within board policy. Adding this section to existing policies under section I - Instruction is common among many districts, while others create a new locator under "KO." DSD already has a widely published policy KO addressing a separate issue.
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11.I. Hear Second Reading and Approve Revisions to Board Policy JFB - Education of Homeless Children.
Recommended Motion(s):
Motion to approve revisions to Board Policy JFB - Education of Homeless Children. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11.J. Approve School Resource Officer Job Description
Recommended Motion(s):
Motion to approve School Resource Officer job description as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
DSD is responsible for paying half of the annual salary of 4 School Resource Officers. A Memorandum of Understanding establishes the terms of the agreement, including general expectations. Since this is a district, salaried position, we believe it's necessary to articulate expectations in the form of a job description, similar to all other positions.
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12. Reports:
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12.A. Superintendent - District and Like Sized District Data Preview/Review
Rationale:
One of my beliefs is that we need to look at data to help us make the best decisions possible for our district. As a simple starting point, I believe it is important to have an understanding, based on data, of our district demographics. We have put together a data set, based on public information reported by SDDOE from the 5 districts with k-12 enrollment below us and the 10 districts with k-12 enrollment above us. The data review will help us gain a better understanding of our district in relation to districts with similar enrollment.
Some data points will include attendance rate, number of special needs students, lunch status, dropout rate, cost per student, student/staff ratio, average teacher salary, number of graduates, ACT data, race data, . . . Some questions we might consider:: 1. Pre Data Review Question - What predictions might you have about the data? 2. Post Data Review Question - After reviewing the data set, what questions might you have? After reviewing the data, reflect on the accuracy of your predictions. How might this new knowledge change some assumptions you have about our district?
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12.B. Committee Reports From Board Members and Comments from Associate Board Members
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13. Upcoming Calendar Events:
January 26 - Elementary Design Meeting February 14 - BOE Meeting |
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14. Adjournment
Recommended Motion(s):
adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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