April 11, 2023 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Oath of Office for Tiffany Elcyzyn

4. Action to reorganize the Board Positions, Including Legislative Liaison and Newcastle Education Foundation Representative:

• President
• Vice-President
• Clerk
• Deputy Clerk
• Member
• Legislative Liaison
• NEF Representative

5. Outstanding Service or Achievement Awards

6. Discussion and possible action on the Consent Agenda:

6.A. Agenda of Regular Meeting of April 11, 2023

6.B. Minutes of Special Meeting of March 21, 2023

6.C. Minutes of Regular Meeting of March 7, 2023

6.D. Revised Minutes of Special Meeting of February 16, 2023

6.E. FY24 Newcastle Middle School Course Description

6.F. Mr. Brandon Morgan, FFA Advisor, requests permission for an overnight trip taking approximately 21 students to the State FFA Convention held in Tulsa, Oklahoma from May 1st through May 3rd, 2023. They will be volunteering at the Regional Food Bank on May 1st.

6.G. Mr. Brandon Morgan, FFA Advisor, requests permission for an overnight trip taking approximately 7 students to the State FFA Interscholastic Contest held in Stillwater, Oklahoma at Oklahoma State University on April 28th and 29th. Students will be participating in the Livestock Judging Contest.

6.H. Newcastle Public Schools Mission Statement

7. Public Input

8. Discussion and possible action regarding the bond fund allocation in the amount of $1,121,510.00 for construction of the High School Gym HVAC project.  Summary Estimate attached.

9. Superintendent and Staff Updates:

9.A. Todd Goolsby, Athletic Director, Newcastle Athletics Report

9.B. Ms. Kristi Ferguson, Assistant Superintendent, Transportation Fleet Report

9.C. Dr. Melonie Hau, Superintendent, Bond Update

10. Discussion and possible action regarding Newcastle Public School District Policy DL - Suicide Awareness, Training, and Prevention

11. Discussion and possible action on the Contract Consent Agenda

11.A. MA+ Food Service Consultant Fee Proposal from Foodservice Design Professionals, LLC

11.B. Professional Recyclers, Inc. agreement to purchase and sell used salvageable materials

12. Discussion and possible action regarding Financial Consent Agenda

12.A. General Fund 11 Encumbrances and Change Orders

12.B. Building Fund 21 Encumbrances and Change Orders

12.C. Bond Fund 39 Encumbrances and Change Orders

12.D. Monthly payroll and extra duty disbursement

12.E. Purpose of Activity Fund Accounts

12.F. Revenue Analysis-General Fund

12.G. Revenue Expenditure Summary-Athletic

12.H. Revenue-Expenditure Summary-Non Athletic

12.I. Treasurer’s Report

12.J. Booster Club Sanctioning for Newcastle Cross Country Booster Club

12.K. Ms. Lynda Chmil is requesting on behalf of Stacey Wright, Senior Class Sponsor, to transfer the balance of $12.491.70 from various graduated senior class accounts: Class of 2020 #970/705 for $5,900.00; Class of 2021 #971/705 for $1,093.49; Class of 2022 #972/705 for $5,498.21; to the HS Principal's account for future senior class needs

12.L. Payment of Staff Bonuses for FY23

13. New Business

14. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, attached Schedule B pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss the Contract for Dr. Walker, New Superintendent, pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss the 22-23 Newcastle Association of Classroom Teachers Negotiated Agreement, pursuant to 25 O.S. Section 307 (B)(2)

15. Vote to convene or not to convene in executive session

16. Return to Open Session

17. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

18. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B

19. Discussion and possible action regarding the New Superintendent Contract for Dr. Cathy Walker

20. Discussion and possible action regarding the 22-23 Newcastle Association of Classroom Teachers Negotiated Agreement

21. Adjournment