August 10, 2015 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Superintendent's Reports

Facilities Update

Monthly Budget Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-HH. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 13, 2015 Regularly Scheduled Board Meeting

Treasurer's Report on Investments of Funds

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2015 General Fund #1-1574 ; Building Fund #1-57 ; Child Nutrition #1-221 ; Bond 32 #1-80; FY 2016 General Fund #1-1061; Building Fund #1-17; Child Nutrition #1-102; Bond 32 #1-16; and Bond 34 #1-9

BPS Faculty Handbooks for the 2015-2016 fiscal year: High School, 9th Grade, Middle School, Northeast Elementary and Intermediate, North Elementary, North Intermediate, Central Elementary, Central Intermediate, Brassfield Learning Center

BPS Student Handbooks for the 2015-2016 fiscal year: Elementary Handbooks and Secondary Handbooks

BPS Activity Fund Handbook for the 2015-2016 fiscal year

BPS Coaches Handbook for the 2015-2016 fiscal year

BPS Child Nutrition Staff Handbook for the 2015-2016 fiscal year

BPS Support Personnel Handbook for the 2015-2016 fiscal year

BPS Transportation Bus Drivers Handbook for the 2015-2016 fiscal year

BPS Transportation Bus Riders Handbook for the 2015-2016 fiscal year

BPS Fine Arts Directors Handbook for the 2015-2016 fiscal year

BPS Vocal Music Handbook for the 2015-2016 fiscal year

BPS Band Handbook for the 2015-2016 fiscal year

BHS Drama, Speech and Debate Handbook for the 2015-2016 fiscal year

Bixby Athletic Student/Parent Handbook for the 2015-2016 fiscal year

Independent Contractor Services contract with Cynthia Lumpkin, LLC for the 2015-2016 fiscal year

Independent Contractor Services contract with Liz Rademakers, NCSP for the 2015-2016 fiscal year

Independent Contractor Services contract with Sharon Pyle for the 2015-2016 fiscal year

Bixby Band Booster Club Concession Contract for the 2015-2016 fiscal year

MCJROTC Booster Club Concession Contract for the 2015-2016 fiscal year

Bixby Swimming Booster Club Concession Contract for the 2015-2016 fiscal year

Bixby Tennis Booster Club Concession Contract for the 2015-2016 fiscal year

Kelly Services contract for substitute teachers for the 2015-2016 fiscal year

Independent Contractor Services Contract with K9 Detection Services for the 2015-2016 fiscal year.

Equipment Rental Agreement with TalkRadio, LLC for the 2015-2016 fiscal year

Gold Service Agreement with ThyssenKrupp Elevator Corporation for the 2015-2016 fiscal year

Waste Removal Agreement with American Waste Control, Inc. for the 2015-2016 fiscal year

Lease agreement for the Riverview rental property for the 2015-2016 fiscal year

Lease agreement for the Mingo rental property for the 2015-2016 fiscal year

BHS Band request to attend the Bands of America competition in St. Louis, MO on 10-15-15 to 10-18-15

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Superintendent's Services

Review of the Football Program and the Quarterback Club Financial Report. Discussion only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve the re-authorization of all Board of Education Policies in Section 1000-6999.

Discussion, consideration and vote to approve or not to approve a new Board of Education Policy 4171 Classroom Teacher Mentoring and Buddy Program.

Review of AP Scores. Information only. No action required by the Board of Education.

Report on Great Expectation. Discussion only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve Dr. Kyle Wood as the authorized representative of Bixby Schools and as such empowered to execute agreements on behalf of District with SDE, the US Department of Ed and agencies which may be prerequisite to operation of State and Federal Programs.

Discussion, consideration and vote to approve or not to approve Bryan Frazier as the Title IX Coordinator for Bixby Public Schools.

Discussion, consideration and vote to approve or not to approve a contract with the City of Bixby for the School Resource Officers for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve a National Purchasing Cooperative Interlocal participation agreement with Buy Board for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve a contract with Oklahoma Department of Career and Technology Education for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve the Heartland School Solutions proposal for Child Nutrition software.

Discussion, consideration and vote to approve or not to approve Lois Hood as the Bixby Public Schools authorized representative with the Oklahoma State Department of Education Child Nutrition Programs for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Prime Vendor for the school cafeterias for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Tulsa Community College for the purpose of placing pre-education students in the classrooms as observers for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve the Custodial Service Agreement with Entrust One Facility Services Inc. for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Nowlin Orthodontics for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Chinowth and Cohen Realtors for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve a contract with Great Plains Resources for the Lobbyguard maintenance for the 2015-2016 fiscal year.

Discussion, consideration and vote to approve or not to approve closing the Key Club activity fund account #925-930 and transferring the balance of this account to the Junior Optimist Club activity fund account #925-977.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the 2015-2016 negotiations with the BEA (25 O.S. Sec. 307 (B)(2)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Superintendent's Services (Part Two)

Discussion, consideration, and vote to approve or not to approve new Board of Education Policy 6156 BPS Employee Voluntary Bereavement Program

Discussion, consideration and vote to approve or not to approve a contract and step increase with the Bixby Education Association for the 2015-2016 fiscal year at a cost of approximately $127,000.00.

Discussion, consideration and vote to approve or not to approve a step raise for Support Staff for the 2015-2016 fiscal year at a cost of approximately $78,000.00.

Discussion, consideration and vote to approve or not to approve a 1.5% raise for Administrative Staff for the 2015-2016 fiscal year at a cost of approximately $41,000.00.

New Business

Vote to adjourn