June 9, 2025 at 5:30 PM - Regular Meeting Agenda

1. Call to order and recording of members present and absent

2. Vote to approve or not to approve minutes of May 12, 2025 regular board meeting

3. Vote to approve or not to approve minutes of May 19, 2025 special board meeting

4. Vote to approve or not to approve minutes of May 29, 2025 special board meeting

5. Vote to approve or not to approve Encumbrance Orders:
      FY2024-2025 
     a. General Fund:  P.O. #1068-1136;  P.O. #50518-50520 - totaling $170,747.05
     b. Building Fund:  P.O. #256-264; P.O. #50004-50011- totaling $96,697.84
     c. Child Nutrition Fund:  P.O. #38-40 - totaling $56,504.94
     d. Building Bonds Fund 37:  P.O. #21-25 - totaling $14,404.83
     e. Gifts Fund:  P.O. #93-94 - totaling $756.67
     f.  Activity Fund:  P.O. #463-469 - totaling $13,811.38
     g. Athletic Fund:  P.O. #637-669 - totaling $44,220.36
        FY2025-2026
     h. General Fund:  P.O. #1-62- totaling $1,572,473.15   
     i.  Building Fund:  P.O. #1-8 - totaling $692,056.80
     j.  Child Nutrition Fund:  P.O. #1-8 - totaling $722,323.00

6. Treasurer’s Management of Funds and Investment Report

7. New Business

8. Superintendent’s Report
      a.  Finance and Budget
      b.  Policy and Legislation Update
      c.  Bond Issue Update
      d.  District News

9. Discussion and review of the Transfer Capacity Limits listed in  Policy FE - Student Transfers   

10. Vote to revise or not to revise Ada Board of Education Policy
    a.  FFACA - Medication:  Administering to Students

11. Vote to adopt or not to adopt the following OSSBA policies:
     a.  Policy CQ - Data Management
     b.  Policy EFDA - Senior Trips 

12. Discussion and possible action to hire Brandon White Eagle as a non-certified adjunct World Language instructor for the 2025-2026 school year

13. Discussion and possible board action to hire Larry Morgan as a non-certified adjunct Physical Education Teacher and Coach for the 2025-2026 school year

14. Discussion and possible action to hire Stephanie Gutierrez as a non-certified adjunct Physical Education Teacher and Coach for the 2025-2026 school year

15. Vote to approve or not to approve S.C.O.R.E. Broadcasting Streaming Agreement 

16. Vote to Approve or Not to Approve the Extra-Duty Pay Schedules

17. Vote to approve or not to approve membership in the Oklahoma School Assurance Group (OSAG) for the 2025-2026 School Year

18. Vote to approve or not to approve Resolution to Join Oklahoma Schools Insurance Group (OSIG) for the 2025-2026 school year.

19. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated June 1, 2014 between the District and Pontotoc County Educational Facilities Authority for the fiscal year ending June 30, 2026 as required under the provisions of the agreement.

20. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated December 1, 2021 between the District and Pontotoc County Educational Facilities Authority for the fiscal year ending June 30, 2026 as required under the provisions of the agreement

21. Vote to approve or not to approve the agreement with Revitalize Therapy, LLC

22. Discussion and possible board action to approve contract with Melissa Hisle for District Speech/Language Services

23. Discussion, motion and possible action to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2025-2026 fiscal year

24. Vote to approve or not to approve district membership in the following professional organizations for the 2025-2026 school year:
     a.  Oklahoma State School Boards Associations (OSSBA)
     b.  Oklahoma Schools Advisory Council (OSAC)
     c.  Organization of Rural Oklahoma Schools (OROS)   

25. Vote to declare or not to declare items listed on attachment as surplus

26. Vote to approve or not to approve Student Activity Absences for the 2024-2025 School Year as attached

27. Vote to approve or not to approve Out-of-State Travel Request for AHS Competitive Drama/Speech & Debate Team to compete at the National Speech & Debate Competition as shown on attachment

28. Vote to approve or not to approve workshop requests as shown on attachment

29. Discussion of Strategic Plan
a.  Academics and Instructions
         i.  Return to Learn Plan 2.0
        ii.  ARP Use of Funds
                   1.  C3 -- Cougars, Curriculum and Camp Summer Program
b.  Character and Culture
c.  Finance and Budget
         i.  Bond Issue Update
        ii.  Salary Schedule

30. Vote to accept or not to accept the following funds:
     a.  Local Funds - Ad Valorem Tax (Current Year) - $180,638.72
     b.  Local Funds - County 4 Mill Ad Valorem Tax - $22,410.97
     c.  State Funds - Gross Production Tax - $15,809.52
     d.  State Funds - Rural Electric Coop Tax - $1,391.26
     e.  State Funds -School Land Earnings - $23,506.78
     f.  State Funds - Rural Electric Coop Tax - $1,391.26
     g. State Funds - Vehicle Tax Stamps - $594.59
     h. State Funds - Ace Technology - $11,029.34
     i.  State Funds - Alt Ed - $16,416.49
     j.  Federal Funds - Impact Aid - $18,371.00

31. Comments by Board Members

32. Vote to accept or not to accept resignations and retirement received to date. 

33. Vote to Convene or Not to Convene to Executive Session for discussion and possible action of hiring (1) summer school bus driver; discussion and possible action to change the contractual terms of Luke Johnston's contract; and discussion and possible action of hiring personnel for  2025-2026 school year as listed on attachment 25 O.S. Section 307(B)(1) and 70 O.S. Section 5-118.

34. Acknowledge Return to Open Session

35. Statement of Executive Session Proceedings

36. Action Items:

36.a. Vote to hire or not to hire summer school bus driver asl listed on "Personnel" attachment for 2024-2025 school year 25 O.S. Section 307(B)(1)

36.b. Vote to change or not to change contractual terms of Luke Johnston's contract

36.c. Vote to hire or not to hire personnel for the 2025-2026 school year as listed on attachment

37. Vote to Adjourn