February 27, 2018 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims - Attached as an "extra"

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions 

1.F. APU Projections

1.G. Fundraisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids - None

2.B. RFPs 

2.B.1) RFP #308 - Professional Audit Services
Requests for Professional Auditing Services were advertised in the Duluth News Tribune and sent to six known qualified auditing organizations, effective June 30, 2018.  The awarded firm would have the option of annual renewal by mutual agreement for subsequent fiscal years through June 30, 2022.  Responses were received from three firms.

2.C. Quotes - None

3. Policies and Regulations

3.A. 203.2 - Order of the Regular School Board Meeting
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.B. 203.5 - School Board Meeting Agenda
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.C. 208 - Development, Adoption, and Implementation of Policies
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.D. 209 - Code of Ethics
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.E. 212 - School Board Member Development and Travel/ Expense Reimbursement
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.F. 213 - School Board Committees
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.G. 214 - Out-of-State Travel by School Board Members
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.H. 250 - School Board Member Compensation
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.

3.I. New Policy 204 - School Board Meeting Minutes
Attached is MSBA model policy 204 - School Board Meeting Minutes for the first reading.  This policy would replace policies 8090, 8095, 8110, 9105 and 9110.

3.J. Delete Policy 8090 - Preparation for Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8090, which will be replaced with MSBA Policy 204.

3.K. Delete Policy 8095 - Procedures During Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8095, which will be replaced with MSBA Policy 204.

3.L. Delete Policy 8110 - School Board Records
In moving to MSBA model policies, administration is recommending the deletion of Policy 8110, which will be replaced with MSBA Policy 204.

3.M. Delete Policy 9105 - Official Pubclications
In moving to MSBA model policies, administration is recommending the deletion of Policy 9105, which will be replaced with MSBA Policy 204.

3.N. Delete Policy 9110 - Minutes of Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 9110, which will be replaced with MSBA Policy 204.

4. Contracts, Change Orders, and Leases

4.A. Contracts 

4.A.1) Per Mar Security - Addendum for Rockridge Academy
The original Per Mar Security Services Agreement was signed on March 21, 2017 for the annual amount of $48,578.16 retroactive to April 6, 2016.  A revision was necessary due to the update of the  security system at Rockridge Academy.  At Rockridge Academy, there is an initial installation/radio fee of $585.00 and a revised monthly fee to $196.39.  This reduces the annual amount to $48,107.40 and  annual savings of $470.76.

4.A.2) Greg Follmer Commercial Real Estate - Commercial Realty Listing Contract

4.B. Change Orders

4.B.1) Deduct CO#1 - Professional Services Agreement-ARI Phase II Rockridge Construction Plans and Specifications
This document amends the original $155,000.00 AIA agreement from April 2017 to deduct work scope pertaining to full mechanical and electrical engineering services and adds scope required per MN Statute.  The result of this addendum is the deduction of $26,000.00 from the original contract amount of $155,000.00 for a new contract amount of $129,000.00.

4.B.2) PLACEHOLDER - Other Change Orders

4.C. Leases

5. Resolutions

5.A. B-2-18-3527- Acceptance of Donations

5.B. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of January 2017.

6.B. Revenue Contracts - None

6.C. No Cost or Other Contracts - None

6.D. Change Orders Signed - None

6.E. Facilities Management & Capital Project Status Report 

6.F. Resolution B-8-6-3392 - Broadcasting Committee Meetings

7. Future Items

7.A. Policy Updates

7.B. Adoption of Budget Considerations and Investments (March 2018)

7.C. Model MSBA Policy on Data Practices