July 21, 2020 at 6:30 PM - Human Resources / Finance Committee - Regular School Board Meeting
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1. Guest Presentations for this Meeting
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1.A. Marsh & McLennan Agency for commercial insurance renewal (agenda item 3.C.1) a)
Description:
Representatives from Marsh & McLennan Agency attended the July 14th HR/Finance Committee to present information regarding our commercial insurance renewal including premiums, policy changes, coverages, etc.
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2. Human Resources Report
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2.A. Staffing Report Action Items - Consent Agenda - None
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2.B. HR Resolutions - Consent Agenda - None
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2.C. HR Action Items - Consent Agenda - None
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2.D. HR Informational Items
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2.D.1) Summary of Harassment Complaints 2019-20
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2.D.2) Board Report
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3. Finance Report
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3.A. Financial Report - Consent Agenda
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3.A.1) Financial Report
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3.A.2) Approval of Payment of Claims
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3.A.2)a. Vendor Payments Report
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3.A.2)b. Student Activity Expenditures Report
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3.A.3) Budget Revisions
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3.A.4) Wire Transfers
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3.A.5) Investment Transactions
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3.A.6) APU Projections - Verbal update by CFO (Reports resume in October 2020)
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3.A.7) Fundraisers
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3.A.8) Finance Education
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3.A.8)a. Education Topic - None
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3.B. Bids, R.F.P.s and Quotes Reports - None - Consent Agenda
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3.B.1) Bids
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3.B.2) R.F.P.s
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3.B.3) Quotes
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3.C. Contracts, Change Orders, and Leases - Consent Agenda
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3.C.1) Contracts
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3.C.1)a. Commercial Insurance (Property, Liability, Auto, W/C, Cyber) Policies and Premium Designation
Description:
The attached document reflects approximate premium pricing (a few non-material changes may occur).
It is recommended that the Duluth Public School Board approve the Workers Compensation, Property, Liability, Auto, Umbrella, Cyber Premium & Summary Information as presented and discussed at the July Business Committee meeting with the understanding that there may be a few non-material changes. It is further recommended that the School Board authorize the Board Chair to sign the final documentation when all changes have been made.
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3.C.1)b. K.E.Y. Zone - YMCA
Description:
Attached is a contract with the YMCA to support K.E.Y. Zone before and after school programs at nine elementary school sites for the 2020-21 school year in the approximate amount of $1,000,500.00. The funding for the program will come from money collected from participants.
It is recommended that the Duluth School Board approve the contract with the YMCA for K.E.Y. Zone services.
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3.C.1)c. PLACEHOLDER - Other Contracts
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3.C.2) Change Orders
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3.C.2)a. PLACEHOLDER - Other Change Orders
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3.C.3) Leases
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3.C.3)a. Northwood Children's Services - Chester Creek Academy
Description:
Attached is a lease with Northwood Children's Services for Chester Creek Academy. This three year lease will have an annual cost of $69,615.
It is recommended that the Duluth School Board approve this three year lease with Northwood Children's Services with an annual cost of $69,615.
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3.C.3)b. MARCO
Description:
Administration is recommending that we accept the proposal from MARCO for four (4) Konica Minolta black and white copiers for the Print Shop. This 48 month lease will be an approximate annual cost of $68,844 (including equipment and maintenance). Pricing is based on the AEPA (Association of Educational Purchasing Agencies) Contract.
It is recommended that the Duluth School Board approve this lease agreement between ISD 709 and MARCO with terms as described and authorize the School Board Chair to sign the agreement.
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3.C.3)c. PLACEHOLDER - Other Leases
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3.D. Resolutions
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3.D.1) B-7-20-3747 - Acceptance of Donations
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3.D.2) B-7-20-3748 - Authorized Bank Account Signer
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3.D.3) B-7-20-3749 - Acceptance of Grant Awards to Duluth Public Schools
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3.D.4) B-7-20-3750 - FY22 Long-Term Facilities Maintenance (LTFM) Ten-Year Plan
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3.D.5) PLACEHOLDER - Other Resolutions
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3.E. Informational - This items are provided for informational purposes only; no action is required
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3.E.1) Expenditure Contracts
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3.E.2) Extension or Renewal Contracts
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3.E.3) No Cost Contracts
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3.E.4) Revenue Contracts - None
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3.E.5) Grant Applications
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3.E.6) Property Sales Updates
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3.E.7) Facilities Management & Capital Project Status Report
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3.E.8) Change Orders Signed - None
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3.E.9) Referrals to the Policy Committee
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3.E.9)a. 722 Public Data Requests
Description:
Annual review of policy as required by MN Statute 13.025 Subd. 2. at the July 9th, 2020 Policy Committee.
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3.E.10) Annual Grants and Donations Summary
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