Public Meeting Agenda: May 18, 2015 at 5:30 PM - AGENDA OF THE BOARD OF EDUCATION REGULAR MEETING

Call Meeting to Order

Rationale: The Board can discuss, make motions, and vote on any matter appearing on the agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.

Flag Salute

Action Topic

Consideration and vote to reconvene meeting in the Auditorium for Spotlight presentations

Spotlight

Rationale:

Central Middle School 5K Run

Rationale:

Trilla Cranford
Allison Ebert
Keri Gardner
Aaron Kuntz
Jennifer McCauley
Andrea Satterfield
Alisha Winward

Madison Middle School 5K Run

Rationale:

Carrie Fodor
Tonia Foust
Matt Hancock
Julie Giovannetti
Randy John
Tara Peters
Heather Snow

National & State Speech and Debate Qualifiers and 6A Academic State Champion Team

Rationale:

Teacher - Linda Shipley
National Qualifiers:

Alex Hales
Tanner Brooks
Sean Mason
Pranoy Behera
Jack Williams

6A State Qualifiers:

6. Abigail Hales
7. Vishnu Vasudevan

2015 State Science Fair participants

Rationale:

Carly Gillman
Courtney Estes
John Martinez
Lydia Boatright
Claire Sauer

Spring Sports

Central OETT Grant

Action Topic

Consideration and vote to reconvene meeting in the Board of Education Meeting Room

Public Comment

Rationale:

The Board of Education invites public comment at this point in the regular meeting ONLY for items on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

Ms. Kelli Bryant, President, Bartlesville Education Association
Mr. Robert Snellgrove, President, Bartlesville Education Classified Personnel Organization

Superintendent's Report

Construction Update

Financial Update

Upcoming Board of Education Meetings (all in Board of Education Meeting Room)

Rationale:

Special Meeting - Thursday, May 28, 2015; 12:00 p.m.
Regular Meeting - Thursday, June 11, 2015; 5:30 p.m.
Special Meeting - Thursday, June 25, 2015; 12:00 p.m.

Consent Agenda

Rationale: All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and vote on items A through Q.

Approval of Minutes as set out on Attachment "A"

Rationale:

April 20, 2015 (Regular Meeting)
April 29, 2015 (Special Meeting)

Approval of Purchase Orders and Change Orders through May 14, 2015 as set out on Attachment "B"

Attachments: (1)

Consent Agenda B - Encumbrance Approval

5/15/2015 at 2:30 PM

Acceptance of Financial Reports for April 2015 as set out on Attachment "C"

Approval of Personnel - Appointments, Resignations, Changes of Status - as set out on Attachment "D"

Attachments: (1)

Consent Agenda D - Personnel Report

5/15/2015 at 10:46 AM

Acceptance of Donations as set out on Attachment "E"

Attachments: (1)

Consent Agenda E - Donations

5/13/2015 at 10:36 AM

Acceptance of Treasurer's Report as set out on Attachments "F"

Attachments: (2)

Consent Agenda F1 - Investment Resolution

5/13/2015 at 10:37 AM
Consent Agenda F2 - Treasurer's Report

5/13/2015 at 10:37 AM

Acceptance of Activity Fund Report as set out on Attachment "G"

Attachments: (1)

Consent Agenda G - AF Month-End report

5/5/2015 at 3:01 PM

Declaration of Items as Surplus as set out on Attachment "H"

Attachments: (4)

Consent Agenda H1 - Surplus

5/7/2015 at 3:37 PM
Consent Agenda H2 - Disposal List

5/7/2015 at 3:38 PM
Consent Agenda H3 - Surplus 5-18-15

5/14/2015 at 5:26 PM
Consent Agenda H4 - Bd surplus

5/15/2015 at 12:16 PM

Approval of Lease Purchase Items as set out on Attachment "I"

Approval of Activity Fund transfers as set out on Attachment "J"

Attachments: (1)

Consent Agenda J - AF Transfers

5/5/2015 at 3:02 PM

Approval of a renewed contract with Employee Evaluation Systems, Inc. “EES”

Approval of a renewed Interlocal Agreement with the City of Bartlesville regarding the authority and jurisdiction of Bartlesville Public Schools on the parking areas on the city streets near Bartlesville High School

Approval of a renewed Interlocal Agreement with the City of Bartlesville regarding the development, utilization, and maintenance of the real estate adjacent to Central Middle School, and regarding the authority and jurisdiction of Bartlesville Schools on said real estate

Approval of renewed Agreement with OKES for third-party natural gas

Approval of renewed Agreement with Municipal Financial Services

Approval of resolution for schools and libraries Universal Services (E-Rate) for 2015-16

Approval of deregulation request for Bartlesville High School Alternative School (Bruin Academy)

Action Topics

Reorganization of the Board of Education pursuant to OKLA. STAT. Title 70, § 5-119

Nominations(s), consideration and vote(s) for Vice-President/Deputy Clerk of the Board of Education

Nomination(s), consideration and vote(s) for Clerk of the Board of Education

Administration of the Oath of Office to new Vice-President/Deputy Clerk, and/or Clerk of the Board of Education

