September 8, 2025 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of August 11, 2025 Regular Meeting

3. Presentation by Leadership Students

4. Vote to Approve or Not to Approve the 2025-2026 Alternative Education Plan

5. Discussion and presentation by Redland Childers on the plans for the 2nd new school on existing Washington site

6. Discussion and presentation by Michael Barnes, MacHIll Construction Management, LLC on Redbud Elementary

7. Discussion of eventual transition from Washington to Redbud

8. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #319-408; #50424-50434  - Totaling $206,985.29
     b.  Building Fund:  P.O. #87-118 - Totaling $525,950.05
     c.  Child Nutrition Fund:  P.O. #19; #50011-50012 - Totaling $43,727.36
     d.  Gifts Fund:  P.O. #1-7 - Totaling 6,342.64
     e.  Activity Fund:  P.O. #122-192 - Totaling $64,417.21  
     f.  Athletic Fund:  P.O. #14-155 - Totaling $66,840.11 

9. Treasurer’s Management of Funds and Investment Report

10. New Business

11. Superintendent’s Report
     a.  2025-2026 Enrollment Update
     b.  District News

12. Discussion and possible action on  OTEP Plan (Oklahoma Teacher Empowerment Program)

13. Discussion and possible action to sanction the following booster clubs:

• Softball
• Tennis
• Girls Basketball
• Girls Golf

14. Discussion and possible action to revise transfer capacities listed in Ada Board of Education Policy FE - Student Transfers    

15. Discussion and possible action to revise Ada Board of Education Policy FOD-R, Suspension of Students (Regulation)

16. Discussion of Strategic Plan:
     a.  Academics and Instruction
     b.  Character and Culture
          i.  Staff Survey Results
     c.  Budget and Finance
          i.  Bond Issue Update
         ii.  Security Upgrades

17. Vote to Approve or Not to Approve 2025-2026 Estimate of Needs and Financial Statement of the Fiscal Year 2024-2025

18. Vote to Approve or Not to Approve 2025-2026 General Fund Comprehensive Budget

19. Vote to Approve or Not to Approve the 2025-2026 Schools Purchasing Allocation Resolution

20. Vote to Approve or Not to Approve Service Agreement with Alcohol & Drug Testing, Inc. (A.D.T.I.)

21. Vote to Approve or Not to Approve the 2025-2026 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on the attached schedule

22. Vote to Approve or Not to Approve the G.A.T.E. Advisory Committee as listed on the attached schedule

23. Vote to Approve or Not to Approve Activity Fund Fundraisers as outlined on attachment

24. Vote to Approve or Not to Approve Out-of-State Travel Requests as shown on attachment

25. Vote to Declare or Not to Declare the items as Surplus as listed on attachment

26. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule

27. Vote to Accept or Not to Accept FY2026 Revenue:
     a.  Local Sources of Revenue
          1. Ad Valorem Previous Years - $21,248.53
          2. County 4 Mill Ad Valorem - $3,240.92
          3. County Apport. (Mortgage Tax) - $9,115.11
     b.  State Sources of Revenue 
          1. Gross Production Tax - $14,699.40
          2.  Motor Vehicle Collections - $106,339.22
          3.  Rural Electric Coop Tax - $1,114.96
          4.  State School Land Earnings - $28,459.68  
          5.  Vehicle Tax Stamps - $62.15
          6.  Foundation & Salary Incentive - $1,273,657.58
          7.  Flexible Benefits - $254,476.71
          8.  State Textbooks - $15,495.15
          9.  Adult Education Matching - $6,856.49
         10. School Resource Officer Program - $93,041.47
     c.  Federal Funds
          1. Prior Year Reimbursements  - $162,921.22

28. Comments by Board Members

29. Discussion and possible action to approve Sick Leave Sharing Request from Melanie Rhynes

30. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of the Superintendent; for the discussion and possible action of employing one (1) Special Ed Teacher; one (1) School Based Family Specialist; one (1) paraprofessional; one (1) part-time paraprofessional; one (1) PE Assistant; one (1) part-time tutor; one (1) full-time maintenance employee; and one (1) part-time maintenance employee as listed on attachment.    25 O.S.Section 307(B)(1)

31. Acknowledge Return to Open Session

32. Statement of Executive Session Proceedings

33. Action Items:

33.a. Vote to Hire or Not to Hire Personnel as listed on attachment. 25 O.S. Section 307(B)(2)

34. Vote to Adjourn