January 22, 2019 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.A.1) The final audit of the financial report for fiscal year ending June 30, 2018 will be presented by a representative of Wipfli at the January 15, 2019 Business Committee meeting.
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1.A.2) Regular financial report is also attached.
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bid - None
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2.B. RFPs - None
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2.C. Quotes - None
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3. Policies and Regulations
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3.A. New Policy 714 - Fund Balances
Attached is the MSBA Model Policy 714 - Fund Balances for the second reading. This policy would replace current policy 3017.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 714 - second reading.
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3.B. Delete Policy 3017 - General Fund Reserve Balance
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3017 which will be replaced with MSBA Policy 714 - second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3017 - second reading.
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3.C. New Policy 307 - Conflict of Interest and Fiduciary Duty
Attached is new Policy 307 - Conflict of Interest and Fiduciary Duty for the first reading. There is no corresponding District or MSBA Model Policy.
Description:
Recommendation: It is Recommended that the Duluth School Board approve Policy 307 - first reading.
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3.D. Annual Review of Policy 250 - School Board Compensation
This policy shall be reviewed in January of odd numbered years - first reading. If there are no changes, it will not go for a second read.
Description:
Recommendation: It is recommended that the Duluth School Board review this policy and determine if updates are needed - first reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) The Costin Group
Attached is an agreement with The Costin Group to perform government relations, public relations, and related services directed and approved by the Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth Public Schools approve this contract.
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases
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4.C.1) The Welch Center, Inc., dba Valley Youth Center
Attached is a five year lease with the Valley Youth Center, which is located within the Memorial Park Community Center within Laura MacArthur Elementary School. The cost of this lease is $5.00 for the five year term from July 1, 2017 through June 30, 2022.
Description:
Recommendation: It is recommended that the Duluth School Board approve this lease.
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5. Resolutions
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5.A. B-1-19-3623 - Acceptance of Donations
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-1-19-3623.
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5.B. B-1-19-3624 - Authorized Bank Account Signer
Description:
Recommendation: It is recommended that the Duluth school Board approve Resolution B-1-19-3624.
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5.C. B-1-19-3625 - 2019 Legislative Platform
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-1-19-3625.
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5.D. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only; no action is required.
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6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of December 2018.
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6.B. Extension or Renewal Contracts - None
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6.C. No Cost Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of December 2018.
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6.D. Revenue Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of December 2018.
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6.E. Change Orders Signed - None
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6.F. Facilities Management & Capital Project Status Report
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6.G. Property Sale Updates
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6.H. Compensatory Revenue Expenditures Update
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7. Future Items
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7.A. Policy Updates
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7.B. Audit Engagement Letter (February 2019)
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