Receive bids for the purchase of $6,525,000 Building Bonds, Series 2015 of the District and vote to award said bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders

Consider and vote on a resolution providing for the issuance of general obligation bonds in the sum of $6,525,000 by Independent School District Number 30, Washington County, Oklahoma, authorized at an election called and held for such purpose; prescribing form of bonds; designating bonds as "Building Bonds, Series 2015"; providing for the registration thereof; establishing the school district’s reasonable expectation with respect to issuance of tax-exempt obligations in calendar year 2015 and designating bonds as "qualified tax-exempt obligations"; approving the form of a Continuing Disclosure Certificate; providing for the levy of an annual tax for the payment of principal of and interest on the same; and fixing other details of the issue

Recommendation, consideration and vote to approve the following Supplemental Schedules to the Master Agreement dated August 19, 2013 between the District and Ambler Architects:

Supplemental Schedule #7 – BHS STEM Lab Design Project

Supplemental Schedule #8 – Central STEM Lab Design Project

Supplemental Schedule #9 – Madison STEM Lab Design Project

Supplemental Schedule #10 – BHS STEM Lab Furniture Coordination

Supplemental Schedule #11 – Madison STEM Lab Furniture Coordination

Recommendation, consideration and vote to award contracts between Bartlesville Public Schools (the District) and the following contractors for the BPS Central Middle School Renovations Project:

Rationale:

Bid Package #	Description	Contractor
009.01.01	Final Clean	Clean Sweep
009.02.02	Building Demolition	Ark Wrecking
009.03.01	Concrete	Contech
009.04.01	Masonry	C&N Masonry
009.04.02	Masonry Restoration	MTS Contracting
009.05.01	Structural Steel (materials)	Bennett Steel
009.05.02	Structural Steel (labor)	Bennett Steel
009.07.03	Roofing, Flashing, Sheetmetal (Mod. Bit)	DP Byers
009.08.01	Hollow Metal Doors & Frames (Supply)	Builders Supply
009.08.02	Wood Door (Supply)	Precision Door
009.08.03	Door Hardware (Supply)	Felix Thompson
009.08.04	Door Installation	Rekab Builds
009.08.06	Storefront, Glass and Glazing	Architectural Fabricators
009.09.02	Flooring (Resilient, Carpet, Ceramic, Wood)	Stock Building Supply
009.09.04	Resinous Floor & Wall Coatings	Johnson & Sons
009.10.01	Building Specialties (Install)	Rekab Builds
009.10.02	Signage (Turnkey)	Arch Sign and Graphics
009.10.03	Toilet Compartments and Accessories (Supply)	Wood Systems
009.10.05	Fire Extinguishers and Cabinets (Supply)	Wood Systems
009.10.06	Lockers	Elite Storage
009.10.07	Flagpoles	Morgan Francis Flagpoles
009.12.01	Window Treatments	Contract Drapery
009.12.03	Scientific Casework	Countertop Specialties
009.14.01	Wheel Chair Lift	Access Elevator
009.21.01	Fire Suppression	Premier
009.22.01	Plumbing	McIntosh
009.23.01	Heating, Ventilation, Air Conditioning (HVAC)	McIntosh
009.26.01	Electrical & Fire Alarm	Lighthouse
009.27.01	Communications	Tel Star
009.31.01	Earthwork and Utilities	Whaling
009.32.01	Asphalt Paving, Pavement Markings	Coday Asphalt

Recommendation, consideration and vote to accept the Guaranteed Maximum Price proposed by Nabholz Construction Company for completion of the Bartlesville Public Schools (BPS) Central Middle School Renovations Project

Recommendation, consideration and vote to assign the awarded contracts listed directly above to Nabholz Construction Company

Recommendation, consideration and vote to award contracts between Bartlesville Public Schools (the District) and the following contractors for the BPS Madison Mid High School Project:

Rationale:

Bid Package #	Description	Contractor
009.02.02	Demolition	DT Specialized
009.03.01	Concrete	Deleted in Value Analysis
009.08.01	Hollow Metal & Door Hardware (Turnkey)	Felix Thompson
009.08.05	Storefront, Glass and Glazing	Architectural Fabricators
009.09.02	Floorcoverings	Bert Henry
009.09.04	Epoxy Flooring	Allied Industrial
009.09.05	Painting & Wallcoverings	ML Jones
009.10.01	Building Specialties	Builders Supply
009.10.07	Lockers	Elite Storage
009.22.01	Plumbing	Platinum
009.23.01	Heating, Ventilation, Air Conditioning (HVAC)	Platinum
009.26.02	Electrical	Colburn Electric

Recommendation, consideration and vote to accept the Guaranteed Maximum Price proposed by Nabholz Construction Company for completion of the BPS Madison Mid High Renovations Project.

