September 10, 2018 at 4:30 PM - Business Committee
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1. Financial Report
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1.A. Financial Report - Financial statements only (Cash Flow report will resume later this year)
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections - None (resumes in October)
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1.G. Fundraisers - None
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid 1268 - Bakery Products
Bids for the production and delivery of bakery products for Child Nutrition (District-Wide) for the period of October 1, 2018 through September 30, 2019, with an option for a one year renewal, were advertised in the Duluth News Tribune and sent to five (5) area vendors. Responses were received from two vendors.
Description:
Recommendation: It is recommended that the Duluth School Board accept the low bid meeting specification as submitted by Bimbo Bakeries USA in the total (estimated) amount for the first year of $26,370.00 be accepted. The second year renewal by mutual agreement is subject to the same conditions show in the specifications. It is further recommended that the Duluth School Board authorize the Board Chair to sign the second year renewal if mutually agreed upon by both parties.
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2.B. RFPs - None
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2.C. Quotes - None
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3. Policies and Regulations
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3.A. New Policy 701 - Establishment and Adoption of School District Budget
Attached is MSBA model policy 701 - Establishment and Adoption of School District Budget for the second reading. This policy would replace current policies 3005, 3015, 3100, 3105, and 3110.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 701 - second reading.
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3.B. New Policy 701.1 - Modification of School District Budget
Attached is MSBA model policy 701.1 - Modification of School District Budget for the second reading. This policy would replace current policy 3010.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 701.1 - second reading.
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3.C. New Policy 702 - Accounting
Attached is MSBA model policy 702 - Accounting for the second reading. This policy would replace current policy 3010.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 702 - second reading.
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3.D. Delete Policy 3005 - Budget Planning and Development
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3005 which will be replaced with MSBA Policy 701 - second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3005 - second reading.
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3.E. Delete Policy 3010 - Budget Control
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3010 which will be replaced with MSBA Policies 701 and 702 - second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3010 - second reading.
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3.F. Delete Policy 3015 - Income
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3015 which will be replaced with MSBA Policy 701 - second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3015 - second reading.
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3.G. Delete Policy 3100 - Classification of Expenditures
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3100 which will be replaced with MSBA Policy 701 - second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3100 - second reading.
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3.H. Delete Policy 3105 - Periodic Financial Reports
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3105 which will be replaced with MSBA Policy 701 - second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3105 - second reading.
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3.I. Delete Policy 3110 - Budget and Expense Report
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3110 which will be replaced with MSBA Policy 701 - second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3110 - second reading.
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3.J. New Policy 722 - Public Data Requests
Attached is MSBA Model Policy 722 - Public Data Requests for the first reading. This policy would replace current policy 108.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 722 - first reading.
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3.K. Delete Policy 108 - Government Data Practices Act Policy
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 108 which will be replaced with MSBA Policy 722 - first reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 108 - first reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) School Transportation Services
RFQ 4160 was approved by the School Board in December, 2014 for the 2014-15 and 2015-16 school years. In addition, it included the opportunity to negotiate additional one year agreements in the future.
Description:
Recommendation: It is recommended that the Duluth School Board approve a contract with Voyageur Bus Company for the 2018-19 school year using the consumer price index (Mpls-St. Paul, all items less energy).
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4.A.2) PLACEHOLDER - School Resource Officer (SRO)
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4.A.3) PLACEHOLDER - Essentia Health Duluth Heritage Sports Center
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4.A.4) PLACEHOLDER - Northland Consulting Engineers (NCE) - LTFM project to replace the track at Denfeld/PSS
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases
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4.C.1) Lakewood Little Lynx Preschool
Attached is a lease agreement with Lakewood Elementary School Foundation for a preschool, located at Lakewood Elementary School, for incoming three, four and five year old children. The time period of this contract is September 1, 2018 through June 30th, 2021 in the amount of $450 per year.
Description:
Recommendation: It is recommended that the Duluth School Board approve this lease.
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4.C.2) PLACEHOLDER - The Hills
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4.C.3) PLACEHOLDER - Valley Youth/Welch Center
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5. Resolutions
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5.A. B-9-18-XXXX - Acceptance of Donations
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution 9-18-XXXX.
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5.B. B-9-18-XXXX - Maximum Levy Certification
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-9-18-XXXX.
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5.C. B-9-18-XXXX - Resolution Authorizing the Issuance of Full Term Refunding Certificates of Participation, Series 2018A
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-9-18-XXXX.
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5.D. B-9-18-XXXX - Resolution Authorizing the Issuance of Full Term Refunding Certificates of Participation, Series 2018B
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-9-18-XXXX.
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5.E. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only; no action is required.
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6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of August 2018.
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6.B. Extension or Renewal Contracts - None
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6.C. No Cost Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of August 2018.
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6.D. Revenue Contracts - None
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6.E. Change Orders Signed - None
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6.F. Facilities Management & Capital Project Status Report
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6.G. Property Sale Updates
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7. Future Items
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7.A. Final Levy Approval (December)
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7.B. FY 2017-18 Audit Results (December)
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7.C. Review of Policy 3017 - General Fund Reserve Balance (October)
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7.D. Policy Updates
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