March 11, 2025 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Outstanding Service or Achievement Awards

4. Discussion and possible action on the Consent Agenda:

4.A. Agenda of Regular Meeting of March 11, 2025

4.B. Minutes of Special Meeting of February 24, 2025

4.C. Minutes of Regular Meeting of February 11, 2025

4.D. Ms. Carol Craven, HS Girls Golf Coach, requests permission for an overnight stay on Sunday, April 6th, to play in the Regional Preview Tournament in Ada, OK on Monday, April 5th. There will be 7 students and  3 adults going, including Ms. Craven. The school will provide transportation and entry fees.

4.E. Ms. Carol Craven, HS Girls Golf Coach, requests permission for an overnight stay on Tuesday, April 22nd, to play in the Regional Tournament on the 23rd in Ada, OK. 

4.F. Mr. Brandon Morgan, FFA Advisor, requests permission for an overnight stay in Stillwater, OK for the State FFA Livestock Judging Contest on April 25-26, 2025

4.G. Mr. Brandon Morgan, FFA Advisor, requests permission for overnight travel to El Reno, Miami, Muskogee, and Warner for multiple livestock judging contests (Redlands Community College, Northeastern Oklahoma A&M and Conners State College). They will be leaving on 4/1 and returning on 4/3/2025. Two adults and approximately 10 students will be attending, and the school will provide transportation.

4.H. Surplus E-Waste Sheet (From 04-24 to Present)

5. Public Input

6. Superintendent and Staff Updates:

6.A. Ms. Tammy Bolles, District Curriculum & Tech. Integration Specialist, and Mr. Jonathan Atchley, Executive Director of Academics

6.B. Dr. Cathy Walker, Superintendent

7. Discussion and possible action on the Contract Consent Agenda

7.A. Oklahoma Department of Agriculture, Food, and Forestry Agreement with Coats Family Beef and H & L Custom Processing as the vendor 

7.B. FY25 Center for Communication & Engagement Agreement

7.C. FY26 Center for Communication & Engagement Agreement

7.D. FY25 Future Generations Educational Consulting, LLC.

8. Discussion and possible action regarding authorizing Mr. Jonathan Atchley, Executive Director of Academics for Newcastle Public Schools, to obligate the business entity for "Racer Kid Zone #1". This is to allow Kid Zone to operate for licensing purposes through DHS

9. Discussion and possible action regarding Financial Consent Agenda

9.A. General Fund 11 Encumbrances and Change Orders

9.B. Building Fund 21 Encumbrances and Change Orders

9.C. Bond Fund 32 Encumbrances and Change Orders

9.D. Bond Fund 39 Encumbrances and Change Orders

9.E. Monthly payroll and extra duty disbursement

9.F. Purpose of Activity Fund Accounts

9.G. Revenue Analysis-General Fund

9.H. Revenue Expenditure Summary-Athletic

9.I. Revenue-Expenditure Summary-Non Athletic

9.J. Treasurer’s Report

10. New Business

11. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss the renewal of contracts of Ms. Kristi Ferguson, Assistant Superintendent, and Mr. Jonathan Atchley, Executive Director of Academics, pursuant to 25 O.S. Section 307 (B)(1)

12. Vote to convene or not to convene in executive session

13. Return to Open Session

14. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

15. Discussion and possible action regarding the contract renewal of Assistant Superintendent, Kristi Ferguson, and Executive Director of Academics, Jonathan Atchley

16. Adjournment