April 14, 2025 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Annual reorganization of the Board of Education

3. Vote to approve or not to approve the minutes of the March 10, 2025, regular meeting

4. Vote to approve or not to approve the minutes of the March 31, 2025 special board meeting

5. Vote to approve or not to approve the minutes of the April 9, 2025 special board meeting

6. Vote to approve or not to approve the minutes of the April 10, 2025 special board meeting

7. Hayes Grade Center's Principal's Report

8. Presentation by Zoe Logan as National Student Council representative

9. Vote to approve or not to approve encumbrance orders:
     a.  General Fund P.O. #922-989; #50500-50506 - totaling $163,182.63
     b.  Building Fund P.O. #219-231 - totaling $127,982.35
     c.  Child Nutrition Fund P.O. #36-37 - $641.88
     d.  Bond Fund 37 P.O. #19-20 - totaling $41,317.49
     e.  Gifts Fund P.O. #82-89 - totaling $5,732.10
     f.  Activity Fund P.O. #396-437 - totaling $94,901.46 
     g.   Athletic Fund P.O. #544-606 - totaling $62,255.58

10. Treasurer’s Management of Funds and Investment Report

11. New Business

12. Superintendent’s Report
     a.  Legislative Update
     b.  2025-2026 Academic Calendar Revision
     c.  Bond Issue Update
     d.  District News 

13. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $4,140,000 General Obligation Combined Purpose Bonds of the School District

14. Discussion and possible action to approve or not to approve revisions to the 2025-2026 Academic Calendar

15. Discussion of options for making up lost school time due to January 9-10 snowstorm and March 4th tornado

16. Vote to enter into contract with Patton & Odom, CPAs, PLLC as auditing firm for the 2024-2025 School Year

17. Vote to approve or not to approve Software Service Order Agreements with SylogistEd, Inc. for the 2025-2026 school year for the following:
     a.  Accounting Software Package
     b.  Student Information Software Package

18. Discussion and possible action to approve the contract for E-Rate products and/or services with High Point Networks and United Data Technologies, Inc. for FY2025-2026 as attached  

19. Vote to approve or not to approve the agreement with Prohab Therapy Specialists for the FY2025-2026 as attached

20. Vote to approve or not to approve Memorandum of Understand between Lighthouse Behavaioral Wellness Centers and Ada City Schools

21. Vote to approve or not to approve Application for Temporary Appropriations for the 2025-2026 School Year as attached

22. Vote to approve or not to approve Student Activity Absences Quarter 1 through Quarter 3 of the 2024-2025 school year

23. Vote to approve or not to approve Title VI Indian Policies and Procedures

24. Vote to approve or not to approve the second semester stipend for Cougar Academy Teachers for the 2024-2025 school year

25. Vote to approve or not to approve stipend for 2024-2025  Ada City School Mentors

26. Vote to approve or not to approve payment to 2024-2025 Winter Sports Workers as attached

27. Vote to approve or not to approve Activity Fund Fundraiser Account 917 for the AHS Purrista Cafe

28. Vote to approve or not to approve request for Activity Fund Fundraiser as listed below:

29. Vote to declare or not to declare items as surplus as listed on attachment

30. Discussion of Strategic Plan
     a.  Academics and Instructions

               i.  Return to Learn Plan 2.0

     b.  Character and Culture
               i.  Surveys
              ii.  ODHS Partnership for a School Based Family Services Provide
     c.  Finance and Budget
              i.  Bond Issue Discussion            

31. Vote to approve or not to approve workshop expenditures as listed on attachment

32. Comments by Board Members

33. Vote to accept or not to accept resignations and/or retirements received to date as listed on attachment

34. Vote to convene or not to convene to executive session to discuss the employment of a new Superintendent of Schools and for discussion and possible board action to hire one (1) part-time golf coach for the 2024-2025 school year as listed on attachment  25 O.S. Section 307(B)(1)

35. Acknowledge return to open session

36. Statement of executive session proceedings

37. Action Items:

37.a. Discussion and possible board action to employ persons listed on attachment. 25 O.S. Section 307(B)(1)

38. Vote to Adjourn