March 13, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance led by EI students Penelope and Nicholas McLaughlin.

Reports to The Board

Special Recognition

Spartan Spirit Award 

• Will Johns, BHS Sophomore
• Sherry Frable, West GT teacher

Spartan Coin of Excellence

• Bixby Boys Wrestling - Academic State Champions
• Bixby Girls Wrestling - 6A Coach of the Year Coach Mayfield and individual State Champions Jadyn Roller (6A Girls Outstanding Wrestler), Aiyana Perkins, and Millie Azlin

Superintendent's Report - Rob Miller

Financial Operations Report - Mike Anthony

Comments from the Public - The Board was addressed by: Katy Hough and Laurie Lee

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-11. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of February 13, 2025 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of out-of-state trip requests per attachments from the following activities:
Middle School Robotics
West Intermediate Robotics

FMLA - Certified - North Elementary - 2-14-25 to 2-28-25

FMLA - Support - Maintenance - 2-24-25 to 3-31-25

FMLA - Certified - Middle School - 2-24-25 to 3-31-25

FMLA - Certified - Transportation - 1-6-25 to 3-31-25

FMLA - Certified - Central Intermediate - 3-4-25 to 5-9-25

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.

Board to consider and take action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $22,335,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.

Discussion and possible board action to approve the Fiber Optic Network Agreement with BTC Broadband at a cost of $975.00 to be paid from the General Fund.

Discussion and possible board action to approve an amendment to the Preferred Business Systems lease for 3 additional copiers.

Teaching and Learning

Discussion and possible board action to approve a service contract with Stetson & Associates, Inc. for a program evaluation of BPS inclusion services for students with disabilities for $37,500 to be paid with federal funds. 

Discussion and possible board action to approve a contract with Flashlight Learning for Student License to pilot Flashlight360 for Benchmarks and middle of the year Benchmarks at no cost to the district.

Discussion and possible board action to approve an agreement with Imagine Learning for the use of Edgenuity for the 2025-2026 school year at a cost of $52,750.00 to be paid by the General Fund.

Discussion and possible board action to approve an agreement with Instructure, Inc. to use Canvas for the 2025-2026 fiscal year for $44,485.00 to be paid from the Technology 1:1 fund.

Operations

Discussion and possible board action to approve a contract for the Mabee Center for the 2025 graduation ceremony on May 21, 2025.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action regarding the employment of those Certified Teachers subject to assignment by the Superintendent for the 2025-26 fiscal year per Attachment "A."

Discussion and possible board action regarding the employment of those Certified Administrators and Directors subject to assignment by the Superintendent for the 2025-26 fiscal year per Attachment "B."

Discussion and possible board action to approve any resignations submitted after the agenda was posted. None

Executive Session

Discussion and possible board action to move into executive session to discuss possible exceptions to Policy 3114 related to students where disclosure of information would violate confidentiality requirements of state or federal law.  25 O.S. §307 (B) (7)

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Miscellaneous

Discussion and possible board action to approve a one-time exception to Board Policy 3114 for a specific BPS student "A".

Discussion and possible board action to approve a one-time exception to Board Policy 3114 for a specific BPS student "B".

Discussion and possible board action to call a special meeting for 6:00 p.m. Tuesday, April 1 at the Bixby Administration Building Training Room to discuss the hiring of a superintendent of schools effective July 1, 2025

New Business

Vote to adjourn