September 17, 2019 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Guest Presentations - None

2. Financial Report

2.A. Financial Report - Financial statements only (Cash Flow reports will resume later this year)

2.B. Approval of Payment of Claims - Attached as an "extra"

2.C. Budget Revisions

2.D. Wire Transfers

2.E. Investment Transactions 

2.F. APU Projections - Verbal update (reports resume in October)

2.G. Fundraisers - None

2.H. Finance Education 

2.H.1) Levy 101 - Part II

3. Bids, R.F.P.s and Quotes Reports

3.A. Bids 

3.A.1) COPS Grant
The bid was advertised in accordance with City of Duluth Policy, Duluth Public Schools Policy, and MN State Statute. The City of Duluth is the recipient of this grant, and Duluth Public Schools is the sub recipient. The grant has a value of $625,000.00, of which the District is responsible for the first $156,250.00. The scope of work defined in this bid is to furnish and install security improvements at 12 school sites, which consists of access control enhancements, AiPhone upgrades, and CCTV improvements.  The attached bid response reflects the proposed work scope, and the total amount of work provided in this bid is approximately $95,000.00 UNDER allocated budget.  The contract sum for the work defined in this agreement is $248,143.00.

3.B. RFPs - None

3.C. Quotes - None

4. Policies and Regulations - None

5. Contracts, Change Orders, and Leases

5.A. Contracts 

5.A.1) MRJ Consultants
Attached is an agreement with MRJ Consultants, LLC, to provide professional design services as indicated and defined in the attached proposal dated August 8th, 2019. This agreement is to provide professional exterior building enclosure consulting services for both the planned tuck pointing and window replacement projects at Congdon Park Elementary School as defined in the Districts 10 Year Capital Plan.  This is a multi-year agreement, with the tuck pointing scheduled for the summer of FY-21, and the window replacement scheduled for the summer of FY-22. The fee for this combined work is based on a two year total not to exceed fee of $60,400.

5.A.2) Duluth Community School Collaborative (DCSC) for Collaborative Positions at Myers-Wilkins Elementary and Denfeld High School
Attached is an agreement with DCSC in the amount of $94,000.00 for the 2019-20 school year (MWES for $44,000 and DHS for $50,000).

5.A.3) Jennifer Brown - Mental Health Services
Attached is a contact with Jennifer Brown to provide District-Wide mental health services at $65.00/hour not to exceed $33,800.00 for dates of service October 1st, 2019 - February 28th, 2020.

5.A.4) PLACEHOLDER - Essentia Health Sports Medicine

5.A.5) PLACEHOLDER - Other Contracts

5.B. Change Orders

5.B.1) PLACEHOLDER - Other Change Orders

5.C. Leases 

5.C.1) PLACEHOLDER - Other Leases

6. Resolutions

6.A. B-9-19-3676 - Acceptance of Donations

6.B. B-9-19-3677 - Authorized Bank Account Signer

6.C. B-9-19-3678 - Maximum Levy Certification
The School District is required by the State of Minnesota to have a proposed certified property tax levy to the home county auditor by September 30th. Because the final levy is due in December, and many changes can occur between September and December (such as the upcoming referendum), the District does a 'maximum' levy certification. This allows for continual updates to the numbers without having to re-certify each and every time the amounts change. Certification to the maximum levy amount is a common practice used by a majority of the school districts in Minnesota.

6.D. B-9-19-3679 - Approval of Election Judges and Polling Sites for the November 5th, 2019 School Board Election 

6.E. B-9-19-3680 - Declining the Grant of an Abatement

7. Informational - These items are provided for informational purposes only; no action is required.

7.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of August 2019.

7.B. Extension or Renewal Contracts - None

7.C. No Cost Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of August 2019

7.D. Revenue Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of August 2019.

7.E. Change Orders Signed - None

7.F. Facilities Management & Capital Project Status Report 

7.G. Property Sale Updates 

7.H. Naming Requests - no attachment

8. Future Items

8.A. Consent Agenda

8.B. Policy Updates