May 20, 2025 at 5:30 PM - Ardmore Board of Education Regular Meeting

Call the meeting to order, establish a quorum [roll call] & state compliance with the Open Meeting Act. [Harry Spring, President]

Pledge of Allegiance [Led By: Madisen Wood, Ardmore High School Senior]

Reports:

• District Update [Andy Davis, Superintendent]

Consent Agenda

Minutes

Monthly Financial Report for the Month Ending April 30, 2025.

• Activity Report
• Treasurer's Report

Encumbrance Orders and Change Orders as listed for [FY25].

Request to Transfer from Activity Accounts

Annual Activity Account Review | Approval

Fundraiser Requests from Schools, Clubs & Organizations 

Contract Approvals/Renewals

REVISED 2025-2026 Academic School Calendar.

Adoption|Revision to Board Policies and/or Administrative Procedures.

Annual Review of Board Policy FA-BA:  Parent and Family Engagement Policy

Supplemental Appropriations for Child Nutrition Fund

Annual renewal of Parent Organizations and Booster Club Sanctioning:

Renewal of OSSAA Fine Arts Cooperative Activities Program with Oak Hall Episcopal School for the 2025-2026 school year.

Annual approval for Southern Tech of Ardmore to provide 11th & 12th grade mathematics courses, science courses, and approved OHLAP credits, taken at Career Tech.

Annual Board Appointments

Designation of Superintendent Andy Davis as the authorized agent for application and receipt of federal funds for FY26.

Appointment of Superintendent Andy Davis to serve as the authorized representative to handle insurance matters including, but not limited to, completing and signing of applications, uninsured motorist election/rejection forms, proof of loss on claims settlements, adding and deleting or changing coverage, and other matters related to the District's insurance policies for FY26. 

Budget Information Report [Perry Zeiset, Director of Finance]

Receive information and vote to approve a Depository of Funds for a five-year period [FY26-FY30] to be renewed annually.  [Perry Zeiset, Director of Finance]

New Business not known at the time the agenda was posted.

Consider and take action, if necessary, on the date, time and place of the next regular board meeting, scheduled for June 17, 2025, 5:30pm, Administration Board Room, 611 Veterans Blvd., Ardmore, OK.

Proposed executive session to discuss the following items, followed by a vote to convene into Executive Session.

The Board President to declare the Executive Session complete, acknowledge the Board's return to open session, and the meeting being reopened to the public; followed by the Executive Session Compliance Announcement as to who was present in the Executive Session, items discussed, note that no other business was discussed, and that no action was taken while in Executive Session.

Consider and take action on the recommended additions to the Personnel Substitute Rosters for the 2024-2025 school year.

Consider and take action on the recommended certified employment for the 2025-2026 school year:

Consider and take action on the recommended employment of adjunct teachers at Lincoln 3rd and 4th Grade Center for the 2025-2026 school year:

Consider and take action on the recommended non-certified support employment for the 2025-2026 school year:

Consider and take action to renew the employment contracts of the following career-certified staff members for the 2025-2026 school year, subject to a fully executed and mutually agreeable employment contract as to each employee, subject to reassignment. These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Department for FY26.

Consider and take action to renew the employment contracts of the following certified staff members [who have completed one year with the district] for an additional one-year temporary contract for the 2025-2026 school year, subject to a fully executed and mutually agreeable employment contract as to each employee, subject to reassignment. These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Department for FY26.

Consider and take action to renew the employment contracts of the following certified staff members [who have completed two years with the district] for the 2025-2026 school year only, subject to a fully executed and mutually agreeable employment contract as to each employee, subject to reassignment. These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Department for FY26.

Consider and take action to renew the employment contract for the following certified personnel under Emergency Certification with the district for an additional one-year temporary contract for the 2025-2026 school year, contingent upon the Oklahoma State Department of Education's Emergency Certification Renewal and a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools for the 2025-2026 school year.

Consider and take action to renew the employment contracts for the following certified district administrators/directors for the 2025-2026 school year:

Consider and take action to approve the recommended employment for the 2025 Summer School, contingent on enrollment numbers:

Consider and take action on the recommended employment for 2025 Enrichment Camp, contingent upon enrollment:

Consider and take action on the recommended employment for the 2025 Special Needs Extended School Year:

Consider and take action on the non-certified support retirement requests:

Consider and take action on the Resignation Agreement of Chris Dvorak, Principal, Charles Evans 1st and 2nd Grade Center.

The following resignations have been received and approved by the Superintendent.

Adjournment