March 20, 2018 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims - Attached as an "extra"

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions 

1.F. APU Projections

1.G. Fundraisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid -1262-1 Wireless Network Controller
Bids for a Wireless Network Controller were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Responses were received from three vendors.

2.A.2) Bid - 1263-1 MAN and ISP Services
Bids for Metropolitan Area Network (MAN) communications and Internet Service Provider (ISP) were advertised and posted on the Universal Service Administrative Company website as required to quality for E-Rate funding.  A response was received from one vendor.

2.A.3) Bid - 1264 Core Switch
Bids for a Core Switch were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Responses were received from two vendors.

2.A.4) Bid - 1265 Next-Generation Firewall
Bids for a Next-Generation Firewall were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  Four vendors responded.

2.B. RFPs - None

2.C. Quotes - None

3. Policies and Regulations

3.A. New Bylaw 204 - School Board Meeting Minutes
Attached is MSBA model policy 204 - School Board Meeting Minutes for the second reading.  This policy would become a Bylaw would replace policies 8090, 8095, 8110, 9105 and 9110.

3.B. Delete Policy 8090 - Preparation for Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8090, which will be replaced with MSBA Policy 204.

3.C. Delete Policy 8095 - Procedures During Meetings - DEFINITELY POSTPONED Until April 2018 Board Meeting
In moving to MSBA model policies, administration is recommending the deletion of Policy 8095, which will be replaced with MSBA Policy 204.

3.D. Delete Policy 8110 - School Board Records
In moving to MSBA model policies, administration is recommending the deletion of Policy 8110, which will be replaced with MSBA Policy 204.

3.E. Delete Policy 9105 - Official Publications
In moving to MSBA model policies, administration is recommending the deletion of Policy 9105, which will be replaced with MSBA Policy 204.

3.F. Delete Policy 9110 - Minutes of Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 9110, which will be replaced with MSBA Policy 204.

3.G. New Policy 108 - Data Request Policy
Attached is a data practices policy drafted by Administration.

3.H. 1016 - Information Requests - Deletion
Attached is Policy 1016; this policy would be replaced by new Policy 108.

4. Contracts, Change Orders, and Leases

4.A. Contracts 

4.A.1) Campus Suite 
Over the coming year, Google will no longer be supporting their current website platform.  This platform provides the foundation on which our district and school websites are built.  In addition, websites are subject to Americans with Disabilities Act (ADA) regulations and standards that our district and school websites do not currently meet.  Several vendor proposals were received and reviewed.

4.B. Change Orders

4.B.1) Change Order #2 – General Construction Change Orders as Per Attached - Krause Anderson Construction Company / NJPA -Gordian ezIQC Contract for Rockridge School
All tasks and completed work in Change Order #2 have been previously bid, and all costs associated with this Change Order have been reviewed ARI, KA and the owner; all have agreed the costs are reasonable and appropriate.  These items were expected, budget compliant and communicated to the Board previously on February 28, 2018 via email.

4.B.2) PLACEHOLDER - Other Change Orders

4.C. Leases

5. Resolutions

5.A. B-3-18-3531 - Acceptance of Donations

5.B. B-3-18-3532- Adoption of the Preliminary Budget Report for the Fiscal Year 2019 Budget - POSTPONED until Special Board Meeting on March 27, 2018

5.C. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of February 2018.

6.B. Revenue Contracts - None

6.C. No Cost or Other Contracts 
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of February 2018.

6.D. Change Orders Signed - None

6.E. Facilities Management & Capital Project Status Report 

6.F. Audit Engagement Letter  (RPF approved at February 2018 Board Meeting)

6.G. Levy Referendum Update (verbal)

6.H. Legislative Platform Update

6.I. Property Sale Updates

7. Future Items

7.A. Policy Updates

7.B. Model MSBA Policy on Data Practices

7.C. Ten-Year Capital Facilities Plan - 2018 (May 2018)