Recommendation, consideration and vote to assign the awarded contracts listed directly above to Nabholz Construction Company

Consideration and vote to recommend to the Bartlesville Education Authority awarding the following contracts for the BPS Central Middle School Cafeteria and Gymnasium Addition Project:

Rationale:

Bid Package #	Description	Contractor
009.01.01	Final Clean	Clean Sweep
009.02.02	Building Demolition	Ark Wrecking
009.03.01	Concrete	Contech
009.04.01	Masonry	C&N Masonry
009.05.01	Structural Steel (materials)	Bennett Steel
009.05.02	Structural Steel (labor)	Bennett Steel
009.07.01	Waterproofing, Damproofing, Joint Sealants	OK Waterproofing
009.07.03	Roofing, Flashing, Sheetmetal (Mod. Bit)	DP Byers
009.08.01	Hollow Metal Doors & Frames (Supply)	Builders Supply
009.08.02	Wood Door (Supply)	Precision Door
009.08.03	Door Hardware (Supply)	Felix Thompson
009.08.04	Door Installation	Rekab Builds
009.08.06	Storefront, Glass and Glazing	Architectural Fabricators
009.09.02	Flooring (Resilient, Carpet, Ceramic, Wood)	Stock Building Supply
009.09.03	Gym Floor (Wood)	Tri State Floors
009.09.04	Resinous Floor & Wall Coatings	Johnson & Sons
009.10.01	Building Specialties (Install)	Rekab Builds
009.10.02	Signage (Turnkey)	Arch Sign and Graphics
009.10.03	Toilet Compartments and Accessories (Supply)	Wood Systems
009.10.05	Fire Extinguishers and Cabinets (Supply)	Wood Systems
009.11.01	Food Service Equipment	Owalt Equipment
009.11.02	Athletic Equipment	Sports Tech
009.12.02	Bleachers	Murray Womble
009.21.01	Fire Suppression	Premier
009.22.01	Plumbing	McIntosh
009.23.01	Heating, Ventilation, Air Conditioning (HVAC)	McIntosh
009.26.01	Electrical & Fire Alarm	Lighthouse
009.27.01	Communications	Tel Star
009.31.01	Earthwork and Utilities	Whaling

Consideration and vote to recommend to the Bartlesville Education Authority approval of the Guaranteed Maximum Price proposed by Nabholz Construction Company for completion of the Bartlesville Public Schools (BPS) Central Middle School Cafeteria and Gymnasium Addition Project

Consideration and vote to recommend to the Bartlesville Education Authority assigning the awarded contracts listed directly above to Nabholz Construction Services

Recommendation, consideration and vote to award contracts between Bartlesville Public Schools (the District) and the following contractors for the BPS High School STEM Lab Project:

Rationale:

Bid Package #	Description	Contractor
009.02.02	Building Demolition	DT Specialized
009.08.01	Hollow Metal Doors & Frames (Supply)	Murray Womble
009.08.02	Wood Door (Supply)	Murray Womble
009.08.03	Door Hardware (Supply)	Murray Womble
009.08.04	Door Installation	Nabholz
009.08.05	Coiling Doors	Tulsa OH Door
009.08.06	Storefront, Glass and Glazing	Apax Glass
009.09.01	Light Gauge Framing, Drywall & Acoustical	SW Drywall
009.09.02	Flooring (Resilient, Carpet, Ceramic, Wood)	CWC Interiors
009.09.05	Painting & Wallcoverings (Excluding Mech. Room)	River Paint
009.10.01	Building Specialties (Install)	Nabholz
009.10.02	Signage (Turnkey)	Arch Sign & Graphics
009.10.04	VDB Materials	Murray Womble
009.22.01	Plumbing	Action, Inc.
009.23.01	Heating, Ventilation, Air Conditioning (HVAC)	Action, Inc.
009.27.01	Communications	Techsico
009.28.01	Fire Alarm	Endex

Recommendation, consideration and vote to accept the Guaranteed Maximum Price proposed by Nabholz Construction Company for completion of the Bartlesville Public Schools (BPS) High School STEM Lab Project

Recommendation, consideration and vote to assign the awarded contracts listed directly above to Nabholz Construction Company

Consideration and vote to approve revised 2015-2016 school calendar

Consideration and vote to approve Meal Prices for 2015-2016 School Year

Consideration and vote to appoint new board member to District #5 of the Bartlesville Board of Education, Independent School District #30.

Administration of the Oath of Office to new board member to District #5 of the Bartlesville Board of Education

Public Comment

Rationale:

The Board of Education invites public comment at this point in the regular meeting for items NOT on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

New Business

Rationale: Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

Adjournment

Rationale: If you need an interpreter or special accommodations for this meeting, please contact Mrs. Sondra Henderson at (918) 336-8600 x1008 to make such arrangements.

POSTED on the bulletin board by the reception desk and at the front door of the Education Service Center, 1100 South Jennings Avenue, Bartlesville, Oklahoma, at 5:30 p.m., Friday, May 15, 2015, by Sondra R. Henderson, Minutes Clerk of the Board.

Signed: Sondra R. Henderson
Minutes Clerk of the Board

May 18, 2015 at 5:30 PM - AGENDA OF THE BOARD OF EDUCATION REGULAR MEETING

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