April 17, 2023 at 5:00 PM - Regular Meeting
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1. Call Meeting to Order
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2. Pledge of Allegiance
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3. Roll Call and Establish a Quorum
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4. Additional Items
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5. Public Comment
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6. Agenda
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6.A. Consent Agenda
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda. |
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6.A.1. Board of Education Minutes - March 13, 2023
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6.A.2. EE Seat Based Committee Meeting Minutes - February 16, 2023
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6.A.3. EE Online Committee Meeting Minutes - March 16, 2023
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6.A.4. Health and Wellness Meeting - March 9, 2023
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6.A.5. Finance Committee Meeting - April 6, 2023
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6.A.6. FY23 Budget Revision Meeting - March 28, 2023
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6.A.7. Personnel Matters
Description:
Name: Paula Green Position: Executive Assistant Agreement Days: TBD FTE: 1.0 Step: 3 Salary: $41,616 (Prorated in SY22-23 for start date) Start Date: mid-June 2023 |
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6.A.8. Food Service Reports
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6.B. The LAKE Foundation
Description:
Mike O'Connell, representing the LAKE Foundation, will share updates and answer questions |
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6.C. Academic, Environmental Education, and Performance Improvement Plan Updates
Presenter:
Melanie Donley
Description:
Seat-Based Environmental Education
Online Environmental Education Discussion on progress towards specific Osprey Wild goals. (note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
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6.D. Action Items
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6.D.1. Review and Approve March 2023 Financial Information
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6.D.2. Approve Policies
Description:
Annual Required Review of Policies 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse 414FRM Confidential Student Maltreatment Reporting Form 511 Student Fundraising 533 Wellness
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6.D.3. Approve SY 2023-2024 Seat-Based Calendar
Description:
CCS is transitioning to semesters for MARRS/EDFI reporting, JMC for ease of report cards, as well as alignment with online school
Update from previously approved calendar are as follows Kinder Kamp is now August 14-17 August 24 is New Teacher/Lead Teacher 8:30 - noon November 3 will be end of quarter/early out PD November 22 will be a full student day January 19 - end of semester one - PD day (no kids) - 19 student days February 16 school in session - 20 student days March: 22 end of quarter - early out E-learning packet issue dates have been added at the end of the calendar Start/end of the school day has been added at the end of the calendar
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6.D.4. Approve SY 2023-2024 Online Calendar
Description:
Updates have been made to the calendar as follows (highlighted in yellow): Total teacher days last week of August are four. Total teacher days for school year are 175.
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6.D.5. Approve Independent Contractor Agreement/Service Agreement - 2023/2024 School Year
Description:
Courtney Budge Provides speech and language therapy services.
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6.E. Information/Discussion Items
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6.E.1. Covid Update - Proactive vs Reactive
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6.E.2. District Personnel
Description:
Online for 23-24 looking for approval for additional: .5 FTE Special Education Teacher .5 FTE Learning Coach .2 FTE Science Teacher Seat-Based Position - New 1.0 FTE Grade 2/3 Primary Teacher (using Primary Grade Teacher job description) New position will accommodate the enrollment bubble of 2023-2024 (note: these positions have been discussed with the Finance Committee, planning to be included in 23-24 SY budget) (note: Board of Education approved Hiring Procedure is included each month for reference purposes)
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6.E.3. Professional Development - Board of Education Trainings
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6.E.4. Strategic Planning Matters
Presenter:
Holly Amaya
Description:
Application sent to seat-based and online staff to be part of the Strategic Planning Team. Scheduled board session Wednesday, May 31 from 4:00-7:00 PM (in person) Scheduled Strategic Planning Team session Thursday, June 1 from 9:30 AM-4:30 PM.
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6.E.5. Surveys
Description:
HRS Level 2 (May 8 Board of Education Meeting) 2022 Director Evaluations Satisfaction of CCS 2022-2023 Director Evaluations (last week of April/first week of May)
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6.E.6. Director Evaluations
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6.E.7. Employee Retention Credit - Agreement with MaGill Accounting
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6.E.8. Determine the need for Seat-Based Lottery
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6.E.9. Schedule Closed Door Meeting for Director Evaluations
Description:
Suggested for Closed Door Board of Education Meeting is Monday, April 24, 2023 at 5 p.m. |
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6.E.10. ReGroup Counseling and Crosslake Community School Partnership - 2022-2023
Presenter:
Amy Miller
Description:
Update
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6.E.11. FY 23 Budget - Revised
Description:
Highlights for BOE:
Surplus used for additional compensation for all staff in FY24. Amount: $171K (33K = 1% of salary for staff = 5%) Remaining ESSER II amount: $141K Estimated ESSER II future purchases to date: Holly and Annette can provide estimates if available.
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6.E.12. FY 24 Budget Review (first look)
Description:
Highlights for BOE:
ADM 475 rationale: Joe stated he feels this number is "aggressive." Further review of how we arrived at this number could be helpful for the committee and board. New positions are included and will be posted/candidates interviewed. Directors will seek BOE approval for official hires. Retention/sign-on bonuses are replaced by an "additional compensation" amount tied to "successful completion of semester/term 1," payable in January 2024. This approach will NOT require a written policy. Surplus amount provides 5% allowance. (33K = 1%) Discuss utilizing other funds to increase this amount if desired. $100K set aside for stipends for committee work. Application process/criteria still needed. Health insurance premiums: increased by 5% (10% annually as enrollment is in January.) This is based on an estimate only. ESSER III amount: 362K
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6.F. Reports
Description:
(note: board appointed committees schedule is included for reference purposes only)
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6.F.1. CCS' Directors
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6.F.2. Finance Committee
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6.F.3. Academic Performance/Achievement and World's Best Workforce
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6.F.4. EE Seat-Based Committee
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6.F.5. EE Online Committee
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6.F.6. Directors' Evaluations
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6.F.7. Health and Welness Committee
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6.F.8. Executive Director Exploratory Committee
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6.F.9. Facilities Planning Committee
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7. Authorizer Update
Description:
Correspondence from Erin Anderson, OW dated March 23, 2023 Board Observation from February 13, 2023 Evaluation Framework Performance Governance-Specific Items Items to note regarding correspondence dated March 23, 2023: First bullet - Mike Neumann's Exhibit L was submitted on February 14, the day following the Board meeting. Second bullet - the board members' names, affiliation, and contact information was updated as a result of the Website Compliance Checklist recently submitted to Osprey Wilds. Featured Sounding Board Publication: #21 Board Policy Development and Policy Review Cycle
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8. May 8, 2023 Meeting Preparation
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8.A. Suggestion for Discussion Topics for Next Meeting
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8.B. Policy Review
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9. Board Meeting Evaluation
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10. Adjourn the Regular Board of Education Meeting
Next regular Board of Education meeting: May 8, 2023 at 5:00 p.m. |
