September 11, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge lead by Central Elementary Students

Reports to The Board

Special Recognition - Jeremy Parker

Community Partner Award - Simple Simon's

Spartan Spirit Award - Jon Aven

Spartan Coin of Excellence - Middle School (now in HS) Speech and Debate Teams

Superintendent's Report - Lydia Wilson

• Wes Coleman, Director of Brassfield Alternative School

Comments from the Public - None

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-16. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of August 14, 2025 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2026 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the Alternative Education Plan for the 2025-2026 fiscal year

Approval of the Deregulation Waiver for Alternative School for the 2025-26 fiscal year

Approval of a Memorandum of Understanding with Rogers State University for Clinical Field Experiences for the 2025-2026 fiscal year

Approval of a Consultant Agreement with Nacny INK LLC DBA: Dyslexia Connects for the 2025-2026 fiscal year

Approval of the following Out of State and/or overnight trip request as presented: 

Band: Rome, Italy (Dec 2026)
Speech: Richmond, VA (June 2026)
Speech: Shakopee, MN (May 2026)
Speech: Harvard University (Feb 2026)
DTU: Orlando, FL ( Feb 2026)
Speech: ECU (Oct 2025)
Band: St. Louis, MO (Oct 2025)
Speech: Grapevine, TX ( Sept 2025)
Tennis: Huntsville, AL (March 2026)
Tennis: Heritage Hall, OKC (March 2026)
Tennis: Ada, OK (April 2026)
 

Approval of student capacity limits for open transfers pursuant to the Board Policy 2108 STUDENT TRANSFERS:
Grades PK-6: 20 students per classroom
Grades 7-8: 650 per grade level
Grade 9: 625 per grade level
Grades 10-11: 600 per grade level
Grade 12: 580 per grade level

In accordance with OK SB 1198, BPS utilizes Emergency Services Plans for all facilities and events to protect participants and attendees from man-made and natural disasters. Plans were developed and shared with local community service providers and first responders, including the Bixby Police Department, the Bixby Fire Department, and the Bixby Emergency Response Department. 

 

FMLA - Certified - Central Intermediate - 9/1/25 to 10/22/25

FMLA - Certified - West Elementary - 8/19/25 to 12/31/25

Maternity/FMLA - Support - West Intermediate - 8/19/25 to 11/14/25

FMLA - Certified - Central Intermediate - 8/12/25 to 9/24/25

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve the Estimate of Needs prepared by Jenkins & Kemper for the 2025-2026 fiscal year.

Discussion and possible board action to approve the Appropriated Funds Budget for the 2025-2026 fiscal year.

Discussion and possible board action to approve an increase in Child Nutrition Adult Breakfast ($2.55) and Adult Lunch ($5.50) prices for the 2025-2026 fiscal year. 

Discussion and possible board action to approve a Concession Agreement with Bixby Band Boosters for the 2025-2026 fiscal year.

Teaching and Learning

Discussion and possible board action to approve two Amira contracts at a cost of $0 for the 2025-2026 fiscal year

Discussion and possible board action to approve an Educational Services Agreement with First Educational Resources for professional development services at a cost of $25,000 to be paid from Federal Funds.

Discussion and possible board action to approve a contract for professional development services with Teachers College, Columbia University at a cost of $14,800 to be paid from Federal Funds.

Discussion and possible board action to approve the adoption of the 1086-hour calendars for the 2025-2026 fiscal year.

Discussion and possible board action to approve the Gifted and Talented Advisory Committee for the 2025-2026 fiscal year.

Operations

Discussion and possible board action to approve a contract with KONE Inc. for district elevator services for the 2025-2026 fiscal year.

Discussion and possible board action to approve a contract with The Study Hub for Math tutoring services for the 2025-2026 fiscal year.

Discussion and possible board action to approve an agreement with Empower Academy for collaboration for Middle School and High School students for the 2025-2026 fiscal year.

Discussion and possible board action to approve an agreement with Belmont University, College of Pharmacy & Health Sciences for clinical services for Occupational Therapy for the 2025-2026 fiscal year.

Discussion and possible board action to approve a Memorandum of Understanding with Langston University for nursing interns practical experience for the 2025-2026 fiscal year.

Discussion and possible board action to approve Board Policy 4173, Nepotism and Employment Practices.

Discussion and possible board action to approve declaring items as surplus to be disposed of per the State Laws of Oklahoma.

Miscellaneous

Executive Session

Discussion and possible board action to move into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Human Resources

Discussion and possible board action to approve transfer of Title IX and Discrimination Complaint Coordinator duties to Daniel Deitz for Bixby Public Schools for the 2025-2026 fiscal year.

Discussion and possible board action to approve the Negotiated Agreement and the Master Contract with the Bixby Education Association (BEA) for the 2025-26 fiscal year.

Discussion and possible board action to approve the 2025-2026 Extra Duty Stipend Allocations.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

None

New Business

Vote to adjourn