June 9, 2016 at 5:30 PM - AGENDA FOR BOARD OF EDUCATION REGULAR MEETING
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Call Meeting to Order
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The Board can discuss, make motions, and vote on any matter appearing on the agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.
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Flag Salute
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Public Comment
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The Board of Education invites public comment at this point in the regular meeting ONLY for items on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).
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Superintendent's Report
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Construction Update
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Financial Update
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Upcoming Board of Education Meetings (all in Board of Education Meeting Room)
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Consent Agenda
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All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and vote on items A through P.
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Approval of Minutes as set out on Attachment "A"
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Approval of Purchase Orders and Change Orders through June 7, 2016 as set out on Attachment "B"
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Acceptance of Financial Reports for May 2016 as set out on Attachment "C"
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Approval of Personnel - Appointments, Resignations, Changes of Status - as set out on Attachment "D"
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Acceptance of Donations as set out on Attachment "E"
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Acceptance of Treasurer's Report as set out on Attachments "F"
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Acceptance of Activity Fund Report as set out on Attachment "G"
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Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2016-17 as set out on Attachment "H"
Rationale:
This resolution authorizes filing of the Form 471 application(s) for funding year 2016-17 and the payment of the applicant’s share upon approval of funding and receipt of services.
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Approval of a renewed agreement with K-9 Narcotics Detection for use of detection dogs as set out on Attachment "I"
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Approval of Fundraising Activities and Expenditures as set out on Attachment "J"
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Approval of Sanctioning Applications as set out on Attachment "K"
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Approval of Purchasing Agent, Treasurer, Assistant Treasurer, Minutes Clerk, Encumbrance Clerk, Assistant Encumbrance Clerk, Activity Fund Custodian and Assistant Activity Fund Custodian for the 2016-2017 school year.
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Approval to authorize Mr. Chuck McCauley, Superintendent, as Purchasing Agent for Bartlesville Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2016-2017 school year.
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Approval of a renewed agreement with Oklahoma Public Schools Unemployment Compensation Trust Account (OPSUCA) regarding unemployment representation as set out on Attachment "N"
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Approval of a Clinical Rotation Agreement with Oklahoma Wesleyan University as set out on Attachment "O"
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Approval of Miscellaneous Pay Rates as set out on Attachment "P"
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Action Topics
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Consideration and vote to approve revised 2016-17 school calendar.
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Consideration and vote to accept the resignation of Doug Divelbiss as a school board member effective June 9, 2016.
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Discuss and take action on approving an Agreement between Independent School District No. 30 of Washington County, Oklahoma and the City of Bartlesville, Bartlesville, Oklahoma to convey Doenges Memorial Stadium to the Bartlesville Public Schools.
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Consideration and vote to approve Meal Prices for 2016-2017 School Year
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Consideration and vote to approve Amendment No. 5 to the Construction Management Contract with Nabholz Construction Corporation for the Central Middle School project increasing the Guaranteed Maximum Price from $8,000,137.75 to $8,085,931.35 (an increase of $85,793.60).
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Consideration and vote to authorize a change order to the previously approved Contract between Bartlesville Public Schools and Nabholz Construction for moving expenses back into Central.
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Consideration and vote to authorize a change order to the previously approved Contract between Bartlesville Public Schools and Reiss Painting for exterior concrete painting.
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Consideration and vote to authorize a change order to the previously approved Contract between Bartlesville Public Schools and McIntosh Mechanical and Lighthouse Electric for new fan coil motors required.
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Consideration and vote to authorize a change order to the previously approved Contracts between Bartlesville Public Schools and Lighthouse Electric for fire suppression for the elevator.
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Consideration and vote to authorize a change order to the previously approved Contract between Bartlesville Public Schools and Architectural Fabricators for fire rated glass required.
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Consideration and vote to recommend to the Bartlesville Education Authority to award a contract between the Bartlesville Education Authority and MTS Contracting for exterior repair work.
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Consideration and vote to recommend to the Bartlesville Education Authority to assign the contract with MTS Contracting to Nabholz Construction Services.
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Discussion Topics
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Discussion of Strategic Planning
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Public Comment
Rationale:
The Board of Education invites public comment at this point in the regular meeting for items NOT on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC). |
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New Business
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Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
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Adjournment
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If you need an interpreter or special accommodations for this meeting, please contact Mrs. Sondra Henderson at (918) 336-8600 x1008 to make such arrangements.
POSTED on the bulletin board by the reception desk and at the front door of the Education Service Center, 1100 South Jennings Avenue, Bartlesville, Oklahoma, at 5:30 p.m., Wednesday, June 8, 2016, by Sondra R. Henderson, Minutes Clerk of the Board. Signed: Sondra R. Henderson Minutes Clerk of the Board |
